R3 PS US24 Red Cliff Arch Bridge 27145 Scope of Work Accessible.pdf

Scope of Work (SOW)

Contract Type

❑ Specific Rate Of Pay

☒ Cost Plus Fixed Fee

❑ Other

SOW Date: 09/05/2025

Project Number: FBR 0241-073

Project Location: US-24 Red Cliff Bridge F-11-T MP 153.4

Project Code: 27145

The complete SOW includes this document (attached to the contract for Consultant Services).

Section 1 Project Specific Information

Section 2 Project Management and Coordination

Section 3 Existing Features

Section 4 General Information

Section 5 Project Initiation and Continuing Requirements

Section 6 Nepa Environmental Work Task Descriptions

Section 7 Preconstruction Work Task Descriptions

Section 8 Services After Design

Section 9 Contract Conclusion (Checklist)

Appendices

Comments regarding this scope may be directed to:

Contracts And Market Analysis Branch

Engineering Contracts Unit

Marci Gray, Engineering Contracts Program Manager

303-757-9297

Table of Contents

Section 1: Project Specific Information

Section 2: Project Management and Coordination

Section 3: Existing Features

Section 4: General Information

Section 5: Project Initiation and Continuing Requirements

Section 7: Preconstruction Work Task Descriptions

Section 8: Services After Design

Section 9: Contract Conclusion (Checklist)

Table 1: Submittals

Appendix A: References

Appendix B: Specific Design Criteria

Appendix C: Definitions

Instructions

Note: This Scope of Work (SOW) is to serve as a template for the Colorado Department of Transportation (CDOT) to develop and negotiate solid contracts with consultant teams on projects and tasks. The Consultant shall coordinate all activities, tasks, meetings, communications and deliverables with the CDOT PM (or their designee) for this project. All submittals will be through the CDOT PM or a designee, who will make appropriate distribution. Upon notice to proceed, the consultant shall be responsible and will account for all effort contained in the Final Scope of Work.

This draft SOW has been reviewed by the Department and reflects a plan of approach based on the known goals. One factor determining the selection of a consultant is the ability of that consultant to analyze the project goals, evaluate the work elements, and formulate a work plan. This process may produce new approaches or modification to the project work elements. Because of that, all consultants should be aware that the Final SOW for a project will be produced with input from the selected consultant.

Section 1: Project Specific Information

1. Project Background

The Colorado Department of Transportation (CDOT) Region 3 requires preconstruction design services for the rehabilitation of the Red Cliff Arch Bridge (F-11-T). The design phase is anticipated for 2026 through 2027, and construction in 2028 with punch-list, additional work, and final documentation possibly carrying over to 2029. There is potential to release an early construction package to remove load posting prior to the year 2028.

The Red Cliff Historic Steel Arch (F-11-T) was originally built in 1940. As a result of the 2024 routine inspection, the superstructure and substructure ratings were lowered from satisfactory to poor and the overall condition dropped to poor. The superstructure was dropped to poor due to the extent of widespread moderate to major corrosion in the spandrel columns in the main arch span; the corrosion has affected the overall strength of the affected components.

The substructure dropped to poor due to the extent of corrosion in steel pier columns and the extensive spalling with exposed reinforcing of the reinforced concrete pier thrust blocks.

Recently, the bridge also was load posted. The signature structure now prohibits three types of trucks exceeding certain load weights. Type II and Type III trucks (trucks with five axles and certain wheelbases) are limited to no more than 37 tons. Type SU7 trucks, also known as short haulers (i.e. dump trucks and others with similar wheel bases) are limited to no more than 34 tons.

The goal of this contract is to rehabilitate the structure, so the National Bridge Inspections (NBI) rating status is no longer Poor, remove all load posting and vehicle restrictions, and extend the service life of the bridge for 30 years while minimizing the impact on its historical significance and providing safety for the traveling public.

2. Project Goals

This project is intended to produce the following improvements:

A. Improved Safety

B. Resurfacing, Restoration, Rehabilitation – Rehab F-11-T

C. Other:

a. Design and construct a high-quality project.

b. Minimize traffic impacts.

c. Meet schedule and budget.

d. Adhere to all environmental compliance requirements.

e. Provide accurate, meaningful, and timely communication to the public concerning the project.

f. Facilitate and foster collaboration, communication, and partnerships among all members of the project team, including

CDOT and the Construction Manager/General Contractor

(CM/GC) contractor.

3. Project Limits

This project is located on US-24, between milepost 153 and milepost 154, in Eagle County. Bridge F-11-AT spans over the Town of Red Cliff’s Water Street, the Town of Red Cliff’s structure REDCFL-Water St, the

Eagle River, and UPRR railroad. A portion of the project is likely in a Forest Service highway easement.

4. Project Costs

The construction cost of this project is yet to be determined based on the level of repairs needed and available funding. The estimated construction budget is between $38.5M and $57M.

5. Work Duration

The time for the work described in this scope is approximately 4 to 5 years.

6. Consultant Responsibility and Duties

A. WORK ELEMENTS

This project is intended to produce the following improvements and tasks (not in sequential order):

a. Research/Review previous work and as-builts to understand current conditions of existing structure F-

11-T.

b. Perform site inspection to confirm findings from the most recent SIA and rating as necessary.

c. Perform nondestructive analysis to measure the section loss of the spandrel columns and arch members.

Measurements shall be taken at previously defined and measured locations approximately every 6 ft on all sides of all spandrel columns.

d. Provide a 3D model of the existing structure using photogrammetry and lidar (as necessary) for a BRIM model through construction and potentially a Digital Twin upon completion of construction.

e. Perform finite element analysis of the structure to model current, potential repairs, and final conditions, using software approved by CDOT. A design/rating utilizing the finite element software such as CSI

Bridge w/rating is preferred to limit the need for hand calculations.

f. Develop a structure selection report for CDOT approval with recommended alternatives for levels of rehabilitation based on the analysis of current conditions, field findings, and the latest CDOT Bridge

Design Manual. A life cycle analysis shall also be included in the report. The goal is to remove vehicle posting/restrictions and extend the service life for at least 30 years, including eliminating or inhibiting corrosion of the structure.

g. Develop plans and specifications to Scope, FIR, DOR, FOR, and Advertisement. The selection of rehabilitation alternatives and design efforts shall accommodate the input from the Construction

Manager/General Contractor (CM/GC) contractor through the CM/GC Project Delivery Method.

B. PROJECT MANAGEMENT

a. Track and monitor consultant design budget.

b. Develop the Project Execution Plan to document the project plan and establish internal project management goals.

c. Communicate project control requirements to the design team and ensure the established controls are followed.

d. Coordinate activities with design leads, subconsultants, CDOT, and the CM/GC contractor. Please refer to Project Coordination Section 2.2 for more information on project coordination requirements)

e. Provide monthly updates to CDOT on progress, schedule, budget and project risks.

f. Provide billings on a monthly basis for billing hours no further than 60 days from the billing date.

C. PROJECT MEETINGS

The consultant will, unless otherwise directed, meet virtually with CDOT on a weekly basis. The consultant will prepare graphics and agendas for meetings and produce meeting minutes and make revisions as requested. The following meetings shall be in person but will allow virtual options.

a. Project Kickoff

b. Pre-survey and Pre-inspection meeting

c. CM/GC Partnering and Project Scoping Meeting

d. Structure Selection Report Presentation

e. Field Inspection Review (FIR) – 30%

f. Design Office Review (DOR) – 60%

g. Final Office Review (FOR) – 90%

h. Final Construction PS&E – 99%

i. CM/GC Risk Management and Innovations Meetings

j. CM/GC Cost Estimate Review Meetings

D. ESTIMATED MILESTONES

The consultant shall have the capacity to meet the following estimated milestones. The consultant shall anticipate preparing for and actively participate in CM/GC milestone meetings such as, but not limited to, Cost Model Meetings, Risks Meetings, Innovations Meetings, Quantity Reconciliation Meetings, Opinion of Probable Costs (OPCC) Meetings, Construction Schedule Reviews/Meetings, and Subcontractor and

Material Sourcing Plan Reviews/Meetings. CM/GC efforts and active participation shall be anticipated by the consultant at each milestone (Scoping, FIR, DOR, FOR, PS&E). The consultant shall also prepare to participate in the Construction Agreed Price (CAP) Review, Negotiations, and Resolution Meetings. In the event a CAP is not agreed upon, the consultant shall prepare contract documents for Advertisement through

Design Bid Build (DBB).

If earlier delivery is achievable, the following dates may be advanced to achieve the goals of the project:

a. Project Kickoff Fall/Winter 2025

b. Pre-survey and Pre-inspection Meeting 04/01/26

c. Survey and Field Inspection 04/15/26

d. CM/GC Partnering and Project Scoping Workshop 06/01/26

e. Preliminary Analysis/Finalize Finite Element Analysis Model 07/15/26

f. FIR 10/01/26

g. DOR 02/18/27

h. FOR 07/01/27

i. PS&E 09/01/27

j. Construction NTP 02/01/28

k. Construction Start 04/01/28

E. PUBLIC INVOLVEMENT

The Public Involvement (PI) consultant may prepare for and attend two public meetings.

a. PI consultant may prepare a press release in the local papers.

b. PI consultant may prepare a CDOT website and administer a phone number and email for communication with the public.

c. PI consultant and prime may attend meetings with stakeholders.

d. PI consultant may compile a mailing list.

e. PI consultant and prime may prepare an advertisement. The PI consultant may mail/email the advertisement to the mailing list.

f. PI consultant may reserve meeting locations.

g. The public meeting may be open house format with a presentation.

h. Prime consultant may prepare up to five display boards.

i. Prime consultant may prepare and present a 5-to-10-minute presentation.

F. FIELD SURVEY

The survey will perform the following tasks and shall coordinate surveying efforts with the Region 3 Right of Way Unit.

Research shall be done as per the current CDOT Survey Manual. The consultant shall provide a Field Survey as per CDOT Form 1217, including but not limited to:

a. Attend Pre-Survey Conference.

b. Obtain necessary right-of-entry (Permission to Enter Form) to permit work within the right-of-way. This process includes the preparation of a traffic control plan, Method of Handling Traffic (MHT), which conforms to the Manual on Uniform Traffic Control Devices (MUTCD) and CDOT M&S Standards and Policies, and a certificate of insurance naming the Colorado Department of Transportation as additionally insured. The MHT shall be also submitted to the Project Manager.

c. Provide traffic control per approved MHT for survey work.

d. Perform survey technique (approved by CDOT) to provide a 3D model of the existing bridge F-11-T.

G. RIGHT OF WAY

The surveyor will determine existing right-of-way (ROW) and provide a dgn file of the existing ROW model.

Title commitments shall be obtained for properties from which easements may be required. In the event that an easement is required for construction or other related work, the consultant shall prepare ROW plans in

CDOT format for impacted properties based on title commitments. A Right-of-way review meeting

(ROWPR) shall be scheduled and attended by the appropriate staff from CDOT, then the ROW plans and legal descriptions shall be finalized and submitted for CDOT authorization. A one-time staking effort may be assumed for staking the proposed easements. Staff shall coordinate ROW efforts with the Region 3 Right of Way Unit.

H. UTILITY COORDINATION

The Utility Coordination will perform the following tasks:

a. Reviews and Investigations – Utility Coordinator will coordinate with the design team to determine limits of utilities.

b. FIR – Utility Coordinator will develop FIR utility plans depicting existing utilities and preliminary utility conflicts. Utility Coordinator will attend FIR meeting and distribute FIR plans to utility owners for review and comment.

c. Final Design - Utility Coordination

d. Utility Coordination Meetings – Utility Coordinator will meet/coordinate with affected utility owners to confirm timing and location of utilities to be protected in place or relocated.

e. Utilities to be protected in place or relocated if needed – Utility Coordinator will revise utility conflict matrix based on utility coordination and project design and will coordinate a plan with the design team and CDOT to protect existing utilities in place or relocate if needed.

f. FOR Utility Specifications and Agreements – Utility Coordinator will draft utility specifications and agreement letters for affected utility companies. CDOT will review draft utility agreements and submit to utility companies.

g. FOR Plans – Utility Coordinator will develop FOR utility plans depicting existing, proposed design, revised utility conflicts, and recommended plan for protecting utilities in place or relocations.

Relocations are not likely but be may needed. Utility Coordinator will attend FOR meeting and distribute FOR plans to utility owners for review and comment.

Final Design – Construction Plan Package

a. PS&E Utility Specifications – Utility Coordinator will revise utility specifications

b. PS&E Utility Plans – Utility Coordinator will revise utility plans

DELIVERABLES:

c. DOR (60%) utility plans

d. FOR (90%) utility plans and specifications

e. Utility Agreement/Notification Letters

f. PS&E Stamped (Electronic) Utility plans and Specifications

g. Utility records and meeting minutes from coordination meetings.

The consultant should note the following known utilities: UPRR crosses under the bridge and nearby power line(s).

I. SUBSURFACE UTILITY ENGINEERING (SUE)

It is not anticipated a SUE will be required as no subsurface work is anticipated. However, in the event SUE efforts are needed, the consultant shall provide those services.

J. ENVIRONMENTAL SUPPORT

a. Archaeology, Paleontology, Section 106 and 4(f): by CDOT

b. Hazardous Materials: by CDOT

c. Historic Resources and Paleontological: by CDOT

d. Threatened and Endangered Species: by CDOT

e. General Wildlife and Migratory Birds: by CDOT

f. Riparian/Senate Bill 40 (SB 40): by CDOT

g. Vegetation and Noxious Weeds: by CDOT

h. Wetlands/Waters of the US: by CDOT

i. Water Resources and Quality: Stormwater/Erosion Control Plans: The consultant may develop the stormwater management plan based on CDOT’s latest template. Assume over an acre of disturbance.

Erosion control plans may be developed, and items would be estimated for initial, interim, and final stabilization.

K. ROADWAY DESIGN

It is not anticipated that roadway design will be part of this work. The following will be developed for plan and specification development:

a. Develop cross sections for US-24.

b. The consultant shall develop traffic control and phasing plans for maintenance of traffic during construction. This task will require coordination with CDOT and the CM/GC contractor.

c. Develop tabulations of traffic control items.

L. HYDROLOGY AND HYDRAULICS

It is not anticipated that hydrology/hydraulic design will be part of this work. However, drainage efforts may be required for drainage inlets and/or pipes near structure F-11-T.

M. GEOTECHNICAL

There is potential for geotechnical recommendations to be needed for additional structure capacity and/or falsework for constructability or as needed for the design.

N. STRUCTURAL DESIGN

The designer will work with CDOT and the CM/GC contractor to determine selection of rehabilitation alternatives based on schedule, cost, and feasibility. The consultant will design the rehabilitation. The consultant will incorporate structural specifications into the deliverables. See the Work Elements section for more information on structural tasks. CDOT may choose an independent technical reviewer to validate the rehab design results. The designer shall resolve the design with the independent reviewer.

O. COST ESTIMATES

The construction estimates at the preliminary level shall be provided by the Consultant, while considering constructability. Subsequent construction estimates will be provided by the CM/GC contractor once they are under contract with the State. If a CAP is not agreed upon after the third attempt, CDOT will proceed with delivering the project through the traditional Design Bid Build delivery method. If Design Bid Build is needed, then the consultant shall assist in developing and updating the construction estimate for

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P. QUALITY CONTROL/QUALITY ASSURANCE

Perform quality assurance and cross disciplinary reviews for all related work. Quality control checking is included within the technical work tasks.

Q. MAJOR DELIVERABLES

a. Preliminary Analysis

• Finite Element Model

• 3D photogrammetry model

• Structure Selection Report

b. FIR (30%) level plans. FIR plan set may include the following sheets:

• Title sheet

• Standard plans list

• Typical sections

• Preliminary Quantities

• General Notes

• Plan and profile sheets showing drainage layout, existing right-of-way and existing utilities

• Preliminary intersection sheets

• Bridge plans

• Preliminary Stormwater Management Plan

• Cross sections

c. DOR (60%) level plans and specifications. DOR plan set may include the following sheets:

• Title sheet

• Standard plans list

• General Notes

• Typical sections

• Summary of Approximate Quantities

• Tabulation Sheets

• Survey control diagram

• Removal plan sheets

• Geometric Layout

• Roadway plan and profile sheets. Include drainage callouts on roadway plans

• Drainage structure profiles and details

• Intersection sheets

• Bridge Plans

• Stormwater Management Plan and SWMP Site Map

• Wetland sheets (if applicable, CDOT will provide direction)

• Traffic control plans and tabulation

• Construction phasing plans and typical sections

• Sign tabulation

• Pavement marking tabulation

• Final signing and striping plans

• Utility Plans

• Cross sections

• Specifications

d. FOR (90%) level plans and specifications. FOR plan set may include the following sheets:

• Title sheet

• Standard plans list

• General Notes

• Typical sections

• Summary of Approximate Quantities

• Tabulation Sheets

• Survey control diagram

• Removal plan sheets

• Geometric Layout

• Roadway plan and profile sheets. Include drainage callouts on roadway plans.

• Culvert profiles and drainage details

• Intersection sheets

• Bridge Plans

• Stormwater Management Plan and SWMP Site Map

• Wetland sheets (if applicable, CDOT will provide direction)

• Traffic control plans and tabulation

• Construction phasing plans and typical sections

• Sign tabulation

• Pavement marking tabulation

• Final signing and striping plans

• Utility Plans

• Cross sections

• Specifications

e. Form 859 & Construction Schedule in Microsoft Project: by CDOT and the CM/GC contractor with input from the design team

f. Drainage Memo

g. National Environmental Policy Act (NEPA) Management: by CDOT

h. Section 106 Consultation with State Historic Preservation Office (SHPO): by CDOT

i. MESA Report: by CDOT

j. CDOT Hazardous Materials Form 881: by CDOT

k. Environmental Documentation: by CDOT

l. Environmental Permits: Nationwide 404 Permit by CDOT (if required)

R. Construction Plan Package

The construction contract package shall consist of the final 100% construction plans, specifications, and project special provisions. The consultant will completely describe the work required to build the project including project special provisions and detailed quantities. This project will be delivered through the

CM/GC project delivery method. In the event a CAP is not agreed upon after the third attempt, the consultant prepare Bid Package materials to advertise the project through Design-Bid-Build (DBB) and will also provide assistance during the Advertisement phase to respond to contractor questions and required revisions to the plan set. The consultant shall provide the following:

a. Electronic copies of the following:

● Roadway o Horizontal and Vertical data o Cross Sections

● Structures o 3D models of structure F-11-T and bridge approaches o Finite Element Model

b. Final engineering package. The consultant shall submit pdf copies of the following:

● All project calculations or worksheets o All final reports, calculations, and their approvals. For the major structure, please refer to the CDOT Staff Bridge Final Submittal Checklist.

o Copies of variances, design decisions, and variance approvals o Project meeting minutes o Professional Engineer Stamped (Electronic) Record plans sets o Record plan sets for final design of the rehabilitated structure will be produced which shall bear the electronic seal and signature of the responsible Consultant

Engineer on each sheet. The set shall be retained by the Consultant for three (3) years. The electronic set shall be submitted to CDOT through a file sharing system provided by CDOT.

o Rating based on rehabilitation and repairs

S. SERVICES AFTER DESIGN

Post design services shall be included under this scope. The consultant shall:

a. Review shop drawings

b. Respond to Request for Information (RFI’s) as requested

c. Provide revised contract documents for design revisions

d. Conduct occasional site-visits

e. Review submittals

f. Review design calculations as needed for items designed by contractor’s staff, items such as scaffolding or other temporary structures

g. Provide Digital Twin model as constructed coordinated with the Project Manager and Staff Bridge if requested.

T. CONSULTANT RESPONSIBILITY AND DUTIES

After gaining Colorado Department of Transportation (CDOT) and Colorado Bridge and Tunnel Enterprise

(BTE) concurrence on the recommended action and NEPA approval, the Consultant is responsible for developing a complete (plans and specifications) package of recommended improvements. The work may include (but not be limited to) the design of structural, traffic control, hydraulics, geotechnical/ geohazards, environmental, survey, and utility items.

7. Work Product

The Consultant work products are:

A. Project Coordination

B. Meeting Minutes

C. Schedules

D. Field Survey and 3D model of the existing structure F-11-T

E. Stakeholder Coordination and Public Outreach

F. Hydraulic Drainage Memo as needed

G. Structure Selection Report for existing structure F-11-T

H. Geotechnical Investigation Memo as needed for design or construction access

I. Field Inspection Review (FIR) Plans and Specifications

J. DOR Office Review (DOR) Plans and Specifications

K. Final Office Review (FOR) Plans and Specifications

L. Construction Plan Package (100%)

M. Advertisement/Bid Plans and Specifications (if applicable)

N. Professional Engineer Stamped (Electronic) Record Sets

Requirements are further described in the sections that follow. All work required to complete this Scope of

Work requires the use of English Units.

8. Work Product Completion

All submittals must be accepted by the CDOT Contract Administrator or designee.

9. Additional Project Information

Additional information regarding this project is included in the following documents:

A. 1940 As-builts for Original Construction Structure F-11-T

B. 2004 As-builts for Rehabilitation and Widening F-11-T

C. 2024 As-builts for Polyester Overlay and Minor Rehabilitation F-11-T

D. 2024 SIA Inspection Report F-11-T

E. 2024 F-11-T BDI Load test report_V3

F. F-11-T UT Scan with Column Corrosion Measurements

G. F-11-T Structural Evaluation 2025

H. 2025 F-11-T Load and Resistance Factor Rating Summary and Report

I. Red Cliff Arch F-11-T Repair Recommendations-Final Report

Electronic copies of these documents are available on CDOT’s Google Drive using the following link:

https://drive.google.com/drive/folders/1uaFXTWX3PsEaNVHVz0_8sh8DctZJDe93?usp=sharing https://drive.google.com/drive/folders/1uaFXTWX3PsEaNVHVz0_8sh8DctZJDe93?usp=sharing

Section 2: Project Management and Coordination

1. CDOT Contact

The Contract Administrator for this project is: Peter Lombardi, Region 3 Resident Engineer.

Active day-to-day administration of the contract will be delegated to the CDOT/PM:

Sarah Navarro

Professional Engineer I

1198 S. Adams Ave

Silverthorne, CO 80498

Office phone: 303-512-5605

2. Project Coordination

Direct Coordination will be completed by CDOT (with support from the consultant) with the following entities (list may not be all-inclusive):

A. Colorado Bridge and Tunnel Enterprise (BTE)

B. United States Forest Service (USFS)

C. Eagle County

D. Eagle River Fire District

E. Eagle County Paramedics

A. All Other Emergency Responders

B. Towns of Red Cliff, Minturn, and Leadville

C. Federal Highway Administration (FHWA)

D. Colorado Parks and Wildlife (CPW)

E. US Fish and Wildlife Services (USFWS)

F. Utilities

G. Traveling Public.

H. UPRR

The consultant should anticipate that a design that affects another agency has to be accepted by that agency prior to its acceptance by CDOT. Submittals to affected agencies will be coordinated with CDOT.

Coordination with CM/GC Team

The selected Design Firm shall be required to fully collaborate and coordinate with the Construction

Manager/General Contractor (CM/GC) throughout design development and the preconstruction phase.

Requirements include, but are not limited to, the following:

A. Collaboration & Communication

• Participate in regular joint design–CM/GC progress meetings, workshops, and partnering sessions.

• Establish and maintain open communication channels with the CM/GC team to ensure alignment of design and construction planning activities.

• Provide timely responses to CM/GC inquiries, clarifications, and design-related questions.

B. Design Integration with Preconstruction Services

• Work with the CM/GC to incorporate constructability reviews, schedule input, phasing considerations, and cost estimating into the design process.

• Evaluate and respond to CM/GC feedback regarding construction methods, sequencing, materials, and innovations to optimize project delivery.

• Incorporate agreed-upon design refinements that improve cost, schedule, and quality outcomes.

C. Cost & Schedule Coordination

• Provide design information, drawings, and specifications in a format and at milestones that support the CM/GC’s development of cost models, estimates, and the Guaranteed Maximum Price (GMP) proposal.

• Coordinate design deliverables with CM/GC preconstruction schedules to ensure timely review and integration of input.

D. Risk Identification & Mitigation

• Collaborate with the CM/GC in identifying project risks and participate in joint risk workshops, providing design input on mitigation strategies.

• Modify or refine design approaches, as appropriate, to reduce project risk and support project goals.

E. Transparency & Documentation

• Share design assumptions, criteria, and decisions with the CM/GC in a transparent manner.

• Document and track CM/GC review comments, design adjustments, and resolution of issues.

• Maintain a record of collaborative decisions to ensure accountability and clear communication among all parties.

F. Partnering & Team Culture

• Actively support a collaborative, problem-solving culture with the CM/GC and Owner.

• Commit to joint goal setting, performance tracking, and continuous improvement practices as established by the Owner’s partnering framework.

Section 3: Existing Features

Note: This Section lists known features in the area. It should not be considered as complete, and should include, as appropriate, information from Section 2 Project Management and Coordination. The

Consultant should be alert to the existence of other possible conflicts.

1. Structures

F-11-T

REDCFL-Water St (off-system) – crosses underneath US-24

2. Utilities

Xcel Power

Town of Red Cliff Water/Wastewater Services

Contact Utility Notification Center Of Colorado (U.N.C.C.) At 1-800-922-1987 Or 811

3. Irrigation Ditches

No known ditches.

4. Railroads

UPRR railroad below the bridge structure

Section 4: General Information

1. Notice to Proceed

Work shall not commence until the written Notice-to-Proceed is issued by CDOT. Work may be required, night or day, and/or weekends, and/or holidays, and/or split shifts. CDOT must concur in time lost reports prior to the time lost delays being subtracted from time charges. Subject to CDOT prior approval, the time charged may exclude time lost for:

A. Reviews and Approvals

B. Response and Direction

2. Project Coordination

A. Routine Working Contact: Routine working contact shall be between the CDOT/PM and the

Consultant Project Manager (C/PM) as defined in Appendix C.

B. Project Manager Requirements: Each Project Manager shall provide the others with the following:

a. A written synopsis or copy of their respective contacts by telephone and in person with others

b. Copies of pertinent written communications

3. Routine Reporting and Billing

The Consultant shall provide the following on a routine basis:

A. Coordination: Coordination of all contract activities by the C/PM

B. Periodic Reports and Billings: The periodic reports and billings required by CDOT.

C. General Reports and Submittals: In general, all reports and submittals must be approved by CDOT prior to their content being utilized in follow-up work effort.

4. Personnel Qualifications

The C/PM must be approved by the CDOT Contract Administrator. Certain tasks must be done by Licensed

Professional Engineers (PE) or Professional Land Surveyors (PLS) who are registered with the Colorado

State Board of Registration for Professional Engineers and Land Surveyors. National Institute for

Certification in Engineering Technology (NICET) certification or other certifications may be required for project inspectors and testers.

All tasks assigned to the Consultant must be conducted by a person on the Consultant team that is qualified and has specific expertise in that task. The qualified person is a professional with the necessary education, certifications (including registrations and licenses), skills, experience, qualities, or attributes to complete a particular task. Design of any special project features must be directed, completed, and overseen by a professional engineer with significant experience in design of those special project features. NBI certifications are required for all hands-on inspections of the F-11-T structure. For this project, it is highly preferred for the structural engineers to have modeling, rehab design, and constructability experience with this type of historic steel arch structure. Experience with the SHPO process is also preferred. At least one team member shall be certified by the Society of Protective Coatings (SSPC) as a QP 1. It is also highly preferred for at least one team member to be certified by the American Welding Society (AWS) as Certified

Welding Inspector (CWI).

Since this project is being delivered through the CM/GC method, CDOT has a preference for Design Teams

(including the C/PM and other staff assigned to this project) with prior experience working on CM/GC projects. Successful CM/GC projects require proactive collaboration, transparent communication, and the ability to integrate contractor input effectively throughout design development and preconstruction.

This contract requires that the prime firm or any member of its team be pre-qualified in the following disciplines for the entire length of the contract. Should the personnel change at some point during the contract, documentation shall be provided to qualify the replacement personnel. Proposed staff for the project shall be dedicated to the project as proposed. The consultant shall obtain approval from CDOT prior to any personnel changes/replacements.

BR – Bridge Design, BI – Bridge Inspection, CE – Civil Engineering, EN – Environmental Engineering, GE

– Geotechnical Engineering, HY – Hydraulics, Landscape Architecture (including Stormwater Management

Plans [SWMP]), MA – Engineering Management (Contract Admin), MC – Engineering Management

(Construction), MT Materials Testing, SO – Soils Engineering, SE – Structural Engineering, SU – Surveying, TP – Transportation Engineering, TR – Traffic Engineering.

5. CDOT Computer/Software Information

The consultant shall utilize the most recent CDOT adopted software. The primary software used by CDOT is as follows:

A. Drafting/CADD: OpenRoads and Microstation with CDOT’s formatting configurations and standards.

B. Survey/photogrammetry: CDOT TMOSS, OpenRoads, ESRI geo-referenced Shapefiles, and survey technique (approved by CDOT) to provide a 3D model of the existing bridge F-11-T. (Reference

Chapter 4 of the CDOT Survey Manual)

C. Structural Rating and Design: AASHTOWare and finite element analysis software approved by CDOT

D. Estimating: Microsoft Xcel

E. Specifications: Microsoft Word

F. Scheduling: Microsoft Project

6. Computer Data Compatibility

The data format for submitting design computer files shall be compatible with the latest version of the adopted CDOT software as of Notice to Proceed for the contract. The Consultant shall immediately notify the CDOT/PM if the firm is unable to produce the desired format for any reason and cease work until the problem is resolved. Refer to Section 8, Table 1 - Submittals, for additional information regarding current formats and the acceptable transmittal media.

7. Project Design Data And Standards

A. General:

Appendix A provides a comprehensive list of state and federal reference material. However, Appendix A does not contain local agency reference material that may be pertinent to some projects.

The consultant is responsible for obtaining and ensuring compliance with the most recent CDOT-adopted version of the listed references including standards and specifications, manuals, and software, or as directed by the CDOT/PM. Conflicts in criteria shall be resolved by the CDOT/PM.

B. Specific Design Criteria:

Appendix B is a list of specific project criteria. The list is comprehensive and may include items that are not required for tasks defined in this scope. The Consultant shall submit any proposed changes to the pertinent criteria to the CDOT/PM at one of the periodic progress meetings prior to initiating design.

C. Construction Materials/Methods:

The materials and methods specified for construction will be selected to minimize the initial construction and long-term maintenance cost to the State of Colorado. Non-typical construction materials and methods must be approved in writing by CDOT

Section 5: Project Initiation and Continuing Requirements

Note: This list establishes the individual task responsibility. Those tasks identified as CDOT/Other should utilize an abbreviation system to indicate whether the task will be completed by CDOT or another agency (i.e. “C” for CDOT and abbreviations as provided below). The consultant shall maintain the ability to perform all work tasks that are indicated below by an ‘X’ in the consultant column, in accordance with the forms and conditions contained herein, and the applicable CDOT standards.

Where appropriate, mark “N/A” for not applicable items.

*Other Agency Abbreviations: N/A

Project Initiation and Continuing Requirements

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Project Meetings The types and numbers of meetings shall be flexible and determined by an interactive process as approved by the CDOT/PM.

1. Initial Project Kick-Off Meeting

Schedule and facilitate initial project kick-off meeting. All appropriate disciplines should be included in the scoping meeting. Create an invitation list, send notices with a draft agenda prior to the meeting, and provide meeting minutes to all those invited. Whenever possible, the kick-off meeting will include an on-site inspection to familiarize the entire project team with the character and conditions of the area. The scoping meeting will also be used to clearly identify scope elements, responsibilities and coordination necessary to complete the work. C X

2. Progress Meetings

CDOT and Consultant team will meet periodically as required (typically every two weeks). The meetings will review activities required to be completed since the last meeting, problems encountered/anticipated and potential solutions, project schedule update, action items, and coordination required with other agencies. C X

3. Scoping, Preliminary Rehabilitation Concepts, Rehabilitation Selection, FIR, DOR, and FOR milestone meetings – The Consultant shall assist in facilitating the identified milestone meetings. C X

4. Public Meetings

The Consultant may provide the presentation aids, and help conduct the meeting.

a. Small Group Meetings (one-on-one)

Meet with property and business owners or others directly affected by the project work to identify likely impacts and discuss possible mitigation or resolutions. C X

b. General Public Meetings (information and workshops)

The format of these meetings will be dictated by the project and goals for the meetings. These meetings may be used to establish communications with the public, add to the “contact list”, and gather C X

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A p p lica b le information regarding local concerns. The meetings may also take the form of a work session or workshop with the affected parties.

c. Public Review Meetings

These meetings are intended to disseminate project progress information to the public and representatives of local entities. Notices will be mailed at least 14 days in advance of these meetings to those on the “contact list”. C X

5. Meeting Minutes

Project meeting minutes shall be completed by the Consultant and provided to the CDOT/PM within one week of the actual meeting. When a definable task is discussed during a meeting, the minutes will identify the “Action Item”, the party responsible for accomplishing it, and the proposed completion date. X

6. Contact List

Establish and maintain a computerized list of all appropriate interested parties for the communication process. C X

The information on the list shall include as a minimum:

a. Name

b. Firm (if any)

c. Mailing/Email address

d. Phone C X

The contacts will be compiled from the list below, as supplemented by the

Project Team and the attendees at public meetings:

e. Public Agencies

f. Elected/Appointed Officials

g. Neighborhood Groups

h. Property Owners/Tenants

i. Business Interests

j. Special Interests

k. Railroads

l. Media Contacts

m. Attendees from public meetings C X

7. Public Notices/Advertisements

Publicize the proposed project in accordance with the CDOT policies and procedures. Copies of the publication shall also be mailed to the individuals on the “contact list”. C X

8. Communication Aids

a. Graphics Support – provide graphics for presentations and project documents. This may include slides, overhead projector slides, maps and plan views of conceptual design, computerized presentations and other displays for visual presentations at meetings. X

b. Newsletter – a newsletter which will contain project progress information and announcements will be published at the specified interval and will be distributed to those on the “contact list” specified by the CDOT/PM. C X

c. Local Office – Obtain and maintain an office within the project area to conduct small group meetings and provide displays/information to the public. C X

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d. Internet web pages – All external CDOT-related Web sites shall be hosted on CDOT’s server and developed in-house with assistance from the Web Team and CDOT Communications. The use of all Web 2.0 and similar social marketing applications on behalf of CDOT

(including all regions, divisions and offices) is strictly prohibited unless authorized by the Communications Director. No CDOT employee, contractor or consultant working for CDOT will post material on behalf of the agency on such applications without expressed written consent of the Communications Director. C X

9. Accessibility

a. Ensure the Work Product provided is in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility

Standards.

X

b. Ensure compliance with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

X

c. The State may require Consultant’s compliance to the State’s

Accessibility Standards to be determined by a third party selected by the State to attest to Consultant’s Work Product and software is in compliance with §§24-85-101, et seq., C.R.S., and the Accessibility

Standards for Individuals with a Disability as established by the Office of Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. X

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Project Management At the kick-off meeting, or shortly thereafter, create and provide an approach for managing the project (i.e. involved staff, key team positions), including task orders, a schedule, document and agency reviews and other project needs. Should the overall project budget be $500 million or more, an official Project Management Plan (PMP) shall be prepared in accordance with the most recent federal authorization guidance.

The Consultant shall coordinate all the work tasks being accomplished by all parties to ensure project work completion stages are on schedule. C X

Develop a Project Schedule and Assign Tasks The Consultant is responsible for coordinating the required work schedule for tasks accomplished by CDOT and other agencies. Prepare the initial project schedule for review by the CDOT/PM and consultant team, and refine to provide detail as requested. Modifications will be made as necessary in collaboration with CDOT and appropriate justification. C X

Quality Assurance/Quality Control (Qa/Qc) Prepare and submit a QA/QC plan as part of the planning documents noted above, and commit to adhering to the QA/QC process throughout the project. X

Obtain Necessary Right-of-Entry and Permits Some activities may require work on land not controlled by CDOT. In such cases the

Consultant shall obtain the necessary written permission to enter the premises. Written permission shall be coordinated with other CDOT staff and consultants that may need right-of-entry such as geotechnical and environmental personnel. Included in this written permission will be the names and telephone numbers of persons to contact should notification prior to entry be necessary. X

1. Signature Copies

Permissions apply to CDOT personnel as well as Consultant personnel. CDOT

Form 730 may be used for this purpose. Signed copies of written permission will be submitted to the CDOT/PM prior to entering private property for survey work. X

2. Permits

Some activities such as materials testing on existing pavement and structures may require a permit. Permits will be obtained, and copies submitted to the

CDOT/PM. X

Section 6: Environmental Work Task Descriptions

Note: This Section is written specifically for projects requiring an Environmental Impact Statement (EIS), an Environmental Assessment (EA), or a Categorical Exclusion (CatEx). It includes elements that are not required for all projects requiring NEPA protocol. Contact Region environmental personnel to determine which items in this section are necessary to address the requirements of the EIS, EA, or

CatEx, or post-NEPA activities (ensuring that all of the commitments made by the NEPA document are implemented in the design package). Some tasks and resources are more appropriate depending on the Class of Action. Recommendations for each are made in parentheticals.

Use the CDOT NEPA Manual when completing this section to assure that the level of detail and documentation included meets CDOT expectations and requirements and any other applicable state and federal laws and regulations. Nothing in this Section precludes federal, state, or local agencies or officials from fulfilling their responsibilities under federal, state, or local laws and regulations, NEPA, as codified in 42 United States Code (USC), section 4321, et. Seq., or any of NEPA’s implementing regulations.

This list establishes individual task responsibility. Those tasks identified as CDOT/Other should utilize an abbreviation system to indicate whether the task will be completed by CDOT or another agency

(i.e. “C” for CDOT and abbreviations as provided below). The consultant shall maintain the ability to perform all work tasks that are indicated below by an ‘X’ in the consultant column, in accordance with the forms and conditions contained herein, and the applicable CDOT standards. Where appropriate, mark “N/A” for not applicable items.

*Other Agency Abbreviations: NA

Environmental Work Task Descriptions

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A. Project Initiation

1. Environmental Scoping Task (CatEx, EA, EIS)

An early environmental coordination/scoping task will occur as directed by the CDOT Project Manager. An environmental scoping meeting should be held with the Environmental Project Manager, resources specialists such as the Regional Water Quality Specialist/Water Pollution Control Manager, or appropriate members of the Environmental Programs Branch (EPB), C/PM, and staff from Right-of-Way, Maintenance, Hydraulics, DTD and Region

Traffic, Property Management, FHWA, and Utilities, as appropriate. This task will include a meeting with CDOT and the local agency representatives to discuss the initial work efforts of the project. Traffic modeling usually dictates the alternative evaluation process. Determine if macroscale, mesoscale, and/or microscale modeling is required for the project. C

2. Extent of Study Required for Resources (CatEx, EA, EIS)

Determine the extent of study required for each resource area. The extent of study can be defined in four categories: 1) complete analysis required; 2) short analysis to define resources/impacts; 3) no analysis required; or 4) analysis already completed (for example, by a previous study). C

3. Project Study Area Limits/Logical Termini (CatEx, EA, EIS)

Preliminary project study area limits are established in Section 1 of the C

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Generic Scope of Work document. Perform necessary research and data collection to propose a study area boundary for environmental resources and logical termini for use in scoping. In coordination with the CDOT/PM, prepare a recommendation to the FHWA for approval of the logical termini, if applicable.

4. Project File (CatEx, EA, EIS)

Maintain a Project File, set up similarly to the established process for a

NEPA Administrative Record. Make available all parts of this project file to the CDOT/PM (or his or her designee), or to the Colorado Attorney

General’s office (as requested) at any time during the project’s duration. All materials associated with the project file shall be delivered in the format specified by the CDOT/PM when closing the project. Final project invoice payments to the Consultant are conditional upon the professional and complete delivery of these materials to CDOT’s office. Given the extent of documentation collected for the NEPA process, the consultant shall update the record regularly and provide information to CDOT electronically. See

CDOT NEPA Manual for additional guidance. C

5. Review Applicable Existing Documents (EA, EIS)

Review project-specific documents or data related to the assessment of environmental, social, and economic resources and impacts in the project area that are determined relevant. These resources may be CDOT documents or may have been created by local planning agencies or municipalities. C

B. Data Collection, Field Investigation, Mitigation Measures and

Deliverables

The following analyses are required for each of the alternatives that pass the screening process. Each resource will be summarized, focusing on the project issues of concern. The scope shall define the level of documentation, project tasks, and project deliverables for each of the resource areas. Identify the required area and resources to evaluate and determine the early coordination/scoping process as discussed above. This may evolve over the life of the project as new information is discovered through analysis. The level of detail and analysis will be determined based on study and its appropriate level of environmental documentation (e.g., Feasibility Study, CatEx, EA, or EIS). Deliverables can be static reports, digital reports, and/or GIS data layers. The scope should be specific as to what type of deliverable is expected. It is anticipated that the level of detail for this NEPA document will be as appropriate for a CATEX.

Follow CDOT NEPA Manual for guidance on methodology and level of detail.

1. Air Quality (CatEx, EA, EIS) Perform the necessary air quality assessment or modeling as required and provide the results for integration into the NEPA document and Air Quality

Technical Report (with modeling data assumptions). These will include, but X

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A p p lica b le are not limited to, analysis or discussion of NAAQS, carbon monoxide (CO) hot spots, PM 10 hot spot analysis, regional emissions analysis, Mobile source air toxics (MSAT) —qualitative or quantitative, greenhouse gases

(GHG), climate change, construction issues such as fugitive dust emissions, and mitigation measures.

CDOT staff will lead coordination with the Colorado Department of Public

Health and Environment Air Pollution Control Division (CDPHE-APCD), FHWA and U.S. Environmental Protection Agency (EPA) (as necessary).

The analytical methodologies (including number of intersections to be modeled)…