Combined_Synopsis_Solicitation_R16PS00665.pdf

Combined Synopsis/Solicitation

BUREAU OF RECLAMATION, MID-PACIFIC REGION

SACRAMENTO, CALIFORNIA

R16PS00665

COMBINED SYNOPSIS/SOLICITATION

NCAO Flame Resistant Clothing Rental and Cleaning Service

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with FAR part 13.5 and additional information included in this notice. The Bureau of Reclamation intends to award a Firm Fixed Price Purchase Order with a Base and (4) Option Years in response to this solicitation. This announcement is an unrestricted acquisition and constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

GENERAL INFORMATION

RFQ Number: R16PS00665

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

North American Industry Classification Code (NAICS): 812332 Size Standard: $38.5 Million

Quotes are due May 6, 2016 at 1:00 p.m. PT to jgantar@usbr.gov

CLIN # DESCRIPTION QTY Unit of

Issue Unit Price Total Price

00010 Base Year - Purchase Flame Resistant Cold Weather Jackets with Liner in accordance with the specifications listed the performance work statement below.

Items shall be in compliance with the National Fire Protection Association (NFPA) 70E Hazard Risk Category Number 2 Protection and be rated at a minimum of 8.0 cal/cm² and the ASTM F 1506.

35 employees with 3 each

105 Each

00020 Base Year - Purchase Flame Resistant Rain Gear Set (Jackets and Coveralls) in accordance with the specifications listed in the performance work statement below.

Items shall be in compliance with the National Fire Protection Association (NFPA) 70E Hazard Risk Category Number 2 Protection and be rated at a minimum of 8.0 cal/cm² and the ASTM F 1506.

35 employees with 1 set each

35 Each Set

QUOTE/PRICING SCHEDULE

00030 Base Year – Uniform Rental and Weekly Cleaning Flame Resistant Uniform Sets (shirt and Pants) in accordance with the specifications listed in the performance work statement below.

Items shall be in compliance with the National Fire Protection Association (NFPA) 70E Hazard Risk Category Number 2 Protection and be rated at a minimum of 8.0 cal/cm² and the ASTM F 1506.

35 employees with 11 sets each

385 Each Set

00040 Option Year 1 Uniform Rental and Weekly Cleaning Flame Resistant Uniform Sets (shirt and Pants) in accordance with the specifications listed in the performance work statement below.

Items shall be in compliance with the National Fire Protection Association (NFPA) 70E Hazard Risk Category Number 2 Protection and be rated at a minimum of 8.0 cal/cm² and the ASTM F 1506.

35 employees with 11 sets each

385 Each Set

00050 Option Year 2 Uniform Rental and Weekly Cleaning Flame Resistant Uniform Sets (shirt and Pants) in accordance with the specifications listed in the performance work statement below.

Items shall be in compliance with the National Fire Protection Association (NFPA) 70E Hazard Risk Category Number 2 Protection and be rated at a minimum of 8.0 cal/cm² and the ASTM F 1506.

35 employees with 11 sets each

385 Each Set

00060 Option Year 3 Uniform Rental and Weekly Cleaning Flame Resistant Uniform Sets (shirt and Pants) in accordance with the specifications listed in the performance work statement below.

Items shall be in compliance with the National Fire Protection Association (NFPA) 70E Hazard Risk Category Number 2 Protection and be rated at a minimum of 8.0 cal/cm² and the ASTM F 1506.

35 employees with 11 sets each

385 Each Set

00070 Option Year 4 Uniform Rental and Weekly Cleaning Flame Resistant Uniform Sets (shirt and Pants) in accordance with the specifications listed in the performance work statement below.

Items shall be in compliance with the National Fire Protection Association (NFPA) 70E Hazard Risk

385 Each Set

Category Number 2 Protection and be rated at a minimum of 8.0 cal/cm² and the ASTM F 1506.

35 employees with 11 sets each

TOTAL PRICE PROPOSED

Quotes/offers shall be valid for 60 days from the offer due date.

Offeror’s Business Information:

Business Name: _______________________________

Authorized Agent’s Signature/Date: _______________________________

DUNS Number/Cage Code: ______________________

Tax ID Number: _______________________________

Business Size (select one): Large Small

APPLICABLE WAGE DETERMINATION:

Wage Determination No.: 2015-2055 Revision No.: 1 Date of Revision: 03/10/2016

This document can be viewed at:

http://www.wdol.gov/sca.aspx

Please see further instructions for quote submission under Provision 52.212-1 on page 10 of this document.

Documents necessary for quote submission are as follows:

1. Completed and signed Page 3 of this document (Pricing sheet)

2. Cost breakdown sheets (if further breakdown is available).

3. Completed FAR Clause 52.212-3.

4. Past Performance References.

http://www.wdol.gov/sca.aspx

Performance Work Statement

Flame Resistant Clothing Rental and Cleaning Service Revised: March 30, 2016

1.0 SCOPE

The Contractor shall provide flame resistant (FR) clothing rental services and cleaning services for the Bureau of Reclamation, Northern California Area Office, Shasta Lake City, CA.

2.0 DEFINITIONS

Contracting Officer’s Representative – Appointed by the Contracting Officer at the time of award and responsible for the administrative duties of the contract.

Minor repair - Means covering holes less than the size of a dime, tears less than four inches; button replacement; zipper replacement; minor alterations (e.g., adjustments to waist and length) at no additional cost to Reclamation.

Major repair - Means any repair other than a minor repair.

Contractor replacement - Means replacement at the contractor's expense due to normal wear and tear, end of service life, manufacturer's recommendations and loss and/or damage caused by the contractor.

Reclamation replacement - Means replacement at Reclamation's expense due to significant damage other than normal wear and tear; and loss by Reclamation.

Employee Inventory - each employee's clothing inventory shall consist of 11 shirts and11 pants.

3.0. GENERAL REQUIREMENTS

3.1 Contractor Furnished Services

The Contractor shall furnish and supply FR clothing for up to 35 employees. The FR clothing shall be in compliance with the latest edition of the NFPA 70E Handbook for Electrical Safety in the Workplace and the ASTM F 1506 Standard Specifications for Protective Wearing Apparel for Use by Electrical Workers.

3.2 Weekly Cleaning and Delivery

Weekly cleaning will consist of up to 5 uniform sets per week, per employee. Reclamation employees will return soiled garments for weekly cleaning. The Contractor shall pick-up and delivers clothing between the hours of 8 AM and 2 PM to the designated delivery locations in the Keswick Power Plant and the Shasta Power Plant. Pick-up and delivery shall be every Friday, (except Federal holidays that fall on Fridays; clothing then shall be picked up and delivered on an alternate business day). All garments shall be returned clean, dry, repaired, wrinkle free, hung on hangers, and placed on clothing racks. The contractor shall provide a count of garments (using delivery tickets), by employee, at pick-up and delivery. The delivery tickets shall bear NFPA 70E and ASTM F 1506-08 certifications.

3.3 Garment Inspection, Maintenance and Repair.

The Contractor shall conduct a weekly inspection of each garment returned for cleaning. The Contractor shall maintain the garments in good order by inspecting and ensuring that they are free of any defects such as holes, tears, fabric defects, spots, uneven dyeing, loose or missed stitches, or anything else that would affect the appearance, usefulness, or serviceability. The contractor shall replace buttons, zippers, and make minor repairs (covering holes less than the size of a dime, tears less than four inches, minor alterations (e.g., adjustments to waist and length) at no additional cost to Reclamation. The contractor shall provide new garments to replace lost or damaged clothing within seven days of inspection or written notice from the Contracting Officer's Representative.

3.4 Initial Clothing Measurement and Delivery

The time frame for fitting and sizing the employees upon award of the contract shall be 45 days from award date for all sites serviced with a delivery time of 5 weeks for finished, (ready to wear) clothing to employees. Clothing for women shall be designed and sized for women wherever possible.

3.5 Increase of Quantities

If the number of employees increases, the Contractor shall be notified in writing by the COR to provide the additional garments. The regular time frame for fitting and sizing additional new employees shall be 30 days after receiving written notice from the COR with delivery time of 3 weeks for finished ready to wear garments to the employees.

3.6 Contractor Inventory

The Contractor shall maintain an accurate inventory of uniforms provided to Reclamation. A log shall also be maintained for the number of items cleaned each week. Copies of all logs shall be made available to the COR upon request.

3.7 Contractor Report

The Contractor shall provide to the COR a monthly report identifying the number of uniforms replaced, deleted, or added and recommendations for changes. The contractor shall maintain an accounting system that identifies each piece of clothing by employee. Garments replaced by the Contractor due to loss or damage by the Government employee shall be itemized on the next scheduled invoice.

3.8 Health and Safety

Reclamation retains the right to reject any garment that causes an adverse effect upon its employees. Adverse effects include, but are not limited to: headache, eye, dermal, nasal, or throat irritation and/or sensitization, nausea and dizziness.

If the particular cleaning process used or fabric supplied causes an individual employee to have an allergic reaction, the contractor shall provide an alternate cleaning method or alternate fabric for that employee at no extra charge to Reclamation.

3.9 Warranties

All garments and care and maintenance of garments, shall be in compliance with standards cited herein. The Contractor shall transfer a n d h o l d all warranties from garment manufacturers.

3.10 Service Life

All garments shall be certified to maintain their FR capabilities for the life of the garment and the Contractor shall replace the garments at the manufacturer's specified intervals.

4.0 CLOTHING ITEMS

4.1 The FR clothing shall be in compliance with the NFPA 70E Hazard Risk Category Number 2 Protection and be rated at a minimum of 8.0 cal/cm² and the ASTM F 1506. The FR clothing shall meet the following functional requirements:

4.2 Quantities

A. Supply FR garments for up to 35 employees to designated locations at Shasta Power Plant & Keswick Power Plant.

B. Each employee shall have 11 shirts, 11 pants, 3 cold weather jackets, and one set of rain gear.

4.3 Shirts

Button closure, no metal snaps, two pockets with button closure flap, two-piece lined button closure cuff, and lined, two-piece, banded collar.

4.4 Pants

Button closure at waist, heavy duty Nomex taped brass zipper closure flap, liner lined waistband, two inset slack-style front pockets and two inset hip pockets.

4.5 Cold Weather Jackets with Liner

• Arc rating: 10.8 ATPV

• Meets NFPA 70E Hazard Risk Category 2

• Made of 9-ounce Indura cotton twill

• Neat two-piece lined collar

• Removable jacket liner

• Color: Navy blue

4.6 Rain Gear (Jacket)

• Class 3 flame-resistant rain jacket

• 10-ounce flame-resistant cotton knit

• Flame-resistant polyurethane barrier with a woven FR cotton knit fabric

• High-visibility reflective trim

• Arc rating: 19 cal/cm2

• Meets ASTM F 1891 NFPA 70E, ANSI 107, and ASTM F 2733

• Raglan-style sleeves for optimum mobility

• Mesh back ventilation for increased airflow

• Hidden hood in collar

• Covered zipper with snap closures

• Hook-and-loop adjustable cuffs

• D-ring opening for fall protection

• Durable construction

• USA made

4.7 Rain Gear (Coveralls)

• Class E level 2 flame-resistant rain overalls

• Flame-resistant cotton knit

• Flame-resistant polyurethane barrier with a woven FR cotton knit fabric

• High-visibility reflective trim

• Arc Rating: 19 cal/cm2

• Meets ASTM F 1891, NFPA 70E, ANSI 107, and ASTM F 273

• Adjustable hook-and-loop close cuffs

• Quick-release suspender system

• Snap-fly closure

• USA made

5.0 PERIOD OF PERFORMANCE

5.1 The period of performance is for a base year (one 12-month period) with four option years, electable and exercisable at Reclamation's discretion.

6.0. PERFORMANCE ASSESSMENT AND DISENCENTIVES

(a) Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance.

Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including

Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

(d) Payment Determination. The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting

Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding Disincentives are unilateral decisions made solely at the discretion of the Government.

(e) Deduction. Notwithstanding any other clause of this contract, deduction of the Disincentive will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

(f) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

7.0 Attachment/Technical Exhibit List

PERFORMANCE REQUIREMENTS SUMMARY AND

QUALITY ASSURANCE SUREVIELLANCE PLAN (QASP)

Performance Requirement Summary (PRS)

Acceptable Quality Level Method of Surveillance

Weekly Cleaning and Delivery

Timeliness:

95% of deliverables submitted for inspection on time

100% COR surveillance.

SOLICITATION PROVISIONS

Clauses included in this combined solicitation/synopsis are not all inclusive. Clauses included on any ensuing award may include all or some of the below clauses. Contractor’s should assume that all of the below clauses are applicable to this acquisition. Additional clauses may also be added at the discretion of the contracting officer upon award

1. FAR 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements—Representation (DEVIATION 2015-02)

MARCH 2015

(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such fraud, waste, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

2. FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT JULY 2013

(a) Definitions. As used in this provision—

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional System for Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Offeror has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM database; and

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

(b)

(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) Via the internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business name.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov.

http://fedgov.dnb.com/webform https://www.acquisition.gov/

3. FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS OCTOBER 2015

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m.

one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101- 29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites-

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://fedgov.dnb.com/webform

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

4.

FAR 52.212-01 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL

ITEMS

JULY 2013

Proposal Instructions/Submissions:

In addition to submitting a signed/dated quotation (SF 1449), acknowledgement of all amendments (if applicable), and the completed Representations and Certifications, FAR 52.212-3, (see FAR 52.212-1, Instructions to Offerors—Commercial Items), you are also required to submit the following documents with your Quote:

1) Provide Quote in accordance with Pricing Schedule above.

2) Offerors shall submit quote along with any supporting documents. Quotes are due no later than May 6, 2016 by 1:00 pm PST. Please see further instructions below. Submit quote electronically to Jim Gantar at jgantar@usbr.gov.

3) The Offeror shall list any exception(s) to any terms, conditions, or requirements of the intended contract as presented in the solicitation including the exception taken and the offeror’s proposed resolution. If there are no exceptions taken, include a signed statement to that effect.

5. FAR 52.212-02 EVALUATION - COMMERCIAL ITEMS OCTOBER 2014

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical, Past Performance and Price.

Factors are listed in descending order of importance. Factor 1- Technical and Factor 2-Past Performance factors when combined are significantly more important than price.

The factors that will be evaluated for award are:

Factor Name 1 – Technical Approach

Ability to accomplish the tasks in accordance with the Performance Work Statement

2 - Past Performance

Past performance will be based on the Government’s knowledge of and previous experience with the supply or service being acquired, information provided by references directly to the Government or through other means, or based on any other reasonable basis. Information mailto:jgantar@usbr.gov obtained from the Past Performance Information Retrieval System (PPIRS) database located at http//www.ppirs.gov is one of the sources that will be utilized. PPIRS functions as the central warehouse for performance assessment reports received from several Federal performance information collection systems and is sponsored by the DOD E-Business Office and administered by the Naval Sea Logistics Center Detachment Portsmouth. If past performance information is not available for the offeror; the offeror shall be assigned a neutral rating which is neither favorable nor unfavorable.

3 - Price The total price calculated will be evaluated for reasonableness and realism and appropriateness if necessary.

The evaluator shall provide one of the following ratings for the Technical factor.

Rating Definition Exceptional (E) Offeror is exceptional in the majority of all aspects; fully addresses all aspects of the criteria and convincingly demonstrates that the Government’s performance requirements will be met.

No significant weaknesses exist. Significant strengths exist.

Exceeds Requirement (ER)

Offeror exceeds minimum requirements and is of high quality. Proposal demonstrates a good understanding of goals and objectives of the acquisition. Satisfactory performance can be expected. Few, if any, minor weaknesses exist. At least one significant strength exists.

Satisfactory (S) Offeror is adequate overall; addresses the majority of all aspects of the criteria and demonstrates a likelihood of meeting the Government’s performance requirements. The quote contains both strengths and weaknesses, but no significant weaknesses exist.

Poor (P) Offeror does not meet requirements, but could be considered acceptable with a proposal revision; fails to addresses the majority of all aspects of the criteria and doubt exists whether or not the Government’s performance requirements will be met. Some significant weaknesses and/or omissions exist.

Unsatisfactory (U) Offeror does not address all aspects of the criteria and/or does not present evidence that indicates the likelihood of meeting the Government’s Performance requirements. Many significant weaknesses and/or omissions exist.

The evaluator shall provide one of the following ratings for the Past Performance factor.

Rating Definition High Past performance is unsatisfactory. Offeror is likely (risk is high) to cause significant disruption of delivery schedule, increased price, or unsatisfactory performance.

Moderate Some past performance is unsatisfactory. Offeror can potentially (risk is moderate) cause some disruption of delivery schedule, increased price, or unsatisfactory performance.

Low Past performance is satisfactory. There is little to no potential evidence of any performance issues (risk is low) that would cause disruption of delivery schedule, increased price or unsatisfactory performance.

Neutral Offeror has no past performance data, there is no knowledge of the offeror’s past performance, or past performance information could not be obtained.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

6. FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS -

COMMERCIAL ITEMS

April 2016

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

http://www.acquisition.gov/

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at

(c) through (r) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete…