Att1_PWS.pdf

Attachment 1 – Performance Work Statement (PWS)

Document No.

R15PS00421

Document Title

Carpet Cleaning

Performance Work Statement

Section I – Summary of Work

The Bureau of Reclamation (Reclamation), Lower Colorado Regional Office has a need for carpets to be steamed cleaned on an ongoing basis (estimated to be required bi-annually). All work shall be accomplished after duty hours or on the weekend. The contractor shall furnish all labor, supervision, materials, equipment, tools, transportation and incidentals necessary to effectively and efficiently fulfill all the requirements of this contract for all facilities.

Section II – Definitions

Reclamation Duty Hours – 7:00 A.M. through 4:30 P.M., Monday through Friday, excluding weekends and holidays.

Clean – The absence of dirt, dust, surface marks, fingerprints, spills, oils, gum, grime, film, stains, streaks, spots, blemishes, chemical residue, and/or any other foreign matter or chemical residue that cannot be removed without permanently damaging the underlying surface.

Deficiency – Any condition that exists in appearance, function or condition which does not meet the requirements of the Original Equipment Manufacturer (OEM) operating/maintenance guidelines or industry standards.

Green Initiative – The green initiative covers many facets such as: generating inspection checklists electronically instead of paper, using environmentally safe cleaners, promoting energy-efficiency, etc. As seen in Form A-1, there will be no hazardous materials being used or hazardous waste being generated.

Litter – Debris, waste paper, rags, dust, dirt, beverage containers, trash, etc.

Quality Control Program – A method used by the contractor to assure that quality services are provided to satisfy the contract requirements.

Quality Assurance – A means by which the Bureau of Reclamation is able to confirm that the quantity and quality of services received conformed to contract requirements. These methods/procedures are not intended to aid the contractor in the performance of the contract requirements and shall not be a substitute for contract quality control.

Work Control Desk – the contractor shall check-in and check-out when arriving or departing the job site.

Reclamation, Lower Colorado Regional Maintenance Office: (702) 293-8345, Alternate 1: (702) 293- 8448. Alternate 2: (909) 636-9292

Section III - Services

Codes

The contractor shall adhere to applicable federal, state, city, and county construction codes, ordinances and regulations. Work shall be in accordance with uniform building code. All federal and state OSHA requirements shall be followed. Any deviations shall be approved in writing by Reclamation.

Statement (PWS)

Service Requirements

The contractor shall perform all of the following service requirements.

Steam clean all carpet in buildings identified in Section IV Vacuum carpets when necessary to fully steam clean carpets Perform during Reclamation Non-Duty Hours, preferably on weekends (see Reclamation Duty Hours in Section II).

Clean baseboards if they are soiled during carpet cleaning for all buildings identified in Section IV Use cleaning supplies listed on the USDA Biopreferred Catalog

(http://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml) Submit Form D (Attachment 3) for all cleaning supplies used on site in accordance with Section VII Ensure there will be no hazardous materials being used or hazardous waste being generated Track solid waste disposal and diversion of non-hazardous and universal waste Ensure area is clean and free of litter at all job locations at the end of each on-site performance

Any damage to Reclamation property caused by the Contractor shall be repaired by the contractor to match the surrounding area at no cost to the Government.

All conflicts and questions regarding job requirements, after award, shall be submitted to the Work Control Desk and the Contract Specialist. All requests must be addressed by Reclamation before proceeding with work.

Section IV - Job Sites

Contractor shall provide carpet steam cleaning service for the following job sites (all measurements are approximate).

Building 100: 8,000 sq. ft.

Building 200: 5,400 sq. ft.

Building 1300: 8,000 sq. ft.

Building 1400: 28,768 sq. ft.

Administration Building: 13,040 sq. ft.

Annex Building: 8,792 sq. ft.

Section V – Scheduling Performance

Contractor shall contact the Work Control Desk at least 5 business days prior to scheduled work to schedule a Reclamation escort for the contractor employees that will be on site.

Section VI – Government Furnished Equipment/Property

No Government Equipment or Property will be provided. The contractor must provide all equipment and personnel to complete the services required in this document.

Statement (PWS)

Section VII – Submittals

The contractor shall submit all documents required in the Submittal Table. Each submittal shall be provided to the Contract Specialist within the required timeframe.

Submittal Table Submittal No. Document Title Timeframe Requirements 0001 Form D - Recovered Materials

Content/Energy Savings Details This form shall be submitted 15 calendar days prior to beginning any on-site work. Since work is required on a bi-annual basis, this form must be submitted for each occurrence of performance.

Section VIII – Government Records

Upon end of work all records and documentation, including, but not limited to, databases, drawings, O&M Manuals, equipment history data, etc., shall remain the sole property of Reclamation.

Section IX – Performance Requirement Summary (PRS)

Performance Requirements Summary Table

Required Service Standard

Performance Requirement

(PR) for Acceptable

Performance Maximum Error Rate

(MER)

Method of

Surveillance Incentive Acceptance Testing

Contractor shall ensure all building carpets are clean and areas needing special attention are spot cleaned

Upon completion of the cleaning the contractor shall walk the entire building with the BOR representative to ensure carpet is acceptable

MER = 2 or more areas needing further cleaning

Past performance will not be negatively impacted if defects at or below the MER are remedied by the end of the following business day. Negative past performance recorded for each defect in excess of the MER.

Negative past performance recorded for the same defect 2 or more times per calendar year.

Reclamation Employee(s) present during final testing

Positive/ negative past performance

Statement (PWS)

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