R15PS00005_-_Solicitation_-_Amend._0006.pdf

Solicitation No. R15PS00005 Specifications No. 20-C0830

New Melones Lift Station Repairs

Tuttletown Recreation Area and Glory Hole Recreation Area Sites

New Melones Lake Recreation Area East Side Division – New Melones Unit Central Valley Project – California

TABLE OF CONTENTS

SECTION A - Solicitation, Offer and Award Form (SF 1442)

SECTION B - Pricing Schedule

SECTION C - Specifications/Appendices

SECTION D - Packaging and Marking

SECTION E - Inspection and Acceptance

SECTION F - Deliveries or Performance

SECTION G - Contract Administration Data

SECTION H - Special Contract Requirements

SECTION I - Contract Clauses

SECTION J - List of Documents, Exhibits, and Other Attachments

SECTION K - Representations, Certifications and Other Statements of Offerors

SECTION L - Instructions, Conditions and Notices to Offerors

SECTION M - Evaluation Factors for Award

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

Bureau of Reclamation

Mid-Pacific Region

Regional Office Division of Acquisition Services

R20

2800 Cottage Way, Room E-1815

Sacramento CA 95825-1898

Bureau of Reclamation Mid-Pacific Regional

2800 Cottage Way, RM. E-1815, Federal Bldg.

Sacramento, California 65825-1898

Matthew Byrne

R15PS00005

x

01/08/2015

R15PS00005

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

A. Title: New Melones Lift Station Repairs

B. Work Site Location: Work is located at the New Melones Lake Recreation Area, Tuttletown and Glory Hole Recreation Area Sites, approximately 55 miles east of

Stockton and 15 miles northwest of Sonora on State Highway 49 in Calaveras and

Tuolumne County, California.

C. Site Visit Information: Site visit information is located in the solicitation in

Section L, Clause 52.236-27.

D. Estimated Price Range: $500,000.00 to $1,000,000.00

E. Set-aside Information: This requirement is restricted to Total Small Business concerns. FAR Clause 52.219-6 Notice of Total Small Business Set-Aside applies to this requirement.

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

7 120 calendar days and complete it within ________________ ________________ calendar days after receiving

02/10/2015

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Bureau of Reclamation Mid-Pacific Region

Regional Office Division of Acquisition Services

R20

2800 Cottage Way, Room E-1815

Sacramento CA 95825-1898

Rosana Yousef-Goarji

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 6

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

R15PS00005

FOB: Destination

Section B Supplies or Services and Prices

"AU" - Activity Unit is used solely for the purposes of allow pregress payments under the

Department of Interior's Financial & Business

Management System (FBMS).

00010 1 AU

New Melones Lift Station Repairs

(Price Schedule CLINS 1 through 3)

See following continuation page (s).

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

B-1

CONTINUATION OF SECTION B - SUPPLIES OR SERVICES AND PRICES

New Melones Lift Station Repairs Stanislaus Division, Central Valley Project, California

B.1 SCHEDULE

(a) Offers will be considered for award on the following schedule, but no offer will be considered for award on only a part of the schedule.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) See contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, for

CLIN 001.

(d) Definitions:

(1) CLIN - Contract Line Item Number

CLIN Section Supplies or Services Quantity and Unit

Unit Price Amount

WBR

1452.232-

Mobilization and Preparatory Work

For the lump sum of $

002 01 31 30 Contract Document Management System

For the lump sum of $

003 33 09 30 Instrumentation and Control for Sanitary Sewerage Utilities

For the lump sum of $

TOTAL FOR SCHEDULE $_________________

END OF SECTION B

C-1

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

Specification 20-C0830 is attached.

New Melones Recreational Area New Melones Lift Station Repairs Solicitation No.

SECTION C - DESCRIPTION / SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 10 Use of Site 01 14 20 Outages 01 14 30 Interruption of Service 01 31 30 Contract Document Management System 01 32 20 Construction Program 01 33 00 Submittals 01 33 26 Electrical Drawings and Data 01 35 10 Safety Data Sheets 01 35 20 Safety and Health 01 35 22 First-Aid, Communication, and Ambulance Services 01 35 30 Contractor’s Onsite Safety Personnel 01 42 10 Reference Standards 01 46 00 Quality Procedures 01 51 00 Temporary Utilities 01 55 00 Vehicular Access and Parking 01 55 20 Traffic Control 01 56 10 Protection of Existing Installations 01 56 15 Protection of Existing Utilities 01 56 32 Temporary Safety Fence 01 57 20 Environmental Controls 01 57 30 Water Pollution Control 01 60 00 Product Requirements 01 74 00 Cleaning and Waste Management 01 78 30 Project Record Documents

DIVISION 02 - EXISTING CONDITIONS

02 21 40 Measurements and Data Collection

DIVISION 03 - CONCRETE

03 62 20 Nonshrink Grout for Equipment and Metalwork 03 81 10 Concrete Removal

DIVISION 05 - METALS

05 45 20 Combination Channel Equipment Supports

Table of Contents

00 01 10 - 1

DIVISION 26 - ELECTRICAL

26 05 02 Basic Electrical Materials and Methods 26 05 04 Electrical Equipment Removal and Disposal 26 05 20 Conductors and Cables 26 05 33 Electrical Conduit 26 05 80 Equipment Wiring Checkout and Operational Tests 26 24 28 Control Board Electrical Components

DIVISION 33 - UTILITIES

33 09 30 Instrumentation and Control for Sanitary Sewerage Utilities 33 31 15 Piping, Valves and Appurtenances

DIVISION 51 - INFORMATION AVAILABLE TO OFFERORS

51 00 00 Information Available to Offerors 51 31 00 Photographs

DIVISION 52 - DRAWINGS

52 00 00 Drawings

END OF CONTENTS

Table of Contents

00 01 10 - 2

R15PS00005 - New Melones Lift Station Repairs Amendment No. 0004

Summary of Work

01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION

A. Work is located at New Melones Lake Recreation Area, Tuttletown and Glory Hole Recreation Area Sites, approximately 55 miles east of Stockton and 15 miles northwest of Sonora on State Highway 49 in Calaveras and Tuolumne County, California.

1.02 PRINCIPAL COMPONENTS OF WORK

A. Work consists of repairing sewer lift/grinder stations at different locations. These lift stations were renovated in 2010, but experienced issues with level controls and pressure measurement. In addition, upgrades are needed to provide a robust inter-lift station control system and provide additional features that include lift station monitoring and data recording.

B. Equipment:

1. Remove and dispose of:

a. Valves.

b. Level controls.

2. Provide:

a. Conductivity rod level sensors for pump control.

b. Pressure transducers for level sensing.

c. Pressure transducers for pressure measurement in pump discharge lines.

d. Valves at various stations.

3. Relocate float valve wires and transducers for pump alarms.

1.03 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1, General Requirements, apply to Divisions 2 through 52.

B. Imperative statements in these specifications are Contractor requirements, unless otherwise stated.

C. Where specifications are written in streamlined form, words “shall be” are included by inference where a colon (:) is used within the sentence or phrase.

R15PS00005 - New Melones Lift Station Repairs Amendment No. 0004

Summary of Work

01 11 00 - 2

1.04 DEFINITIONS

A. When specifications use a word or term defined in the Federal Acquisition Regulations (FAR), definition of word or term shall be in accordance with FAR sections in effect at time solicitation was issued.

1.05 ACRONYMS

A. Following acronyms apply to specifications Divisions 1 through 52:

1. CO: Contracting Officer.

2. COR: Contracting Officer’s Representative.

3. OGR: Onsite Government Representative.

4. CE: Construction Engineer.

5. TSC: Technical Service Center.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

END OF SECTION

Amendment No. 0003 R15PS00005 - New Melones Lift Station Repair Specifications No. 20-C0830

Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the schedule for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (USBR)

1. USBR Cleaning Manual Inspection and Cleaning Manual for Equipment and Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220-07-05) 2012 Edition. Available online at:

http://www.usbr.gov/mussels/prevention

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 10-1, Land Use and Landscape Rehabilitation Plan:

1. For each Contractor use site on Government land.

a. Show use location and extent of impact. Uses include but are not limited to the following:

1) Buildings and service areas including offices, shops, warehouses, storage areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Utilities including air, power, and water lines; fire hydrants; and compressor station.

4) First-aid and medical facilities.

5) Areas for processing, storing, and disposing of waste materials from construction operations.

6) Temporary fences.

b. Describe methods to preserve, protect, and repair if damaged, vegetation (such as trees, shrubs, and grass) and other landscape features on or adjacent to jobsite, which are not to be removed and which do not interfere

R15PS00005 - New Melones Lift Station Repair Specifications No. 20-C0830

01 14 10 - 2 with the work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

c. Describe methods to protect, and repair if damaged, existing improvements and utilities at or near jobsite.

d. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

2. Submit revised drawings of changes in use of Government land made during design and erection stages or after use of Government land is in operation.

1.04 PROJECT CONDITIONS

A. Construction Area Limits provided under this contract will be as directed by OGR.

B. A portion of Osprey Day Use Area parking lot is available for Contractor Use Area.

C. When private land is used for construction facilities, or other construction purposes, make necessary arrangements associated with use of private land.

D. Location, construction, operation, maintenance, and removal of construction facilities on Government land will be subject to approval of OGR.

E. Do not interfere with work of other contractors or Government in vicinity, or with reservations made by Government for use of such land.

F. Housing for construction personnel will not be permitted on Government land, except as provided below for use of recreation facilities and housing for guards or watchmen as may be approved by OGR.

G. Use of Recreation Facilities:

1. Abide by regulations.

2. Length of stay beyond allowed 14 days may be waived provided Contractor uses Government designated campsites. Provide at least 7 days advanced written notice if length of stay will exceed 14 days.

3. Contractor is responsible for payment of park fees.

H. Adhere to following work restrictions summarized below.

1. During offpeak season of use by the public (after Labor Day to Memorial Day), construction operations are limited to hours of 7:30 a.m. to 5:00 p.m. Mondays through Fridays and to the hours of 9:00 am to 5:00 p.m. Saturdays and Sundays.

2. No construction or other work is allowed on holidays observed as official Federal holidays. Official Federal holiday weekends during off peak season include:

a. New Year’s Day,

b. Martin Luther King Day, R15PS00005 - New Melones Lift Station Repair Specifications No. 20-C0830

01 14 10 - 3

c. President’s Day,

d. Columbus Day,

e. Veterans Day,

f. Thanksgiving Day,

g. Christmas Day.

h. Lift station No. 1 at Tuttletown and lift stations Nos. 5, 6, 7, and 8 at Glory Hole shall be operational (performing their intended function) during all weekends during the contract performance period.

i. For calendar year 2015, have all lift stations functional for these time frames:

1) Memorial Day weekend from Friday, May 22nd through Monday, May 25th.

2) 4th of July weekend from July 3rd through Sunday, July 5th.

3) Labor Day weekend from September 4th through Monday, September 7th.

3. Areas within Tuttletown and Glory Hole Recreation Area will be flagged by Government as environmentally sensitive. Keep Contractor’s personnel, equipment, and operations out of flagged environmentally sensitive areas.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 RESTORATION

A. Restore Contractor use areas to pre-construction condition.

This page intentionally left blank.

01 14 10 - 4

SECTION 01 14 20

OUTAGES

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the schedules for items of work requiring outages.

1.02 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 20-1, As-Planned Outage Schedule:

1. Separate outage schedule assumed for planning work under this contract.

Include:

a. Facility to be shut down.

b. Beginning date and time.

c. Outage duration.

d. Description of work to be performed during outage for each outage.

C. RSN 01 14 20-2, Outage Requests:

1. Written request for each proposed outage.

2. Include in each request:

a. Area where work will be done.

b. Outline procedures for accomplishing work including:

1) Specific safety precautions to be taken.

2) Type and location of barricades.

3) Warning signs.

4) Protective grounds and devices to be used.

c. Commencement time of work.

d. Duration of work.

e. Description of equipment to be used.

f. Information indicating that required materials are on site or documentation indicating shipping dates of materials not on site.

Outages

01 14 20 - 1

1.03 PROJECT CONDITIONS

A. Coordinate and schedule outages with OGR.

1. Outage scheduling will depend upon power demand requirements and related operating conditions.

2. Outages may be scheduled during off-peak periods.

3. No specific outage request will be considered unless:

a. OGR has a reasonable assurance that materials and equipment required for work will be onsite.

b. Contractor shall be prepared to perform work on date and during period of time requested for specific outage.

4. Allowable time and available outage periods will govern outage requests, work scheduling, onsite delivery of materials, and required drawings and data submittals.

B. Show construction outages greater than 4 hours in construction schedule.

C. Coordinate work with Government operations.

D. When work cannot be performed during an approved outage period, notify OGR outage is not required.

E. Outage scheduling will depend upon operating requirements and related operating conditions.

1. Government reserves right to schedule outages for any period during 24-hour day, any day of week.

2. Contractor will be informed of type of outages available and restrictions prior to start of construction.

F. Contractor’s request for outages, scheduling of work, delivery of materials on site, and submittal of drawings and data as required, will be governed by allowable time and outage periods available.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

01 14 20 - 2

01 14 20 - 3

01 14 20 - 4

SECTION 01 14 30

INTERRUPTION OF SERVICE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include cost in prices offered in the schedule for items of work for which interruption of services are required.

1.02 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 30-1, Interruption of Service Request:

1. Area where work will be done (by number or other description).

2. Outline procedures for accomplishing work including:

a. Specific safety precautions to be taken.

b. Type and location of barricades.

c. Warning signs.

d. Protective grounds and devices to be used.

3. Commencement time of work.

4. Duration of work.

5. Number of personnel and their classification.

6. Description of equipment to be used.

7. Information indicating that required materials are on site or data indicating shipping dates of materials not on site.

1.03 PROJECT CONDITIONS

A. Coordinate and schedule interruption of services with OGR.

1. Coordinate work with Government and Recreation Area operations.

2. No specific interruption of service request will be considered unless:

a. OGR has reasonable assurance that materials and equipment required for work will be onsite.

b. Contractor shall be prepared to perform work on date and during period of time requested for specific interruption of service.

Interruption of Service

01 14 30 - 1

3. Allowable time and available interruption of service periods will govern interruption of service requests, work scheduling, onsite delivery of materials, and required drawings and data submittals.

4. Interruption of service scheduling will depend upon requirements and related operating conditions.

a. Interruption of services may be scheduled during off-peak periods, or nights.

b. Government reserves right to schedule interruption of services for any period during 24-hour day, any day of week.

c. Contractor will be informed of type of interruption of services available and restrictions prior to start of construction.

B. When work cannot be performed during an approved interruption of service period, notify OGR that interruption of service is not required.

C. Show construction interruption of services greater than 4 hours in construction schedule.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Interruption of Service

01 14 30 - 2

SECTION 01 31 30

CONTRACT DOCUMENT MANAGEMENT SYSTEM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Contract Document Management System:

1. Payment: Lump-sum price offered in the schedule.

1.02 DEFINITIONS

A. CDMS: Contract Document Management System.

1. Contract Documents include, but are not limited to:

a. Specifications.

b. Contract Drawings.

c. Submittals.

d. RFCs : Request for Change (Contractor generated document).

e. RFIs: Request for Information (Contractor generated document).

f. RFPs: Request for Proposal (Reclamation generated document).

g. CMs: Contract Modifications.

h. Contractor Proposals.

i. Value Engineering Proposals.

j. Reclamation Inspection Reports.

k. Invoices and Progress Payments.

l. Contract Schedules.

m. Meeting Agendas and Meeting Minutes.

n. Letters and Memos.

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 31 30-1, Approval Data:

1. System provider experience, number of systems operating, references.

2. Documentation of system capabilities.

3. Instructions for system use.

Contract Document Management System

01 31 30 - 1

C. RSN 01 31 30-2, Final Data:

1. DVD or CD of documents uploaded to CDMS.

1.04 QUALIFICATIONS

A. System Provider: At least 5 years successful performance in providing required services.

1.05 CDMS REQUIREMENTS

A. CDMS shall be capable of generating, storing, tracking, categorizing, and managing Contract Documents.

B. Access:

1. Web-based:

a. Contract Documents are stored and accessed by authorized individuals via an internet site.

b. Compatible with web browsers MS Internet Explorer, Apple Safari, Mozilla Firefox, Google Chrome.

2. Ability to upload Contract Documents and make available for user download in the following supported file formats, minimum:

a. Adobe Acrobat.

b. MS Word.

c. MS Excel.

d. MS Project.

e. Oracle Primavera P6 Project Manager.

f. Autodesk AutoCAD Civil 3D.

3. Allow Contract Documents to be prepared by the Contractor or by Reclamation.

a. Preparing organization will control access of documents. See Document Security and Backup paragraph below.

4. The Contractor and Reclamation shall each have a project manager for CDMS.

a. Each project manager shall have capabilities to assign users within their organization and to assign user rights which control access to documents based on user class and document type.

b. Each organization shall be capable of defining its access hierarchy.

c. Inclusion of users will be prerogative of organizational project manager.

d. Reclamation project manager shall be able to create and modify project properties (i.e. Contractor, project location, description, bid amount, project directory, etc.).

01 31 30 - 2

5. Email notifications shall be automatically sent to selectable users when new documents are submitted and available for viewing, or alerts are generated.

Examples:

a. Updates to project information (e.g., entry of a new submittal).

b. Changes to project information (e.g., approval of a submittal).

c. Alerts (e.g., submittal under review for >15 days without action).

6. Ability to link files; examples:

a. RFP linked to a CM.

b. Submittal linked to a Specification Section or Drawing.

C. Reports:

1. CDMS shall generate reports that list and sort documents by status, examples include:

a. Submittals that have been approved.

b. Invoices paid to date.

c. RFIs under review.

2. CDMS shall generate alerts when documents requiring action approach or exceed allowable time.

3. CDMS shall have the ability to generate customizable summary reports, examples include:

a. Submittal Turn-around.

b. RFI Turn-around.

c. CM Processing Turn-around.

d. Total CM costs.

e. Total CM Request Exposure.

4. Reports shall be printable, exportable as searchable pdf or printer friendly HTML, and exportable to Excel, XML, or CSV.

5. CDMS shall have ability to link from an item in a report directly to the item by clicking on it.

a. For example: in a submittal report, clicking on a submittal that is 15 days old takes you directly to information on that submittal.

6. CDMS shall be capable of producing a complete and logically organized set of all documents within the CDMS in both pdf and xml format.

D. Document Security and Backup:

1. SSL encryption for secured data exchange between browser and server (Secure access to documents and information).

01 31 30 - 3

2. CDMS shall provide document access security until authoring party chooses to share it with others.

a. CDMS shall show parties that have access to a document.

b. Extent of document sharing shall be determined by authoring party.

c. Once documents are shared, CDMS shall track documents so that changes cannot occur without a record of changes.

3. Backup/Archiving to FTP site of documents to which an organization has access on a regular (minimum monthly) basis. Backups shall be in PDF format.

4. Documents shall be downloadable to ftp sites where Reclamation and other organizations can each access their own data confidentially.

E. General Tracking and Control:

1. Documents shall be grouped into categories (Submittals, RFC, RFI, RFP, CM, Payments, Daily Inspection Reports, Meeting Minutes).

2. CDMS shall track when documents were received or returned, as well as the status of the documents (e.g., Under Review; or Returned, Approved or Rejected, etc.).

3. CDMS shall track document changes including who entered or changed document and date change was made.

4. CDMS shall track when a reviewer has opened an item.

F. Submittal Tracking and Control:

1. Ability to create master list of submittals (“Schedule of Submittals”).

2. Provide standard submittal form for entering information. CDMS shall allow customizing of standard submittal form. Contractor shall be able to enter submittal summary information (Required submittal number, title, description, due date, and specification section shall be required fields) and then upload submittal data in electronic format.

3. CDMS shall track date received, date response due, date returned, and approval status.

a. Status designations may be modified to fit Reclamation standard designations - A/AAN/PAR/NA/ACK (Approved/Approved As Noted/Partially Approved - Resubmit/Not Approved/Acknowledged).

4. Provide Submittal Tracking form for Reclamation to enter review comments and action taken. CDMS shall allow customizing of submittal tracking form.

a. Allow for Reclamation to route submittal to third parties (e.g., consultant, internal design or operations & maintenance groups, etc.) by generating design-review transmittals with each submittal package item, to track status of individual sub-items within the submittal package, and to route each sub-item to the appropriate reviewers.

01 31 30 - 4

5. Ability to generate automatic notification after specified days without response.

G. RFI Tracking and Control:

1. Provide standard RFI form to enter information.

2. Ability to create or attach documents to the RFI form or links to other documents within CDMS.

3. Ability for Reclamation to route RFI to appropriate reviewers and for reviewers to enter comments into standard response form.

H. Inspection Reports Tracking and Control:

1. Ability to attach Reclamation standard inspection and report forms into CDMS and ability to create customizable inspection forms in CDMS. Typical forms:

a. Daily Inspection Report (DIR).

b. Survey requests.

c. Plant inspection reports.

d. Testing reports.

2. Ability to link or attach photos to forms and link forms to other documents within

CDMS.

I. Contract Modifications:

1. Provide standard Contractor Proposal form with ability to attach documents and link to other documents within CDMS.

2. Provide ability to upload Reclamation’s standard CM form and RFP forms, or create an acceptable alternative, to enter information.

3. Ability to attach documents to these forms, and link to other documents within

CDMS.

4. Ability for Contractor to respond to RFP and CM form with Cost and Time impacts.

5. Ability to track date CM issued and date responded, with automatic notification after specified days without response.

J. Cost Tracking and Payment Request Management:

1. Ability to import payment bid items cost from a MS Excel spreadsheet.

2. Ability to edit percent complete and payment amount each month. Format to be spreadsheet; e.g., items available for editing at once, rather than needing to edit one item at a time, save, open next item and edit that, etc.

K. Correspondence:

1. Ability to generate letters and memos.

01 31 30 - 5

a. Ability to attach documents to letters and memos, and to reference other documents within CDMS.

b. CDMS shall ability automatically assign sequential numbers to letters and memos.

2. Ability to generate responses to letters and memos.

a. System automatically generates memo suffixes; e.g., the 1st response to Memo 32 to be 32.1, 2nd response to be 32.2, etc.

3. Official correspondence from Reclamation to Contractor shall contain Reclamation’s official letterhead and corresponding logos.

4. Ability to generate meeting agendas and meeting minutes and to attach documents to the minutes.

a. CDMS shall automatically assign sequential meeting numbers.

L. Miscellaneous Tracking and Controls:

1. Ability to generate reports tracking RFCs, RFIs, RFPs, CMs, Submittals, Payments, Memos, DIR’s, survey requests, plant inspection reports and testing reports.

2. Ability to filter logs based on criteria, e.g.:

a. Submittals: Specification Section, Days Out, Status (A/AAN/R&R/

ACK/RWR).

b. RFI’s: Days out, Status (Open/Closed), Specification Section / Dwg No., Responsibility / Ball-In-Court.

3. Ability to sort Logs based on a criteria, e.g. for Submittal, Specification Section, Days Out, Status, or other criteria determined by COR.

4. Ability to provide forms to match Reclamation’s CM Form and Progress Payment Form or other forms when needed.

5. Ability to track Cost Exposure with links to RFI and CM requests.

6. Ability to measure productivity benchmarks on a project such as computing average review days for RFIs and submittals, categorize CMs, and track total CM percentages by category.

7. Ability for keyword search of all documents in database.

8. Ability to allow online Payment Requests (electronic invoicing) by Contractor.

M. Budget and Funding Source Tracking:

1. Ability to enter funding sources and assign contract line items to multiple funding sources.

01 31 30 - 6

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 IMPLEMENTATION

A. CDMS shall be in place and operating before Contractor transmits Contract Documents to Government, except RSN 01 31 30-1, Approval Data.

1. CDMS operation includes COR, or other authorized Government representative, having program control to assign users and user rights to Government personnel to access appropriate areas of the system.

B. Contractor shall input Schedule of Submittals before making submittals.

1. Schedule of Submittals shall include RSNs listed in Table 01 33 00A - List of Submittals.

2. Schedule of Submittals shall include scheduled submittal date.

C. Contractor shall provide a report of submittal status monthly or as requested by COR.

Ssubmittal status report shall be in a table format and include:

1. Required Submittal Number (RSN).

2. Section Title.

3. Submittal Title.

4. Date Submitted.

5. Date of Response.

6. Approval Status (Approved-Complete, Approved as Noted - Resubmit, Received, Not Approved).

7. Days in Review.

8. Due Date.

D. CDMS shall be operational until final project closeout.

01 31 30 - 7

01 31 30 - 8

SECTION 01 32 20

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Developing Baseline Schedule: Include in lump sum price offered in the schedule for mobilization and preparatory work.

2. Updating and Using Construction Program: Include as an element of Contractor’s overhead.

1.02 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 32 20-1, Baseline Schedule:

1. Bar chart for project.

C. RSN 01 32 20-2, Updated Schedule:

1. Bar chart for project.

1.03 SCHEDULE

A. Develop, maintain, and use approved Construction Schedule to plan, monitor, and evaluate accomplishment of work.

1. Format: Primavera P6 or Microsoft Project 2010.

B. Failure to include element of the work will not release Contractor from completing required work under the contract.

C. Construction Schedule:

1. Progress chart of suitable scale to indicate percentage of work scheduled for completion by any date.

2. Prepare schedule based on required sequence and interdependence of activities.

3. Include work of subcontractors, Government interfaces, and contract milestones.

4. Include contract title, contract number, and Contractor's name on each sheet.

D. Baseline Schedule:

1. Represents Contractor’s as-planned approach to accomplishing the work.

Construction Program

01 32 20 - 1

2. Include planned start and completion dates for features of work.

E. Updated Schedule: Enter actual progress.

1. Meet monthly with COR at Government's project office, or a at a location approved by COR, to review progress made to end date of progress payment period. Establish dates that activities were started and completed and remaining duration for each activity started but not completed during the period.

a. Discuss and mutually agree upon changes to the schedule.

b. Update schedule and Construction Program database with mutually agreed upon changes.

2. Following receipt of an executed contract modification, incorporate activity data and logic relationships stipulated in modification into current schedule for inclusion in next scheduled progress update.

3. Assign a unique project file name for each schedule update.

4. Monthly updated schedules shall be submitted and approved by Government before monthly progress payments may be submitted by Contractor.

F. If, in opinion of CO, Contractor falls behind approved schedule, take steps necessary to improve its progress, including those that may be required by CO.

1. CO may require Contractor to increase number of shifts, overtime operations, days of work, and/or amount of construction plant, and to submit for approval supplementary schedule or schedules in chart form as CO deems necessary to demonstrate how approved rate of progress will be regained.

2. Costs for actions required to improve progress will responsibility of Contractor.

G. Change order or delay:

1. Submit a time impact evaluation within 14 days of change order or delay, showing effects of change order or delay on progress schedule.

2. Time extensions for performance will be considered only to extent that Contractor’s current scheduled milestone dates exceed contract milestone dates.

H. Float is not for the exclusive use by or benefit of either Government or Contractor.

1.04 FAILURE TO COMPLY

A. Failure to comply with requirements of this section shall be grounds for a determination by CO that Contractor is not prosecuting work with sufficient diligence to ensure completion within specified time. CO may terminate Contractor’s right to proceed with work, or any separable part of it, in accordance with default terms of this contract.

01 32 20 - 2

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

01 32 20 - 3

01 32 20 - 4

SECTION 01 33 00

SUBMITTALS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the schedule for other items of work.

1.02 REFERENCE STANDARDS

A. American Society of Mechanical Engineers (ASME)

1. ASME Y14.1-12 Decimal-inch Drawing Sheet Size and Format

B. National Institute of Building Sciences (NIBS)

1. NIBS NCS-11 United States National CAD Standards, Version 5

1.03 DEFINITIONS

A. Days: Calendar days.

B. Required Submittal Number (RSN): Identifies items to be submitted together as a complete submittal.

1.04 SUBMITTAL REQUIREMENTS

A. In case of conflict between requirements of this section and requirements included elsewhere in these specifications, requirements included elsewhere take precedence.

B. General:

1. Prepare in English.

2. Label with contract number and title, and RSN.

3. Measurement units: US Customary Units.

C. Drawings:

1. Minimum identification in title block:

a. Contract number and title.

b. Contractor’s or supplier’s title and drawing number.

Submittals

01 33 00 - 1

c. Date.

2. Reserve 3- by 3-inch space next to title block for review stamps.

3. Size: D size (22-inches by 34-inches) as defined by ASME Y14.1.

4. Draw to scale using computer drafting or drafting equipment, unless otherwise specified.

a. Computer drafted drawings:

1) In accordance with NIBS NCS.

2) Electronic file format: Compatible with AUTOCAD, Version 2012 or later.

b. Drawing prepared with drafting equipment, when allowed: Lettering shall be neat.

5. Drawings designated as “Government Format” in specifications:

a. Computer drafted.

b. Government will provide an electronic AutoCAD format template.

c. Title block and sheet format:

1) As shown on Drawing 881-D-500.

2) Government will provide template.

3) Government will provide specific title block information to be used.

6. Final drawings:

a. Computer drafted.

b. Government will provide an electronic AutoCAD format template.

c. Show as-built changes, including revision dates, made during installation.

Indicate changes by clouding.

7. Electronic files: On CD or DVD discs.

D. Product Data:

1. Mark manufacturer's data for commercial products or equipment, such as catalog cut sheets.

a. Identify manufacturer's name, type, model, size, and characteristics.

b. Illustrate that product or equipment meets requirements of specifications.

c. Mark items to be furnished in a manner that will photocopy (no highlighter).

d. Strike through items that do not apply.

01 33 00 - 2

E. Certifications:

1. Certifications by a registered professional: Signed and sealed by registered professional.

2. Manufacturer’s certifications: Signed by authorized representative of manufacturer.

F. Manuals:

1. Copies: Bound and indexed.

2. Copies:

a. Printed copies: Bound and indexed.

b. Electronic copies: Adobe pdf on CD or DVD discs.

1) Bookmark longer files to assist in navigating file.

3. Contents:

a. Parts identification lists, lists of special tools, and accessories.

b. Schematics and wiring diagrams.

c. Detailed instructions for installing, operating, lubricating, and maintaining equipment.

d. As-built drawings, photographs, and test records or reports if required by the specifications.

1.05 SUBMITTALS PROCEDURES

A. Submit only checked submittals. Submittals without evidence of Contractor's approval will be returned for resubmission.

B. Submit complete sets of required materials for each RSN as specified in “Submittals Required” column in Table 01 33 00A - List of Submittals. A complete set includes listed items for RSNs with multiple parts.

C. Submit sets specified in “Sets to be sent:” columns in Table 01 33 00A - List of Submittals.

1. Submittals identified with “CDMS” in the “Sets to be sent” column shall be submitted electronically in accordance with Section 01 31 30 - Contract Document Management System.

2. Send one hard copy of each submittal to CE.

D. Include the following information in transmittal letters:

1. Contract number and title.

2. RSN for each attached submittal.

01 33 00 - 3

3. Responsible code.

4. Number of sets for each RSN.

5. Identify submittal as initial or resubmittal.

E. Resubmittal of submittals not approved:

1. Mark changes such that they are readily identifiable and show revision date.

2. Describe reasons for significant changes in transmittal letter.

3. Resubmit returned submittals within 7 days after receiving comments, unless otherwise directed.

4. Requirements for initial submittals apply to resubmittals.

F. More than one RSN may be submitted under a transmittal letter, provided responsible code is same.

1.06 REVIEW OF SUBMITTALS

A. Time Required:

1. Submittal review will require 21 days for review of each submittal or resubmittal, unless otherwise specified.

2. Time required for review of each submittal or resubmittal begins when complete sets of materials required for a particular RSN are received and extends through return mailing postmark date.

B. Time in Excess of Specified:

1. CO may extend contract completion date to allow additional time for completing work affected by excess review time.

a. Time extension will be to extent that excess review time caused delay to contract completion date.

b. Time extension will not exceed time used in excess of specified number of days for review of submittals or resubmittals.

c. Concurrent days of excess review time resulting from review of 2 or more separate submittals or resubmittals will be counted only once in extending contract completion date.

2. No time extension will be allowed if Contractor fails to make complete action submittals in sequence and within time periods specified.

3. Adjustment for delay will be made only to extent that:

a. Approval was required under the contract,

b. Requests for approval were properly and timely submitted and were approved.

01 33 00 - 4

4. Adjustment will be subject to terms of paragraphs (b) and (c) of the clause at FAR 52.242-14, Suspension of Work, however, no such delay shall be deemed to be a “suspension order” as the term is used in that clause.

C. Return of Submittals:

1. Transmittal letter for each submittal will be returned either approved, approved subject to identified changes, or not approved.

a. Transmittal letters for RSNs 01 32 20-1, 01 32 20-2, and 01 35 20-1 will be returned accepted subject to identified changes or not accepted.

2. Return of submittals will be by CDMS response or hard copy, as applicable.

3. Action Submittals: One set of submittals required for action will be returned either approved, approved subject to identified changes, or not approved.

a. Revise and resubmit submittals not approved.

b. Do not change designs without approval of CO after drawings, documentation, and technical data have been approved.

4. Informational Submittals: Government will acknowledge Informational submittals.

a. Informational submittals will not be returned when they comply with specifications.

b. Informational submittals that do not comply with specifications may be returned for resubmittal or additional information may be requested.

1.07 HARD COPY TRANSMITTALS

A. Addresses for codes listed in Table 01 33 00A - List of Submittals:

1. Construction Engineer, Bureau of Reclamation, MP Construction Office, PO Box 998, Willows CA 95988-0988; Express Mail: 1140 West Wood Street, Willows

CA 95988-2615.

2. Onsite Government Representative, address to be provided after Notice to Proceed.

3. Area Manager, Bureau of Reclamation, Attn: CC-100, 7794 Folsom Dam Road, Folsom CA 95630-1799.

4. Technical Service Center, Bureau of Reclamation, Attn 86-68170, PO Box 25007, Denver CO 80225-0007; Express Mail: Sixth and Kipling, Building 67, Room 152.

B. Send original transmittal letter with appropriate number of sets to office listed in “Responsible Code” column in Table 01 33 00A - List of Submittals.

1. Responsible codes starting with “86-6” are located in Technical Service Center.

Send these submittals to TSC address shown above.

01 33 00 - 5

C. Send copy of transmittal letter with appropriate number of sets to offices that are not the responsible code, but show “Sets to be sent” in Table 01 33 00A - List of Submittals.

D. When “Sets to be sent” is 0, send a copy of transmittal letter to that office.

E. Submittals required by the specifications, but not listed in Table 01 33 00A - List of Submittals:

1. Submit in accordance with this section.

2. Submit to Construction Engineer unless otherwise specified.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

01 33 00 - 6

Table 01 33 00A. - List of Submittals

** CO indicates Contracting Officer, CE indicates Construction Engineer, OGR indicates Onsite Government Representative and TSC indicates Technical Service Center. CDMS indicates Contract Document Management System.

RSN

Clause or

Section Title

Submittals required Due date or delivery time

Respon-sible code

Sets to be sent: **

CE OGR TSC

01 14 10-1 Use of Site Land Use and Landscape Rehabilitation Plan

At least 21 days before use of Government land

CE CDMS

01 14 20-1 Outages As-Planned Outage Schedule

Within 21 days after receipt of Notice to Proceed

CE 4 1 0

01 14 20-2 Outages Outage Request At least 14 days before date of proposed outage

CE 4 1 0

01 14 30-1 Interruption of Service

Interruption of Service Request

At least 14 days before date of proposed interruption of service

CE 4 1 0

01 31 30-1 Contract Document Management System

Approval Data Within 7 days of Award CE 1 1 1

01 31 30-2 Contract Document Management System

Final Data Within 14 days of completion of work

CE 1 1 1

01 32 20-1 Construction Program

Baseline Schedule Within 5 days after receipt of Notice to Proceed

CE 1 5 3

01 32 20-2 Construction Program

Updated Schedule With each pay voucher CE CDMS

01 35 10-1 Safety Data Sheets

Complete LHM and

SDS

At least 14 days before jobsite delivery of hazardous material

CE CDMS

01 35 10-2 Safety Data Sheets

Updated LHM and

SDS

At least 14 days before jobsite delivery of hazardous material not previously listed

CE CDMS

01 35 20-1 Safety and Health

Safety Program Submitted and accepted before commencing onsite work. See Section 3 of RSHS.

CE CDMS

01 35 20-2 Safety and Health

Monthly Accident Summary Report

First day of each month CE CDMS

01 35 30-1 Contractor‘s Onsite Safety Personnel

Qualifications Submitted for acceptance prior to employment

CE CDMS

01 33 00 - 7

Table 01 33 00A. - List of Submittals ** CO indicates Contracting Officer, CE indicates Construction Engineer, OGR indicates Onsite Government Representative and TSC indicates Technical Service Center. CDMS indicates Contract Document Management System.

RSN

Clause or

Section Title

Submittals required Due date or delivery time

Respon-sible code

Sets to be sent: **

CE OGR TSC

01 35 30-2 Contractor‘s Onsite Safety Personnel

Safety Inspections, Incidents, Accident and Emergency Reports

Minimum of once per week

CE CDMS

01 35 30-3 Contractor‘s Onsite Safety Personnel

Safety Professional Qualifications

Submitted for acceptance prior to employment

CE CDMS

01 55 20-1 Traffic Control Traffic Control Plan At least 21 days before affecting public traffic.

CE CDMS

01 56 10-1 Protection of Existing Installations

Plan for Protecting Existing Installations

At least 21 days before commencing construction activities

CE CDMS

01 57 30-1 Water Pollution Control

Water Management Plan

At least 21 days before commencing construction activities

CE CDMS

01 57 30-2 Water Pollution Control

Spill Prevention Control and Countermeasure Plan

(SPCC)

At least 21 days before delivery or storage of oil

CE CDMS

01 74 00-1 Cleaning and Waste Management

Waste Production and Disposal Plan

At least 21 days before commencing construction activities

CE CDMS

01 74 00-2 Cleaning and Waste Management

Waste Production and Disposal Records

Within 7 days of waste disposal

CE CDMS

01 74 00-3 Cleaning and Waste Management

Environmental Consultant Resume

At least 28 days before beginning environmental assessment

CE CDMS

01 74 00-4 Cleaning and Waste Management

Environmental Site Assessment

Within 14 days of completion of work

CE CDMS

01 78 30-1 Project Record Documents

Progress As-Built Drawings

Within 14 days after construction of a particular structure or work is completed

CE 1 1 1

01 78 30-2 Project Record Documents

Final As-built Drawings

Within 14 days of completion of work

CE 1 2 1

02 21 40-1 Measurement and Data Collection

Measurements and Data Collection

Within 7 days after completion of that work

8190 CDMS

01 33 00 - 8

Table 01 33 00A. - List of Submittals ** CO indicates Contracting Officer, CE indicates Construction Engineer, OGR indicates Onsite Government Representative and TSC indicates Technical Service Center. CDMS indicates Contract Document Management System.

RSN

Clause or

Section Title

Submittals required Due date or delivery time

Respon-sible code

Sets to be sent: **

CE OGR TSC

03 62 20-1 Nonshrink Grout for Equipment and Metalwork

Packaged Nonshrink Grout Data

At least 7 days prior to start of work

CE CDMS

03 81 10-1 Concrete Removal

Concrete Removal Plan

At least 14 days prior to start of work

CE CDMS

26 05 20-1 Conductors and Cables

Manufacturer’s Technical Data

Within 42 days after Notice to Proceed

8430 CDMS

26 05 20-2 Conductors and Cables

Field Test Reports Within 28 days after test are completed

8430 CDMS

26 24 28-1 Control Board Electrical Components

Manufacturer’s Technical Data

Within 42 days after Notice to Proceed

8430 CDMS

26 24 28-2 Control Board Electrical Components

Field Test Reports Within 28 days after test are completed

8430 CDMS

33 09 30-1 Instrumentation and Control for Sanitary Sewerage Utilities

Approval Data At least 14 days prior to start of work

8410 CDMS

33 09 30-2 Instrumentation and Control for Sanitary Sewerage Utilities

Final Data Within 7 days of completion of work

8410 CDMS

33 31 15-1 Piping, Valves and Appurtenances

Approval Data…