Amendment 3 to RFPT10SOL10044.pdf

Amendment #3 to R11SOL0040

Amendment #3

Request for Proposal No. R11SOL0040

For the Operation of Selected Vending Services

The following amendments are hereby incorporated into RFP#R11SOL0040 (“RFP”):

I. The answer given in Amendment #1 to the question regarding Section 1, paragraph K of the RFP is amended as follows:

A. No. The locations mentioned in the RFP will be exclusive to the winning bidder, except for the National Zoo, where Coke currently has exclusive beverage vending rights.

II. All other terms and conditions of the RFP remain unchanged.

QUESTIONS AND ANSWERS TO RFP#R11SOL0040

Q. Are credit card readers required on all machines?

A. Yes Q. Is remote monitoring required on all machines?

A. Yes Q. And of course the winner of the bid, the incumbent or new Offeror would need to comply.

Q. Yes Q. The RFP states page limit of 30 plus Appendix. Can the proposal be 30 double sided pages plus Appendix?

A. Yes.

Q. Section 1. Paragraph K. “Nonexclusive Agreement...The Smithsonian may contract with any other individual or entity to establish and/or manage vending machines…of the Smithsonian museums or other locations.” Does this mean that the Smithsonian may have multiple vendors manage the machines in locations identified in Appendix A?

B. No. The locations mentioned in the RFP will be exclusive to the winning bidder.

Q.What are the sales by locations?

A. 2011 Gross Revenue by Museum/Building are attached.

Q. Is 31% more or less than the current commission rate?

A. 31% is more than the current commission rate.

Q. What is the weighing for evaluation criteria?

A. Please refer to RFP.

Q. What is the minimum average age of equipment allowed for all proposals for the RFP.

A. Equipment must be in compliance with the requirements of the RFP.

Q: Could you please provide a copy of the most current monthly and annual commission reports specifying the locations of equipment, gross sales per machine and commissions per machine paid by vendor for the past three years.

A. 2011 Gross Revenue by Museum/Building are attached.

Q: Please provide the current rate of commission received?

A. 31% represents the minimum commission rate that will be considered.

Q: What is the current machine pricing by product and location? How often has the current vendor requested a price change in the past two years?

A. Please refer to RFP. Note: Current machine pricing and product is not necessarily the standard we are looking for.

Question #4: Can you provide us with name of the current vending provider and any applicable contract terms?

A. Canteen. Please refer to sample contract attached to RFP for contract terms.

Q: The RFP describes two new locations scheduled to open in 2003 (see attached)…please verify that

a. This was meant to read 2013

b. Anticipated number of vending machines by type for each location

National Museum of the American Indian (address TBA) TBD, anticipated opening in October, 2003 National Air and Space Museum at Dulles Center (address TBA) TBD, anticipated opening in December, 2003 A. a. The referenced locations (NMAI and Hazy Center (at Dulles)) are currently open for business. Current information can be found on page 14 of the RFP, Exhibit B.

Q: Is there a separate bid sheet that needs to be completed?

A. No.

2011 Gross Revenue (less taxes and refunds) by Museum/Building

American History

$48,555.75

National Air and Space

$77,855.43 Hirshhorn

$27,058.69

American Indian

$31,250.19 Castle

$30,668.36

Freer

$25,810.10 Capitol Gallery

$6,752.16

Zoo

$23,459.33 Udvar-Hazy Center

$10,258.92

Herndon Parkway

$8,639.33 Smithsonian Support Bldg

$12,436.13

Cultural Resources Center

$10,158.49 Natural History

$101,378.12

Garber Bldg #24

$5,633.81 Garber Bldg #10

$2,739.20

Anacostia Museum

$6,216.27 Ripley Bldg

$10,800.00

Postal Museum

$7,727.30 Supt Svc/Mail & Archive

$12,791.79

Grand Total

$460,189.37