Purchase Order Request for Proposals (PORFP)

COTS Software Master Contract

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Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

R00B6600096

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Select one category from drop down list)

FA I – COTS Software

FA II – Installation and Training Services

FA III – Manufacturer’s Software Maintenance

Manufacturer Name

(Enter one manufacturer only per PORFP)

SAS

Agencies must enter only one manufacturer and direct the PORFP only to those COTS Software Master Contractors authorized for that manufacturer. If the manufacturer is unknown, agencies may direct the PORFP to all Master Contractors.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

PORFP Issue Date:

mm/dd/yyyy

10/30/2025 PROPOSAL DUE

DATE AND TIME:

11/10/2025 at 2PM

Place of Performance: Maryland State Department of Education (MSDE)

200 West Baltimore Street Baltimore, MD 21201

Special Instructions: LIMITED TO MASTER CONTRACTORS Only Master Contractors that are awarded a contract under the Commercial Off-the-Shelf Software (COTS 2012), 060B2490021, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through emma.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

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2. Purchase new and unused software.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the

Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the

Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the

Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

10. Master Contractors must ensure that the proposed COTS software is virus free.

11. Master Contractors shall furnish all agreements and terms and conditions the Master Contractor expects the State to sign or to be subject to in connection with or in order to use the products or to be provided under this PORFP. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State

(e.g., EULA, Enterprise License Agreements, Professional

Service agreement, Master Agreement) and any Acceptable Use

Policy (AUP). The State is not bound to an agreement or any terms and conditions not provided in a Master Contractor’s Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such agreements or terms and conditions and any such agreement, terms or conditions are void ab initio and unenforceable against the State.

12. Software-as-a-Service (SaaS) Products and contracts are subject to the Additional Terms and Conditions specified in

Attachment Y - Data Use Agreement.

Security Requirements (if applicable):

State of Maryland Department of Information Technology's Information Security Policy is found here:

http://doit.maryland.gov/support/Pages/SecurityPolicies.aspx http://doit.maryland.gov/support/Pages/SecurityPolicies.aspx

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Data Use Agreement IT Supplemental Services MSDE Accessibility Services

Invoicing Instructions: Email invoice to stephanie.everett@maryland.gov and to invoice.msde@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the

Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division

Name:

Maryland State Dept. of Education

Agency POC Name: Yesenia Leger Agency POC Phone Number:

410-767-7549

Agency POC Email Address:

Yesenia.leger@maryland.gov Agency POC Fax:

N/A

Agency POC

Mailing

Address:

Maryland State Department of Education Procurement

Officer

200 W. Baltimore Street Baltimore, MD 21201

Please differentiate between "questions" and "submissions" in the subject line of your email.

mailto:stephanie.everett@maryland.gov

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Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Stephanie Everett Agency On-site Phone Number:

410-767-7062

Agency On-site

Email Address:

stephanie.everett@maryland.gov Agency On-site

Fax:

N/A

Agency On-site Address:

Maryland State Dept. of Education

Office of Information Technology 200

W. Baltimore Street Baltimore, MD

21201

Section 4 – Scope of Work

FA I – COTS Software

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need / Required Functionality

N/A

Product Name

Product Description

Version

Release

Quantity of

Licenses

Due Date mm/dd/yyyy

1. NA

FA II – Installation and Training Services

(Provide a detailed description of required services and deliverables)

Installation / Training Services

Deliverables

Start Date mm/dd/yyyy

End Date

1. N/A

FA III - Manufacturer’s Software Warranty / Maintenance (Provide a detailed description of warranty / maintenance requirements and deliverables)

Warranty / Maintenance Requirements

Deliverables

Start Date

End Date

1. See Attachment A - Maintenance and

Support for all SAS products listed.

Proof of support processed with

SAS

11/15/2025 11/14/2026

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

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1. Cost – MSDE IS ELIGIBLE FOR ACADEMIC PRICING. Please be aware: comparison pricing may be requested from a GSA schedule or other government entity. You must provide that information for comparison purposes in order to be awarded the purchase order.

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.