R-25-0423 Application Info Package.docx

APPLICATION INFORMATION PACKAGE FOR

LEASE OF CAMPSTORE AND BOAT RENTALS AT

IVES RUN RECREATION AREA TIOGA-HAMMOND LAKES

TIOGA COUNTY, PENNSYLVANIA

The information below must appear in the lower left corner of the Lease Application envelope.

Sealed application for Lease of Real Property

To be opened:

TIME: 9:00 A.M.

DATE: May 1, 2025

NOTICE NO. DACW-31-R-25-0423

SECTION I Application No. DACW-31-R-25-0423

GENERAL INFORMATION

1. LOCATION AND DESCRIPTION. The site offered for lease, designated as the Ives Run Recreation Area Camp Store, Laundromat, and optional Boat Rental Concession, is located within the Ives Run Recreation Area at Tioga-Hammond Lakes Project, Tioga County, Pennsylvania, on the west end of Hammond Lake off of Pennsylvania State Route 287 between the communities of Tioga and Wellsboro, as shown on attached Exhibit “A.” The camp store building, laundromat, and boat rental area are located within the Ives Run Recreation Area as shown on attached Exhibit “B” and “C”. The laundromat is located within the Ives Run Campground, Hawthorne Comfort Station. The boat rental location is adjacent to the first boat launch in Old Day Use Area.

2. FLOOD INFORMATION. The water level will be subject to change, fluctuation from natural causes, and from reservoir operational commitments. Fluctuating water levels on the lake must be taken into account during lease of the facilities.

3. DESCRIPTION APPROXIMATE. Description of the property and the maps are believed to be correct, but any error or omission in the description of the property and maps shall not constitute any grounds for nonperformance of the provisions and conditions of the lease or claim by the lessee for any refund or deduction from the rental.

4. PURPOSE OF LEASING. The property will be leased for commercial camp store, laundromat, and boat rental concession purposes in furtherance of the objective of the Government to obtain services adequate to meet the public demand at reasonable prices at the Ives Run Recreation Area.

5. AUTHORITY OF LAW. The authority of law for granting this lease is Section 4 of the Act of Congress approved 22 December 1944, as amended (76 Stat. 1195; 16 U.S.C. 460d).

6. TERMS AND CONDITIONS OF LEASING.

a. Form of Lease. The successful applicant will be required to enter into a lease with the United States on the form attached as Exhibit “D.”

b. Term. The lease will be for a term of five (5) years.

7. RENTAL.

a. The annual rent due the United States in consideration of the grant of this lease will be graduated rent, based on a percentage of the total gross receipts. The lessee will furnish income and expense statements within fifteen (15) days after the end of each rental computation period. All rents should be made payable to Treasurer of the United States, Baltimore District, and delivered to USACE Finance Center, 5722 Integrity Drive, Millington, Tennessee 38054. Payment can also be made through www.pay.gov. NOTE: All rent checks must include the lease number to ensure proper processing by the government.

The amount of the graduated rental will be based on the schedule as follows:

GROSS RECEIPTS (GR)

% RENT

Under $111,790

2.0%

$111,790 - $447,170

2.1%

$447,171 - $894,340

2.2%

b. Gross receipts are defined as the total of the concessionaire’s receipts from business operations conducted on the premises, including receipts of sub-lessees and licensees. No reductions are permitted except the costs of hunting and fishing licenses, and license fees and taxes collected for direct remittance to a taxing authority, and the exact amount collected from customers for electrical service which is metered to the customer and collected by the Lessee as the servicing agent and paid to the power company. Annual sales will include the following receipts to be reported as required in sub-paragraph (1) below:

(1) All proceeds from the sale and service pertaining to providing the camp store, laundromat, and boat rental to the public at Ives Run Recreation Area.

c. The rental payment shall be paid annually with the first payment due on 15 January 2026. The lease year will begin on 1 January and end on 31 December.

8. LATE PAYMENT PENALTY. A charge, in an amount to be determined by law or regulation, will be imposed on late payment of rent or other payments due under this agreement for each 30-day period that the payment is overdue. The full late charge will also be applicable to periods of less than 30 days.

9. UTILITIES. Electric, telephone, water, trash, and sewer services are available to the areas. Water, electric, sewer, and trash service is provided. Telephone landline service is available from Frontier Telephone Company. Securing an active phone line either landline or mobile will be required for this lease and will be the responsibility of the lessee. Internet is available from cellular providers and is also the responsibility of the lessee. Electric for the laundromat area is provided. Installation and maintenance of fire suppression equipment required in the operation of the lease and NFPA regulations will be the responsibility of the Lessee.

There is a single recreational vehicle (RV) site available for the Lessee’s use with water, electric (50, 30 & 20amp) and sewer. The Lessee may furnish a factory-built, “self-contained” RV of the travel trailer or motor home type to serve as temporary living quarters for the duration of the lease. The unit shall be equipped with electrical hookup not to exceed 110 volts. Maximum size of the trailer or motor home will be determined by physical limitations of the site furnished. Pickup shell-type campers, pop-up tent trailers, tents, mini-travel trailers, mobile homes, converted buses, or other RV’s which do not meet size requirements, or the “self-contained” classification as determined by inspection of the Operations Project Manager or his/her representative, will not be acceptable. Units shall be factory made, neat in appearance and acceptable to the Government. The Lessee is responsible for maintaining the area around the site in a neat and clean condition at all times. Mowing services will be provided. Gardens are not permitted. The Lessee or his/her designated representative will be the sole occupant of the site. Family members and friends are not permitted to live with the Lessee.

10. RESTRICTIONS IN THE LEASE.

a. The lessee shall not permit gambling on the premises or install or operate, or permit to be installed or operated thereon, any device which is illegal; or use the premises or permit them to be used for any illegal business or purpose. There shall not be conducted on or permitted upon the premises any activity which would constitute a nuisance, including, but not limited to the operation of arcade type video machines, fireworks, pornography, and floating lanterns.

b. The lessee shall not sell, store or dispense, or permit the sale, storage, or dispensing of beer or other intoxicating liquors.

c. The design and location of all signs and advertisements must meet with the approval of the Operations Project Manager before they may be posted on the premises or elsewhere on project lands. The sign plan must be submitted within 30 days of lease award.

d. The premises may be occupied and used by the lessee or duly authorized agents, sublessees, assignees, or transferees, solely for the conduct of business in connection with the providing camp store, laundromat, and boat rental services on the premises for the general public.

e. No structure or facility may be erected upon the premises, unless and until such structure has been approved in writing by the Operations Project Manager.

f. Quiet hours are enforced from 10 p.m. to 6 a.m.

g. The lessee will obtain from a reputable insurance company, liability insurance that provides an amount not less than that which is prudent, reasonable and consistent with sound business practices or a minimum Combined Single Limit of $1,000,000, whichever is greater, for any number of person or claims arising from any one incident with respect to bodily injuries or death resulting therefrom, for damage to property suffered, or alleged to have been suffered, by any person or person resulting from the operations conducted on the leased premises.

i. The storage and use of toxic and hazardous materials on the leased premises is prohibited.

j. Lessee is responsible for maintaining the first 100’ outside of the store area in a clean and professional manner which includes minor landscaping and litter pick up. Mowing will be provided.

k. Applicants are cautioned that the foregoing relates only to the major provisions of the lease. The applicant should carefully examine all provisions of the attached lease and other documents attached hereto and identified herein.

11. PLANS REQUIRED OF APPLICANTS.

a. Proposed services to be offered.

b. Proposed schedule and hours of operation and the earliest date services can begin.

12. ARRANGEMENTS FOR INSPECTION. Arrangements for inspection may be made with Park Ranger Brandan Crabill, Tioga-Hammond & Cowanesque Lakes, U.S. Army Corps of Engineers, 710 Ives Run Lane, Tioga, Pennsylvania 16946, Telephone: (570) 835-0113.

13. START OF OPERATIONS. It is the desire of the Corps of Engineers to have all facilities and services available to the public for the 2025 camping season which begins on 1 May. The lessee shall have the facilities and services available to the general public by the times stated in 14 below. The Operations Project Manager may agree in writing to an extension of time for providing the facilities and services. Additionally, the services provided during the lease year may be altered whenever, in his/her opinion, the public demand does not reach the anticipated level at the time stated, or when a delay in providing the facilities and services is beyond the control of the Lessee.

14. SCHEDULE OF OPERATIONS. The Camp Store shall be open for business for the public five to seven days a week (must contain Friday-Sunday) between the Thursday prior to Memorial Day up to and including Labor Day. The Camp Store must be open for a minimum of six (6) hours for a scheduled day. The hours of operation for Boat Rental are negotiable between the lessee and the Operations Project Manager Laundromat shall be open for the entire camping season, which is currently May 1 – October 31. The applicant shall state in the application the proposed hours of operation. The lessee has the right to open all concessions for business at such other dates and times as they deem necessary, if such openings are compatible with opening and closure of the Ives Run Recreation Area and the availability of provided utilities. Deviations from the above schedule must receive prior written approval from the Operations Project Manager. Earlier availability will be given stronger consideration.

15. FACILITIES AND SERVICES.

a. Camp Store - Camp Store building. The scope of services and prices for all services provided will be left up to the lessee but will remain subject to the approval of the Operations Project Manager Floor plan of the Camp Store is attached as Exhibit “E”.

b. Boat Rentals - The lessee shall have the option to provide up to ten (10) kayaks. All watercrafts must meet Title 36 Rules and Regulations and comply with the provisions of State Boating Laws and the Federal Boat Safety Act of 1971 (P.L. 92-75), as amended (4 U.S.C. 1451 et seq), regarding rental of boats and motors. All watercrafts must be equipped with flotation chambers to prevent sinking, and a U.S. Coast Guard approved life preserver per passenger. All watercrafts shall be identified in accordance with rules established by the Pennsylvania Fish and Boat Commission, Chapter III, Boat Liveries of 58 Pennsylvania Code III. The lessee will be permitted to rent other types of watercrafts upon approval of the Operations Project Manager. The lessee may store and rent watercraft from the Camp Store or may use the approved location (see exhibit C) for vessel storage/ launching.

c. Laundromat - The lessee shall provide a minimum of two coin-operated washers and two coin-operated dryers for use by the camping public at the Ives Run Campground. Lessee is responsible for maintaining the laundry area to a clean and professional appearance with regular cleanings.

16. SELECTION CRITERIA. Applications will be evaluated in accordance with the following criteria, listed in descending order of importance.

a. Understanding of Service and Soundness of Approach. This is the most important evaluation criteria and includes scope of service, work control methods, and interaction between organizational elements.

b. Quality Control. This criterion will measure the applicant’s plan for sustained quality of service and organization.

c. Organization and Staffing. This criterion will measure the applicant’s organizational structure, inspection system, and maintenance and safety plans.

d. Experience. This criterion measures the applicant’s past experience in the operation of a retail store concession or any similar type of business.

e. Financial Capability. This criterion will require the applicant to include detailed financial information such as a financial management plan, financial statements, financing plans, and projected cash flows and operating costs for the concession.

SECTION II Application No. DACW-31-R-25-0423

SUBMISSION INSTRUCTIONS

1. SUBMISSION. Sealed, written Applications should be submitted to:

ATTN: CENAB-REC (5th Floor)

2 Hopkins Plaza

Baltimore, Maryland 21201

a. Packages and/or envelopes containing the Application should be marked with Application No. DACW-31-R-25-0423.

b. The Application with Plans shall be submitted in an ORIGINAL AND THREE (3) MACHINE REPRODUCED COPIES.

c. A table of contents shall be provided for each section of the application. Key paragraphs and all pages are to be identified. Applicants are advised to respond in the sequence and nomenclature of this solicitation.

d. Applications submitted in response to this notice will not be returned.

2. DUE DATE. Applications will not be accepted after 9:00 A.M., May 1, 2025. Modifications of applications may be made in sealed envelopes, as for original application, up to that time.

3. REJECTION OF APPLICATION.

a. The right is reserved, as the interests of the Government may require, to reject at time any and all applications, to waive any informality in applications received, and to accept or reject any items of any applications unless such application is qualified by specific limitation.

b. The Government may reject any or all applications if such action is in the public interest and/or waive informalities and minor irregularities in offers received.

c. The Government reserves the right to conduct written or oral discussions with all responsible applicants who submit proposal within the competitive range.

d. A written award or acceptance of application mailed or otherwise furnished to the successful applicant within the time for acceptance specified in the application shall result in a binding contract without further action by either party. Before the application’s specified expiration time, the Government may accept an application whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Negotiations conducted after receipt of an application do not constitute a rejection or counteroffer by the Government.

e. The Government may determine that an application is unacceptable if the prices proposed are materially unbalanced between line items or subline items. An application is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the application will result in the lowest overall cost to the Government, even though it may be the low evaluated application, or it is so unbalanced as to be tantamount to allowing an advance payment.

4. DEFAULT. In the event that the successful applicant fails to enter into a lease within ten (10) days after receipt of Government notification that this application has been accepted and receipt of a draft lease for execution, or in the event that the successful applicant fails to otherwise comply with the terms of this Notice, the Government may declare the applicant in default.

5. ADDITIONAL INFORMATION. Any additional information may be obtained from the U.S. Army Corps of Engineers, Real Estate Division, Ms. Cheryl Janiszewski at cheryl.l.janiszewski@usace.army.mil or at 443-682-2109.

6. AWARD OF LEASE. A lease will be awarded to the applicant who provides the best overall value to the Government as to the most favorable in terms of apparent ability to operate the facility efficiently and effectively. The Government reserves the right not to award a lease under this Notice.

7. DEPOSIT. Applicants will submit a refundable application deposit of $100.00 payable to “USAED, Baltimore District” by certified check, money order, or bank draft. The amount will apply to initial rental for the successful applicant. Deposit checks will be returned to unsuccessful applicants.

SECTION III Application No. DACW-31-R-25-0423

APPLICATION INFORMATION

1. CONTENTS OF PROPOSAL. The following information must be provided to assist the Government in selecting the successful lease applicant:

a. GENERAL INFORMATION. Provide name, address, and telephone number of the applicant and, if applicable, the name, address, and telephone number of a representative authorized to act on behalf of the applicant during the term of the lease.

b. EXPERIENCE AND BACKGROUND (Note: All Personal Identifiable Information (PII) will be held in confidence).

(1) List any/all previous business endeavors with a description of the business operations and status.

(2) Provide a description of any management qualifications, experience and safety record. An applicant must have at least two (2) years of experience in operating a concession or any similar type of operation involving providing public services.

(3) Provide third party personal and business references.

(4) If applicant is a corporation it must provide:

(5) If applicant is a sole proprietor, he/she must provide Social Security number, date of birth, and current address.

c. FINANCIAL CAPABILITY (Note: All financial data will be held in confidence).

(1) If applicant is a corporation or limited partnership it must provide a current financial statement prepared by an independent Certified Public Accountant or by an independent licensed public accountant.

(2) If applicant is an individual or partnership, he/she/they must provide a complete and current personal financial statement.

(3) Except for Governmental agencies, provide the names, addresses, and telephone numbers of at least one commercial or institutional credit references from which the applicant has previously obtained financing. Attach a letter authorizing each credit reference to respond to inquiries from the Government.

d. PLAN OF OPERATION AND SERVICE.

(1) Provide a two-year plan for operation and service of the leased premises. This shall include a narrative discussion as well as a proposed budget showing goals and objectives for each year, including projected cash flow, estimated cost of operation, detailed plans of financing (including identity of proposed lenders) and profit objectives.

(2) Discuss the scope and type of service that will be provided.

(3) Identify work control methods that will be instituted in the operation of the facility.

(4) Discuss scheduling and hours of operation.

e. PLAN OF ORGANIZATION AND STAFFING.

(1) Provide a plan of organization and staffing of the facility that includes organizational structure and manpower requirements to operate and how they will interact.

(2) Identify key positions and their duties and responsibilities as they relate to the business.

(3) If available, provide qualifications, capabilities and experience of key personnel who will be employed at the facility.

f. PLAN OF QUALITY CONTROL.

(1) Provide a discussion and plan as to how the organization will function to maintain quality of service and products offered to the public. This shall include how quality will be documented and enforced throughout the operation.

(2) Provide a system of inspection and how it will be maintained and scheduled.

(3) Provide methods for processing and resolving deficiencies found and complaints from the public.

(4) Provide what type of maintenance and safety program will be implemented.

2. APPLICANT RESPONSIBILITY. It is the responsibility of the applicant to make sure that all lease provisions are understood, and the conditions of the premises proposed for lease are known.

3. ASSURANCES REQUIRED. By submittal of an application, the applicant agrees to provide non-discrimination and Civil Rights assurances, if applicable.

4. BACKGROUND AND CREDIT CHECK. The information provided by the applicant may be used by the Corps to conduct a comprehensive background and credit check.

5. QUESTIONS REGARDING SOLICITATION. All questions may be directed to the U.S. Army Corps of Engineers, Baltimore District, Real Estate Division, to Ms. Cheryl Janiszewski at cheryl.l.janiszewski@usace.army.mil or at 443-682-2109.