Quote Request Document_38346.pdf

November 17, 2022

Interested Firms

Re: Quote Request, 38346 — Water Quality Sondes, Sensors (probes) and Accessories

The St. Johns River Water Management District (District) desires to purchase water quality sondes, sensors (probes) and accessories to support the District’s continuous water quality monitoring.

Please review Exhibit 1 – Background/Information for Quote Request and Exhibit 2 – Unit Price List, which includes all items the District desires to purchase.

Minimum Qualification:

Respondents must meet the minimum qualifications below and all supporting documentation must be submitted with the response to this quotation request

1. Proof of firm’s ability to do business in the state of Florida.

(Respondent-documentation must be provided with quote response.)

If you are interested in submitting a quote, email Exhibit 2 – Unit Price List, in PDF format, after 8:00 a.m.

and before 2:00 p.m. on December 29, 2022. Do not email the quote prior to or after this timeframe. It is preferred that all quotes be submitted as an attachment to an email addressed to Christina Holloway-Williams at chollowa@sjrwmd.com. Please reference quote number 38346 in subject line on any and all emailed correspondence.

If you need assistance or have any questions about submitting your quote, please email or call Christina Holloway-Williams at chollowa@sjrwmd.com or 386-329-4843, respectively. Between the release of this quote request and the posting of the notice of intended decision, Respondents to this quote request or persons acting on their behalf may not contact any employee or officer of the District concerning any aspect of this solicitation, except the procurement employee listed above. Violation of this provision is grounds for rejecting a response.

A copy of the package is also available in Microsoft Word® form to assist you with your submittal.

The District anticipates issuing a Blanket Purchase Order to the respondent who provides the lowest total cost of the items listed in Exhibit 2 – Unit Price List. The District will order the equipment on an as-needed basis and makes no guarantee of the amount to be purchased.

mailto:chollowa@sjrwmd.com mailto:chollowa@sjrwmd.com

INFQ 38346

The District is a political subdivision of the state of Florida, whose boundaries cover all or portions of 18 counties, and is tax exempt (Tax ID No. 85-8012643710C-3; expires March 31, 2023). Respondent shall provide an estimate of all applicable taxes and fees in its quote, including a list of taxes and fees that fall under the District’s exemption.

1. Opening of Quotes

1. The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed quotes from inspection and copying until such time as the District provides notice of an intended decision pursuant to §120.57(3)(a), Fla. Stat., or until 30 days after opening of quotes, whichever is earlier. This exemption is not waived by the public opening of quotes.

2. Unless otherwise exempt, Respondent’s quote is a public record that is subject to disclosure upon expiration of the above exemption. If any information submitted with the Quote is a trade secret as defined in §812.081, Fla. Stat., and exempt from disclosure pursuant to §815.04, Fla. Stat., Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its submittal and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a submittal for excessive or unwarranted assertion of trade secret confidentiality and return the submittal to Respondent.

3. Respondents shall bear all costs associated with preparing and submitting responses to this Quote Request. The District will, in no way, be responsible for these costs, regardless of the conduct or outcome.

2. Inquiries and Addenda

1. District staff are not authorized to orally interpret the meaning of the Quote Request package, or correct any apparent ambiguity, inconsistency, or error therein. In order to be binding upon the District, the interpretation or correction must be given by the Procurement Specialist and must be in writing. The Procurement Specialist may orally explain the District’s procedures and assist Respondents in referring to any applicable provision in the Quote Request documents, but the Respondent is ultimately responsible for submitting the quote in the appropriate form and in accordance with written procedures.

2. Every request for a written interpretation or correction must be received at least nine days prior to opening of quotes in order to be considered. Requests must be submitted by email to chollowa@sjrwmd.com-. Interpretations, corrections, and supplemental instructions will be communicated by written addenda to this solicitation. posted by Onvia DemandStar to all prospective Respondents (at the respective addresses furnished for such purposes) not later than five days prior to the date fixed for the Quote Request opening.

3. Submission of a quote constitutes acknowledgment of receipt of all addenda. Quotes will be construed as though all addenda had been received. Failure of the Respondent to receive any addenda does not relieve Respondent from any and all obligations under the quote, as submitted. All addenda become part of the Agreement.

3. Award Procedures

1. Section 286.0113, Fla. Stat., exempts from being open to the public, any portion of a meeting at which:

(1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent makes an oral presentation as part of a competitive solicitation; (3) a Respondent answers questions as part of a competitive solicitation; or (4) negotiation strategies are discussed. Also, recordings of, and any records presented at, the exempt meeting are exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision or until 30 days after opening the Quotes or final replies, whichever occurs earlier. A complete recording shall be made of any portion of an exempt meeting. No portion of the exempt meeting may be held off the record.

2. Pursuant to §286.0113 Fla. Stat., if the District rejects all quotes and concurrently provides notice of its intent to reissue the competitive solicitation, the recording and any records presented at any exempt meeting shall remain exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all quotes.

3. The District will examine the quotes to determine completeness. Obvious mismatches with regard to technical or commercial requirements will be rejected at this time.

4. If two or more quotes are equal in all respects, the Agreement will be awarded as follows: (1) to the Respondent that certifies compliance with §287.087, Fla. Stat., via the Drug-Free Workplace Form; or

(2) by lot.

5. In the event the Successful Respondent(s) fail to enter into the Agreement or the Agreement with said Respondent is terminated within 90 days of the effective date, the District reserves the right to negotiate with the other respondents in ranked order, if available, and award an Agreement.

6. All Respondents will be notified of the District's intent to award or decision to award the Agreement.

For the purpose of filing a protest under §120.57(3), Fla. Stat., the time period will commence as provided in “Notices and Services Thereof.”

4. Disqualification of Respondents

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the Quote:

b. Contacting a District employee or officer other than Christina Holloway-Williams, the procurement specialist assigned to this solicitation action, about any aspect of this Quote Request before the notice of intended decision is posted.

c. Submission of more than one quote response for the same subject matter by an individual, firm, partnership, or corporation under the same or different names;

d. Evidence of collusion among Respondents;

e. Submission of materially false information with the Quote;

f. Information gained through checking of references or other sources which indicates that Respondent may not successfully perform the Work;

g. Respondent is failing to adequately perform on any existing contract with the District;

h. Respondent has defaulted on a previous contract with the District;

i. The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the

District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified;

j. Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

5. Rejection of Quote

1. Quotes must be emailed to the specified location and received during the time specified on page 1 in order to be considered timely. Untimely quotes will not be considered. Quotes will be considered irregular and may be rejected if they show material omissions, alterations of form, additions not called for, conditions, limitations, unauthorized alternate quotes, or other material irregularities. The District may consider incomplete any quote not prepared and submitted in accordance with the provisions specified herein, and reserves the right to waive any minor deviations or irregularities in an otherwise valid Quote.

2. The District also reserves the right to reject any and all quotes when it determines, in its sole judgment and discretion that, it is not in its best interest to award the agreement.

http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=%22open%20government%22&URL=0100-0199/0119/Sections/0119.07.html

6. Notices and Services Thereof

1. The District will publish notice of specifications and criteria, including addenda, intended agency decisions, or other matters pertinent to this solicitation on Onvia DemandStar at DemandStar.com.

Onvia DemandStar may also be accessed through the District’s website at sjrwmd.com. In addition, the District will post notices of intended agency decisions at the District’s headquarters, 4049 Reid Street, Palatka, Florida, Administration Building, Procurement Bulletin Board, on the date the publication is posted on Onvia DemandStar.

2. Notices that are posted on Onvia DemandStar are deemed received at 8:00 a.m. on the next business day following the date posted. Notices that are posted at the District’s Procurement Bulletin Board are deemed received at 8:00 a.m. on the next business day following the date of posting. Notices will be posted for a minimum of 72 hours following the time at which they are deemed received. The time period for filing a Notice of Protest pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin.

Code, commences at the time notices are deemed received.

3. As a courtesy to Respondents, the District may send copies of the notices of intended agency decisions via email or facsimile to the address or phone number provided by Respondent. These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

7. Protest Procedures

1. Pursuant to§120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by the procurement methodology described herein, or the specifications or criteria, including addenda, must file a Notice of Protest within 72 hours after receipt of the solicitation documents or addenda.

2. Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by a District decision or intended decision to award a contract, or to reject all bids, proposals, or qualifications, must file a Notice of Protest within 72 hours after receipt of the decision or intended decision. Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.004, Fla. Admin. Code, the protester must also file with the District Clerk a Formal Written Protest within ten days after the date the Notice of Protest is filed with the District. The Formal Written Protest must state with particularity the facts and law upon which the protest is based. Pursuant to §287.042(2)(c), Fla. Stat., any person who files an action protesting the decision or intended decision must post with the District Clerk at the time of filing the formal written protest a bond, cashier’s check, or money order made payable to the St. Johns River Water Management District in an amount equal to one percent (1%) of the estimated contract amount.

3. No additional time will be added for mailing. All filings must comply with Rule 28-106.104, Fla.

Admin. Code, and must be addressed to and received by the District Clerk at the District Headquarters in Palatka, Florida within the prescribed time periods. The District will not accept as filed any electronically transmitted facsimile pleadings, petitions, Notice of Protest or other documents. Failure to file a protest within the time prescribed in §120.57(3), Fla. Stat., or failure to post the bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under chapter 120, Fla. Stat. Mediation under §120.573, Fla. Stat., is not available.

RESPONSES

The District invites interested parties that meet the minimum qualifications contained herein to submit quotes regarding their products and related offerings.

Exhibit 1 – Background/Information Exhibit 2 – Unit Price List

EXHIBIT 1 — BACKGROUND/INFORMATION

WATER QUALITY MONITORING SUPPLIES AND EQUIPMENT

Water quality sondes, sensors (probes) and accessories are needed to support the District’s continuous water quality monitoring and ambient water quality monitoring. YSI (EXO) products have been integrated into the Bureau of Water Resource Information’s monitoring program and have proven to be reliable and an asset to the program.

The District anticipates issuing a Blanket Purchase Order to the supplier who provides the lowest total cost of the items in Exhibit 2 – Unit Price List. The District will order the equipment on an as needed basis and makes no guarantee of the amount to be purchased. The Unit Prices provided will be firm through September 30, 2023.

Please provide the unit price for each item listed in Exhibit 2 - Unit Price List. Part numbers are provided for informational purposes only. We understand suppliers may not all use the same part numbers. The description of the items is also in the Unit Price List

EXHIBIT 2 –- UNIT PRICE LIST

Please enter the Unit Price for each item. Total the prices for all items at the end of the list in the area designated

“TOTAL COST OF ALL ITEMS’.

Part Number Description Unit Price 599090 EXO Central anti-fouling wiper 599100-01 EXO Optical Dissolved Oxygen smart sensor 599101-01 EXO Turbidity smart sensor 599102-01 EXO Total Algae smart sensor (dual-channel for Chlorophyll and Blue-green algae phycocyanin)

599103-01 EXO Total Algae smart sensor (dual-channel for Chlorophyll and Blue-green algae phycoerythrin)

599104-01 EXO fDOM smart sensor 599110 DO Sensor Cap replacement kit 599470 EXO conductivity/temperature sensor cleaning brush 599595 EXO Saltwater anode kit (installs in sensor port) 599668 Locking nut and retaining ring kit, EXO sensor 599669 Locking nut and retaining ring kit, EXO central wiper 599673 EXO Wiper brush assembly kit 599676 EXO Wiper brush guards (2) 599701 EXO pH smart sensor, guarded 599702 EXO pH smart sensor, unguarded 599705 EXO pH/ORP smart sensor, guarded 599706 EXO pH/ORP smart sensor, unguarded 599709 EXO Nitrate sensor, guarded, Ti

- For freshwater use only, 3-month warranty

- Measures NO3

- Depths not to exceed 17 meters (55 ft) or 25 psi 599710 EXO Ammonium sensor, guarded, Ti

- For freshwater use only, 3-month warranty

- Measures NH4

- Depths not to exceed 17 meters (55 ft) or 25 psi 599711 EXO Chloride sensor, guarded, Ti

- For freshwater use only, 3-month warranty

- Measures Cl-

- Depths not to exceed 17 meters (55 ft) or 25 psi 599743-01 EXO Nitrate sensor replacement module, guarded

- For freshwater use only, 3-month warranty 599744-01 EXO Ammonium sensor replacement module, guarded

- For freshwater use only, 3-month warranty 599745-01 EXO Chloride sensor replacement module, guarded

- For freshwater use only, 3-month warranty 599795-01 EXO pH sensor replacement module, guarded 599795-02 EXO pH sensor replacement module, unguarded 599797-01 EXO pH/ORP sensor replacement module, guarded 599797-02 EXO pH/ORP sensor replacement module, unguarded 599827 Better conductivity measurements for the EXO2 platform in long-term applications.

Part Number Description Unit Price 599831 This spacing kit for the EXO Wiped (C/T) Sensor guarantees consistent cleaning of the (C/T) channel, preventing the accumulation of

599870-01 EXO Conductivity/Temperature smart sensor 599008-x Flying lead cables in 10-, 15-, or 33-meter lengths. Use to connect to DCP.

599040-x Field cables in 2-, 4-, 10-, 15-, and 33-meter lengths 599057 EXO1 Sensor Guard, replacement tube 599065 EXO1 Sensor Guard, replacement bottom plate 599210-x Flying lead vented cables in 4-, 10-, 15-, and 33-meter lengths. Use to connect vented sonde to DCP.

599354 EXO2 / EXO3 Sensor Guard, replacement bottom plate 599501 EXO1 Sonde; 0, 10, or 100-meter depth 599502 EXO2 Sonde; 0, 10, or 100-meter depth 599681 EXO2 / EXO3 O-ring kit (includes lubricant) 599786 Calibration/storage cup for EXO1 sonde 599810 EXO USB-SOA signal output adapter 599820 The EXO DCP Signal Output Adapter 2.0, designed with and engineered for compatibility with the EXO sonde platform. Simply configure a sonde with this adapter and the instrument is then compatible with data loggers and telemetry systems, or PCs and tablets with USB connectivity. Converts the proprietary signal from an EXO Sonde into either SDI-12 or RS-232. Learn more on YSI.com.

599825 The EXO Modbus Signal Output Adapter, designed with and engineered for compatibility with the EXO sonde platform. Simply configure a sonde with this adapter and the instrument is then compatible with industrial SCADA systems, or PCs and tablets with USB connectivity.

Converts the proprietary signal from an EXO Sonde into a Modbus protocol over RS-232 or RS-485. Learn more on YSI.com

599960 Enhanced EXO Handheld Display, designed and engineered as a dedicated interface to EXO sondes.

599663 Protective Anti-Fouling Sleeves: Slip-on plastic sleeves for EXO sensors, central wiper and sonde body for easy cleanup of accumulated biofilm.

599867 Anti-fouling copper screen for conductivity/temperature sensor (2) 616189 Copper tape for water quality sondes and sensors provides biofouling protection and extends deployments.

616290 Anti-fouling nanopolymer coating that inhibits biofouling attachment on conductivity-temperature probes and other sensors and water quality instruments. 100 mL bottle.

599080 EXO1 Flow cell 599201 EXO2 / EXO3 Flow cell

TOTAL COST OF ALL ITEMS

Please provide name, telephone number, and email of individual to be contacted regarding quote.

Name:

Company:

Telephone Number:

Email: