Quick Quote QQ 128893.pdf

QQ128893

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF CONSERVATION AND RECREATION (DCR)

600 East Main Street, Richmond, VA 23219

Quick Quote 128893

SMALL BUSINESS PRIORITY SET ASIDE

Issue Date: September 23, 2026

Title: Furnish and Installation of Nine-Foot Commercial Snowplow

Commodity Code: 76561 – Snowplows and/or Snow Wings, Vehicle Mounted

92970 – Snowplow and Blower Maintenance and Repair

Bids Due: September 29, 2026, 2:00PM local time

Vendor Location must be within 50 Miles: Pocohontas State Park 10301 State Park Road Pocohontas Trail Chesterfield, VA 23832

All Inquiries for Information Should Be Directed To: Courtnay Pollard-Macklin, Procurement Officer at courtnay.pollard-macklin@dcr.virginia.gov. All questions must be received via email by 9:00AM September 28, 2026.

All questions must be in writing and will be answered in writing, by email or addendum.

Electronic Bid Submissions ONLY will be accepted for this solicitation. Complete instructions for bid submission can be found within this document. Bids submitted via fax, email or mailed in WILL NOT be accepted.

PURPOSE: The purpose and intent of this Quick Quote is to obtain a fixed price bid for furnishing & installation of Nine-foot commercial snowplow including all necessary controls and hardware. To be installed on a 2019 Ford F-450 Dump Truck.

1) SCOPE OF WORK:

a) General Requirements:

i) All specifications/cut sheets of equipment and warranty terms must be included with bid documents. Failure to provide specifications maybe be grounds for declaring the bid as nonresponsive. Approval of specifications and products is the sole responsibility of the agency.

ii) Submit all required documents.

(1) Vendor Data Sheet

(2) Copy of applicable license/certification(s)

(3) Addendums (if any)

(4) Unit specifications / cut sheets

iii) Contractor shall coordinate work schedules with the park management prior to beginning work to ensure no user conflict. Work must be completed within two weeks after receipt of agency purchase order. Work must be conducted between the hours of 8:00AM and 5:00PM, Monday through Friday, except for State & Federal Holidays.

iv) The Contractor shall remove motor and necessary component/equipment. The old motor must be returned to the pallet.

v) The Contractor shall furnish and install and render operational one (1), new four-stroke, 25” shaft 115 hp outboard motor (preferably Yamaha F115XB; with new throttle cable, fuel/water separator filter assembly, main wire harness), new remote control assembly, new hydraulic steering, and new tachometer and speedometer gauges on 21’ Carolina Skiff with center console.

vi) Contractor shall be responsible for repairing any damage which occurs during the removal, discard or construction process and from any negligence which occurs to buildings, structures, and state or personal property. Contractor will correct all damages by cleaning, repairing or replacing as acceptable to the park point of contact.

vii) The Contractor shall perform a full system start up and review of the installation with

Park Staff, including an overview of the operation and maintenance.

viii) The Contractor shall provide owner’s manuals for each piece of equipment installed during the project.

ix) The Contractor shall provide unit and warranty information with their bid submission.

Unit must carry a minimum of (2) year warranty on equipment and parts and a one (1) year warranty on labor. Warranty information shall be included with the bid.

x) The contractor shall provide the business name, contact name, phone number and address of an authorized service repair vendor that will honor all warranty work and repairs on the product bid in this program in the same day or minimum 24-hour response time (including weekends). Bidders may be requested to provide sub-contractors’ names in the event that the bidding company is more than one hour from the installation location.

b) Contractor Requirements:

i) The Contractor shall furnish all materials, labor, equipment, tools, necessary to complete all work listed and English-speaking site supervisor while on project site.

ii) It is the Contractor’s responsibility to verify any information, measurements and obtain any clarifications prior to submitting the bid response. The Department of Conservation and Recreation (DCR) is not liable for any errors or misinterpretations made by the Contractor in response to this solicitation.

iii) The Contractor shall obtain, possess, maintain, and comply with all applicable local, state, federal requirements such as licensing, permits, codes, laws, regulations, standards, specifications, and guidelines for providing services as identified.

iv) Contractor is responsible for maintaining all necessary insurance and licenses as required and providing documentation before work can begin. All contractor personnel shall be fully qualified, licensed and trained.

v) Contractor shall be legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all work included in the scope of the contract.

vi) Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia.

vii) All materials must be new, unused and in good condition.

viii) The Contractor shall be responsible for removal and legal disposal of all equipment and debris as a result of these deliveries. The Contractor shall be responsible for removing all discarded or unused material, trash, and debris off the park’s premises.

ix) No portion of this work shall be sublet to subcontractors without first securing written consent of the DCR.

2) BID INSTRUCTIONS:

A. ELECTRONIC BID Submissions ONLY will be accepted for this solicitation. See Electronic Bid instructions attachment or contact eVA Customer Care at 1-866-289-7367 or eVACustomerCare@DGS.Virginia.gov for assistance prior to the closing date and time.

The awarded vendor shall provide a valid Certificate of Insurance (COI) prior to work beginning on any state owned or controlled property. Vendors that fail to provide a COI that meets the Commonwealth’s requirements as outlined in the Agency Procurement and Surplus Property Manual (APSPM) and Vendor’s Manual will not be allowed to commence work.

Please include with your bid the following items to be considered a complete bid package:

• Vendor Data Sheet (Attachment A)

• Copy of applicable license/certification(s)

• Addendums (if any)

Questions related to how to complete the required attachments should be directed to the Contracting Officer via email courtnay.pollard-macklin@dcr.virginia.gov, no later than two (2) days prior to the close of bidding to ensure that answers can be returned.

It is the responsibility of the bidder to ensure that his/her bid is submitted electronically prior to the time set for receipt of bids. Bids received after the time designated for receipt of bids will not be considered.

3) GENERAL TERMS AND CONDITIONS: See additional attachment entitled “General Terms and Conditions.”

4) SPECIAL TERMS AND CONDITIONS: See additional attachment entitled “Special Terms and Conditions.”

ATTACHMENT A

Vendor Data Sheet

Note: The following information is required as part of your response to this solicitation.

Failure to complete and provide this sheet may result in finding your bid nonresponsive.

1. Qualification: The vendor must have the capability and capacity in all respects to satisfy fully all of the contractual requirements.

2. Vendor’s Legal Business Name: ______________________________________________________

3. Vendor’s Primary Contact:

Name: Phone:

Title: Email:

4. Years in Business: Indicate the length of time you have been in business providing this type of good or service:

Years Months

5. Vendor Information: eVA Vendor ID: ______________________SBSD Cert # ______________________

Virginia Contractor License # _______________________, Class ______& Specialty _______________

6. Indicate below a listing of at least three (3) recent accounts, either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods. Include the length of service and the name, address and telephone number of the point of contact.

Company: Contact:

Phone: ( ) Fax: ( )

Project:

Dates of Service: $ Value:

Company: Contact:

Phone: ( ) Fax: ( )

Project:

Dates of Service: $ Value:

Company: Contact:

Phone: ( ) Fax: ( )

Project:

Dates of Service: $ Value:

ATTACHMENT B

Electronic Submission Instructions

BID SUBMISSION REQUIREMENTS: Electronic bid submission only will be accepted. Bids submitted via fax or mailed in WILL NOT be accepted. Bids will be received until the closing date and time provided in the solicitation. Any bid received after the closing date and time specified in the solicitation will not be considered.

Prior to the due date, Bidders should:

Check the status of the solicitation in eVA at www.eva.virginia.gov by clicking on the Business Opportunities and then Virginia Business Opportunities (VBO) for any updates, changes, amendments, cancellations, etc.

Check the “Reminders” section in VBO for all attachments and documents to be completed and submitted;

and Complete all attachments, amendments, exhibits, product information, etc. and attach electronically to the Bidder’s electronic submission.

Bidders are solely responsible for reviewing, complying, and returning a complete and responsive bid. Failure to submit any of the required information may result in the bid being declared non-responsive. Changes to the solicitations forms or formats are prohibited except where clearly instructed and permitted.

Bid Submission: Electronic bid submission shall include all required documents attached. Bidder must be registered in eVA in order to submit an electronic bid. Bidders must submit one (1) complete copy of the bid and attachments.

The following are instructions for submitting an electronic bid:

a. Go to eva.virginia.gov

b. Click on “I sell to Virginia”

c. Click on “eVA Supplier Training”; and

d. Click on “Viewing and Responding to Solicitations Video”

e. Be sure to complete both the Response Information tab and the Item tab including price.

If a bidder needs assistance submitting an electronic response, the Bidder must contact eVA Customer Care at 866-289-7367 or email eVACustomerCare@dgs.virginia.gov