Questions _ Responses _ Employee Clinic RFP.pdf

Questions and responses for RFP 2026-01 Employee Health Clinic Services

Will the clinic also serve employees dependents on the health plan? No

What level of detail are you looking for on policies and procedures? A very in depth level for a clear understanding.

Could you provide the dimensions of the current space available as well as any equipment that will remain in the clinic? Approximately 30x60

Did you mean to put “Number of years in construction business” on contractor registration form? No

Did you mean to put “Walker County Government prefers to accept proposals from vendors with three (3) years’ construction experience” on the Contractor Registration form? No

What is your annual pharmacy spend? $527,142.00

Will this clinic need to provide annual firefighter and POST (Police Officer) physicals? Yes

Are you expecting the clinic to have children’s vaccines? No

Do you have any historical visit volumes for 2025 in the clinic? 748

What is your current staffing model for the clinic? 1 physicians & CMA’s - Walk in clinic style

Does WCG currently have an EHR system that the awardee should use or does the awardee need to implement a new system? No and TBD

Are there any specific procurement guidelines for medical equipment, technology, and furnishings that the awardee must abide by? Yes

Is it expected that controlled substances will be prescribed from the clinic? No

Are there expectations that medication dispensing is one-off? No

Is it expected that an x-ray machine will be available at the clinic for patients that test positive for TB or for acute injuries? No

Does Walker County’s coverage include spouses and dependents, or employees only? Our coverage includes employees + dependents. Spouses can be added if their employer does not offer coverage.

Do you have an estimated user count for the EHR system? We anticipate approximately 6–8 users for the EHR system.

When does Walker County anticipate notifying the awarded vendor?

Anticipating February or March BOC Meeting

Who is Walker County’s employee benefits broker? MSI

Is the broker part of the RFP and selection process? If yes, what is their role?

No

Would Walker County consider opening the health center to all employees/families, or only those full time employees? Only employees o Doing so would improve ROI related to a 40 hour a week provider as requested

Please provide demographic information (avg. age, male-to-female ratio, and any prominent subcultures/workgroups). 35% female

What other languages are spoken by Walker County staff besides English?

Possibly spanish

What is the current budget for health center operations? $160,000.00

Does Walker County offer a wellness program? No.

If yes, who currently manages the wellness program (health center vs. separate vendor)?

Is the intention for the new vendor to take over management of the wellness program? Yes

Please provide the wellness program requirements, incentives, and eligible participant pool (employee only vs. employee + spouse). Employee only

How many participants completed the wellness program requirements last year (completion rate)? 0

Please provide the number of members who completed a biometric screening in the past year. 0

Are biometric screenings completed:

● In the health center

● At mass screening events

● A combination of both?

In the past, these have been done at a mass screening event at our Civic Center, but they have not been performed in the last 2 years.

If mass screening events are used, how many occur per year? Currently none.

Historically one.

Are there additional wellness components Walker County is interested in (incentive strategy, engagement support, etc.)? Yes

Is Walker County interested in a wellness portal / culture engagement platform (challenges, activities, etc.)? Yes

Is Walker County interested in health coaching as part of the wellness program?

Yes

Is Walker County interested in services not currently offered (e.g., physical therapy, behavioral health, wellness programming, care coordination, etc.)? Yes

Is Walker County interested in staffing an onsite or virtual physical therapist?

No

Is Walker County interested in staffing an onsite or virtual health coach? Yes

Is Walker County interested in staffing an onsite or virtual behavioral health clinician? No

Are there services Walker County wants that are not currently provided (per the RFP/source document sections)? No

Please provide annual utilization and spend (if available) for services of interest, including:

● DOT physicals N/A

● Return-to-work exams Handled by workers compensation

● Fit-for-work exams (pre-employment, post-accident, or both) 28 (January 1, 2025 - December 31, 2025)

● Drug screens 374 (January 1, 2025 - December 31, 2025)

● Injury treatment N/A

● Other (please specify)

For drug screens, how many panels are used, and are they rapid or lab-based?

17 panels, both rapid and lab-based

Is Walker County on a self-funded Workers’ Compensation plan? No ACCG

Who is Walker County’s Workers’ Comp TPA? ACCG

What are Walker County’s primary goals, gaps, and opportunities related to occupational health services?

● Goals

○ Improve employee access to timely, affordable healthcare

○ Reduce absenteeism and lost productivity due to untreated health issues

● Gaps

○ Limited access to primary care during normal working hours

○ Delays in care leading to worsened health outcomes

○ Lack of centralization wellness and preventive health resources

● Opportunities

○ On-site or near-site clinic offering primary and preventive care

○ Reduced ER visits and avoidable urgent care claims

○ Integration with wellness programs (screenings, flu shots, health coaching)