Questions for DC Flooring RFQ_Response.docx

1. Will Infectious control requirements be required? If so, how will they be paid for? Yes, this is a Veterans Hospital and standard infection prevention and control measures must be followed. These procedures are documented on the Hospital Facility ICRA form.

2. What is the minimum order size? The minimum is estimated to be the 120,000 sq ft. requirement specified for the first year.

3. Item number 0002 Quantity abbreviation is CO does this stand for container/ If so what size? Item number 0002 refers to a container which is 4 gallons.

4. NURAZZO Tile comes in different styles. Specifically what style is required? The Bass of Design for this Tile is Nurrazzo Stone Set SS-049. Color is on site with Interior Design.

5. Is Resinour meant to be Resinous? If so, epoxy floors come in different styles and thicknesses. Please identify the style and minimum thickness. Yes, Resinour does mean Resinous. The Stonhard Resinous flooring has been fully vetted by the VA and is the basis of Design, which also meets the standards listed in the VHA Program Design Guide, Room Finishes, Door and Hardware Schedule PG 18 – 14 for each specific clinical area. Only Stonhard products will be accepted unless proposed products exceed Stonhard specifications. This also must include antifatigue, antimicrobial, and antistatic properties. Refer to attachment VHA Program Design Guide.

6. Floor leveling is often required under VCT flooring. Should this be included under demolition? Yes.

7. Is there any option for a different type of epoxy. Also is there any chance to do a work through? The Stonhard Resinous flooring has been fully vetted by the VA and is the basis of Design, which also meets the standards listed in the VHA Program Design Guide, Room Finishes, Door and Hardware Schedule PG 18 – 14 for each specific clinical area. Only Stonhard products will be accepted unless proposed products exceed Stonhard specifications. This also must include antifatigue, antimicrobial, and antistatic properties. Refer to attachment VHA Program Design Guide.

8. Line Items 0001, 1001, 2001, 3001 – Carpet Tile UOI is currently Square Foot (SF) – should it be Square Yard (SY)?-

a. 2,000 square yards of carpet tile (18,000 sq ft.).

b. 67,000 square feet of luxury vinyl floor tile planks.

c. 3,000 square yards of vinyl sheet tile (27,000 sq ft.).

d. 7,000 sq ft. of resinous epoxy flooring.

e. 1,000 sq ft. of terrazzo tile.

f. 27,840 lf. of cove base

g. 9,900 lf. of flash cove, corners and transition strips.

9. Line Items 0003, 1003, 2003, 3003 – Sheet Goods UOI is currently Square Foot (SF) – should it be Square Yard (SY)?-

a. As listed in the RFQ;

b. 2,000 square yards of carpet tile (18,000 sq ft.).

c. 67,000 square feet of luxury vinyl floor tile planks.

d. 3,000 square yards of vinyl sheet tile (27,000 sq ft.).

e. 7,000 sq ft. of resinous epoxy flooring.

f. 1,000 sq ft. of terrazzo tile.

g. 27,840 lf. of cove base

h. 9,900 lf. of flash cove, corners and transition strips

10. Line Items 0010, 1010, 2010, 3010 – Installation of Carpet Tile UOI is currently Square Foot (SF) – should it be Square Yard (SY)?

a. As listed in the RFQ;

b. 2,000 square yards of carpet tile (18,000 sq ft.).

c. 67,000 square feet of luxury vinyl floor tile planks.

d. 3,000 square yards of vinyl sheet tile (27,000 sq ft.).

e. 7,000 sq ft. of resinous epoxy flooring.

f. 1,000 sq ft. of terrazzo tile.

g. 27,840 lf. of cove base

h. 9,900 lf. of flash cove, corners and transition strips.

11. Line Items 0015, 1015, 2015, 3015 – Installation of Sheet Vinyl UOI is currently Square Foot (SF) – should it be Square Yard (SY)?-

a. As listed in the RFQ;

b. 2,000 square yards of carpet tile (18,000 sq ft.).

c. 67,000 square feet of luxury vinyl floor tile planks.

d. 3,000 square yards of vinyl sheet tile (27,000 sq ft.).

e. 7,000 sq ft. of resinous epoxy flooring.

f. 1,000 sq ft. of terrazzo tile.

g. 27,840 lf. of cove base

h. 9,900 lf. of flash cove, corners and transition strips.

12. All Adhesive Line Items – UOI is currently CO (Container) – please confirm 4-gallon or 1-gallon in Description of Supplies. The Container is 4 Gallons.

13. Can a product with a comparable or equal manufacturing process be substituted for Notice ID 36C24523Q0212 DC VA Flooring BPA RFQ?

The Tarkett carpeting, LVT, Sheet Goods, Floor Tile, and the Roppe cove base specified must match exactly. The Stonhard Resinous flooring has been fully vetted by the VA and is the basis of Design, which also meets the standards listed in the VHA Program Design Guide, Room Finishes, Door and Hardware Schedule PG 18 – 14 for each specific clinical area. Only Stonhard products will be accepted unless proposed products exceed Stonhard specifications. This also must include antifatigue, antimicrobial, and antistatic properties.

Refer to attachment VHA Program Design Guide.

14. We did want to check on one item- a product called "stonehard" which we cannot install due to manufacturer reason, but we can do a comparable product 'poly-crete' which would satisfy the basis of design. Do you anticipate that being an issue?

The Stonhard Resinous flooring has been fully vetted by the VA and is the basis of Design, which also meets the standards listed in the VHA Program Design Guide, Room Finishes, Door and Hardware Schedule PG 18 – 14 for each specific clinical area. Only Stonhard products will be accepted unless proposed products exceed Stonhard specifications. This also must include antifatigue, antimicrobial, and antistatic properties. Refer to attachment VHA Program Design Guide.

15. Wanted to determine if the quantities and their unit of measure is exact. Looks like there is a discrepancy between the sqyds and sqft. And what’s expected for the year of 120,000 total sqft. Are the quantities listed on the Item/unit price sheet the exact quantities correct, seems there is confusion on some items on sheet vinyl and carpet tile. As listed in the RFQ;

a. 2,000 square yards of carpet tile (18,000 sq ft.).

b. 67,000 square feet of luxury vinyl floor tile planks.

c. 3,000 square yards of vinyl sheet tile (27,000 sq ft.).

d. 7,000 sq ft. of resinous epoxy flooring.

e. 1,000 sq ft. of terrazzo tile.

f. 27,840 lf. of cove base

g. 9,900 lf. of flash cove, corners and transition strips.

16. Demo. We would provide demo and removal of the existing finishes of the space performing . How would the logistics be for the dumpster we would need storage on site and would be removed as needed for a new one to come in. After demo is complete, we would still need some sort of dumpster on site to throw daily trash out. Would the hospital be able to compensate this need? General demolition, removal and disposal of existing finishes are included in the requirements of the contract and the costs and logistics are the responsibility of the flooring contractor, refer to line item XXX. Extensive demolition and/or subfloor repair, refer to line item XXX.

17. The demo items on the unit item cost sheet the square footage does not add up to what is to be installed. Are we to assume demo. Throughout all new finishes? What I will do is provide a sqft. Cost to do demo. And removal to solve this issue so we are not confused. Instead of pricing each material that is installed after demo. General demolition, removal and disposal of existing finishes are included in the requirements of the contract and the costs and logistics are the responsibility of the flooring contractor, refer to line item XXX. Extensive demolition and/or subfloor repair, refer to line item XXX.

18. How will the space be cordoned off for us to do perform demo, trash removal and installation? Could you provide a drawing of the areas we need to start in first and move on to next. We have some idea of scheduling which I’ll list below based on 15,000 sqft. To be handed over. We can adjust this down if needed its preferred to have more for a production standpoint. This will get the area turned back over and allow for the hospital to move back in. The spaces will be phased, isolated and protected per required infection control and life-safety regulations and the needs of the clinical or administrative areas where flooring will be replaced. The areas to be installed will be determined and prioritized after award, with the expectation that the contractor will also be able and available for emergency flooring repair and replacement.

19. Do we need to carry protection and temporary walls for existing areas to remain open in the hospital? Vendor will be responsible for placement of plastic barriers separating work area from patient exposure to include tack mats and zippered entry, per required infection control and life-safety regulations and the needs of the clinical or administrative areas where flooring will be replaced. These procedures are documented on the Hospital Facility ICRA form.

20. You have a terrazzo which is a solid surface poured concrete style product (currently installed) then you have a Nurazzo Terrazzo tile which is soft surface flooring style sheet good. Is this what you are expecting to install after the demo. The only Terrazzo specified is a hard surface product which is required.

21. Are the products specified on the basis of design and on the unit pricing required? Or can there be a substitute to these products? If a alternate could be used would you be interested in learning and getting samples of comparable products? The Tarkett carpeting, LVT, Sheet Goods, Floor Tile, and the Roppe cove base specified must match exactly.

The Stonhard Resinous flooring has been fully vetted by the VA and is the basis of Design, which also meets the standards listed in the VHA Program Design Guide, Room Finishes, Door and Hardware Schedule PG 18 – 14 for each specific clinical area. Only Stonhard products will be accepted unless proposed products exceed Stonhard specifications. This also must include antifatigue, antimicrobial, and antistatic properties.

Refer to attachment VHA Program Design Guide.

22. For the resinous flooring/epoxy could a alternate be submitted instead of stonehard?

The Stonhard Resinous flooring has been fully vetted by the VA and is the basis of Design, which also meets the standards listed in the VHA Program Design Guide, Room Finishes, Door and Hardware Schedule PG 18 – 14 for each specific clinical area. Only Stonhard products will be accepted unless proposed products exceed Stonhard specifications. This also must include antifatigue, antimicrobial, and antistatic properties. Refer to attachment VHA Program Design Guide.

23. What is the adhesive on line 0004 (27 each) to be used with flooring wise?/4 Per the Manufacturer’s requirement for sheet goods.

24. What is the adhesive on line 0007 (50 each)to be used with? Per the Manufacturer’s requirement for vinyl tile.

25. What is the color and size of the Covebase at Line 0012?

Per the RFQ, Roppe #129 Dolphin.

26. What is the condition of the substrate underneath the existing flooring? Demo pricing differs depending on the amount of work that has to be performed. It is normal to remove one level of vinyl time but layers beyond one would cost more. General demolition, removal and disposal of existing finishes are included in the requirements of the contract and the costs and logistics are the responsibility of the flooring contractor, refer to line item XXX. Extensive demolition and/or subfloor repair, refer to line item XXX.

27. Small area patching is normal and to be expected, however, in many of the VAMC , we have found extensive issues with substrate and concrete needing to be self-leveled. How can we handle demo pricing if we don’t know what to expect? General demolition, removal and disposal of existing finishes are included in the requirements of the contract and the costs and logistics are the responsibility of the flooring contractor, refer to line item XXX. Extensive demolition and/or subfloor repair, refer to line item XXX.

28. Has the substrate been tested to ensure there are no issues? An Asbestos evaluation has been completed.

29. Has flooring been abatement tested? Yes.

30. Has flooring been moisture tested or is that an expectation of the contractor? The contractor is expected to ensure the substrate is ready to accept the application of the required flooring to include moisture testing if needed, however this will not be included as an additional line item.

31. Is the a need to remove any ceramic covebase in order to replace with vinyl? There is only one area in the facility with ceramic cove-base, There are a few minor areas with ceramic cove base amounting to less than 1,00 linear feet.

32. We are a company from NY, are we allowed to bid on this project? There is no restriction listed as to where you are located, just the questions of how you will be able to perform the work.

33. This project Women/Minority Business Enterprise (WMBE)? Service Disabled Veteran Owned Small Business (SDVOSB)? On first page, this is listed as Service Disabled, Veteran-Owned set aside, no other businesses will be accepted, to include WMBE.

34. Walk Thru mandatory? Not mandatory. See amendment 2. Walk through at the DC VA Medical Center February 6th at 1:00pm EST.

35. Total sq ft? Material required for installation? See RFQ.

36. What is on the floor currently? See RFQ, various types to include tile, carpet, linoleum, etc

37. Can we request drawings/floor plans? Provided on Jan 9th

38. What are the specs on the replacement material? See RFQ.

39. Can you please attach the bid packet? The RFQ is the solicitation.

40. Has there been testing for asbestos? Yes, already completed.