Questions & Answers Addendum.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto

Chairman

Coral Gables

Steven Hudson

Vice Chairman

Fort Lauderdale

Preston Farrior

Tampa

Joshua Kellam

Palm Beach Gardens

Gary Lester

Oxford

Albert Maury

Coral Gables

Sonya Rood

St. Augustine

Office of the

Executive Director

Roger A. Young

Executive Director

Charles “Rett” Boyd

Assistant Executive Director

George Warthen

Chief Conservation Officer

Jessica Crawford

Chief of Staff

850-487-3796

850-921-5786 FAX

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street

Tallahassee, Florida

32399-1600

Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T)

800-955-8770 (V)

MyFWC.com

DATE: OCTOBER 6, 2025

ADDENDUM NO.: 1

BID NO.: FWC 25/26-02

BID TITLE: BABCOCK WEBB WMA MULCHING

UPDATE: QUESTIONS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s

(FWC) Solicitation No. FWC 25/26-02, “Babcock Webb WMA Mulching”.

All responses to the subject solicitation must be received no later than 3:00

PM (ET) on Monday, October 13, 2025.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in

Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875

Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Randy Golightly

FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

BEGIN ADDENDUM

QUESTION #1

Is the area 900 acres for each of the four years or just the initial year with differing acreage in the following years?

QUESTION #2 The total acreage of mechanical treatment is approximately 900 acres for the entire four years; the final acreage and locations of mechanical vegetation treatment for the initial term will be determined based on funding availability and hydrological conditions.

QUESTION #3

How many acres are to be completed each year?

ANSWER #3

The total acreage of mechanical treatment is approximately 900 acres for the entire four years; the final acreage and locations of mechanical vegetation treatment for the initial term will be determined based on funding availability and hydrological conditions. The annual average will be approximately 225 acres.

QUESTION #4

What is the budget allotted for this project?

ANSWER #4

FWC fiscal year budgets are determined every year and are not known prior to next fiscal year. Vegetation treatment will be determined based on funding availability and awarded vendors pricing.

QUESTION #5

You are requesting work within 12” of canopy trees, who will raise the canopies for access of the equipment?

ANSWER #5

Canopies will not be raised. In general, canopy trees are Pinus elliotti var. densa, meaning they are over 50’ tall, so clearance should not be an issue.

QUESTION #6

Shall the equipment be owned prior to submission of the bid?

ANSWER #6

No

FWC SOLICITATION ADDENDUM 3

QUESTION #7

Shall the contractor supply a list of equipment showing ownership of equipment meeting or exceeding the specifications?

ANSWER #7

No

QUESTION #8

Is one unit sufficient or shall the contractor own at least 2 pieces of equipment meeting or exceeding the requirement in order to meet the production requirements?

ANSWER #8

There is no requirement for how many equipment units are used for this project, only for the type of equipment to be used to perform work. Equipment used in the performance of the work shall be of the proper type and size and in such mechanical condition as to accomplish the required mechanical treatment in accordance with the standards set forth in the scope of work. Work shall be completed using a minimum 170 horsepower rubber-tired mulcher. Each piece of equipment performing mechanical treatment must be approved by the Project Manager.

QUESTION #9

Which equipment did the previous bidder use to do the job?

ANSWER #9

Approximately 300 horsepower rubber-tired mulcher.

QUESTION #10

Once we mobilize the equipment on site, are we allowed to leave it on site until the end of the contract? Including fuel tank/storage trailer?

ANSWER #9

Upon completion (Final Invoice and Payment Issued) of each individual year’s work, as stated on the Initial, Renewal Year 1, Renewal Year 2, and Renewal Year 3 Purchase

Orders, the Contractor shall remove all equipment from the Babcock/Webb WMA.

During periods of work performed, the Contractor shall leave equipment, including fuel tank/storage trailers, on site.

QUESTION #11

If ground becomes too saturated, may we relocate to a different project area?

ANSWER #11

Yes, but relocation must be approved by the Project Manager.

FWC SOLICITATION ADDENDUM 4

QUESTION #12

FWC requires that all trees 6” in diameter be cut to a height on 4” or lower from the ground, correct?

ANSWER #12

The intent of this project is upland restoration and NOT land clearing. It will focus on shredding/mulching of saw palmetto (Serenoa repens), wax myrtle (Myrica cerifera), and thick shrubby vegetation in the upland understory of the project area. Small (DBH <6”) south Florida slash pine (Pinus elliotti var. densa), Cabbage Palm (Sabal palm), and oaks (Quercus spp.) will be treated at the discretion of the contract manager. It is the responsibility of the contractor to be able to correctly identify these species. The Contractor will mechanically treat vegetation less than or equal to 6” diameter to a height of 4” or lower to the ground, within 12” of canopy trees and must shred/mulch all treated vegetation.

QUESTION #13

Saw Palmetto/Wax myrtle/Shrubby Vegetation & cabbage palm. How low do they need to be cut from the ground?

ANSWER #13

The intent of this project is upland restoration and NOT land clearing. It will focus on shredding/mulching of saw palmetto (Serenoa repens), wax myrtle (Myrica cerifera), and thick shrubby vegetation in the upland understory of the project area. Small (DBH <6”) south Florida slash pine (Pinus elliotti var. densa), Cabbage Palm (Sabal palm), and oaks (Quercus spp.) will be treated at the discretion of the contract manager. It is the responsibility of the contractor to be able to correctly identify these species. The Contractor will mechanically treat vegetation less than or equal to 6” diameter to a height of 4” or lower to the ground, within 12” of canopy trees and must shred/mulch all treated vegetation.

QUESTION #14

Can we use rubber tracks equipment or only rubber tires equipment?

ANSWER #14

Work shall be completed using a minimum 170 horsepower rubber-tired mulcher. Each piece of equipment performing mechanical treatment must be approved by the Project Manager.

QUESTION #15

Approximately, how much money has been allocated per acre for this project?

ANSWER #15

There is no allocation for a per acreage basis. How much acreage treated annually will be determined on the awarded vendors’ pricing and funding availability.

FWC SOLICITATION ADDENDUM 5

QUESTION #16

Will there be a stationary/designated area for mulching or will the mulch stay in the area as we move forward.

ANSWER #16

Mulch will remain in the work area.

QUESTION #17

Since the soil should not be disturbed all stumps are to stay under ground?

ANSWER #17

Yes.

QUESTION #18

What is the annual budget per year?

ANSWER #18

FWC fiscal year budgets are determined annually by legislation and are not known prior to next fiscal year. How much acreage treated annually will be determined on the awarded vendors’ pricing and funding availability.

QUESTION #19

What are the acres on each unit?

ANSWER #19

Unit A: 168.08 acres, Unit B: 454.81 acres, Unit C: 141.45 acres

QUESTION #20

What are the specifics in mulching size requirements?

ANSWER #20

There is no specific mulch size requirement.

QUESTION #21

Approximately how many of the selective trees are going to not be mulched in each unit?

ANSWER #21

The intent of this project is upland restoration and NOT land clearing. It will focus on shredding/mulching of saw palmetto (Serenoa repens), wax myrtle (Myrica cerifera), and thick shrubby vegetation in the upland understory of the project area. Small (DBH <6”) south Florida slash pine (Pinus elliotti var. densa), Cabbage Palm (Sabal palm), and oaks (Quercus spp.) will be treated at the discretion of the contract manager. This will be approximately 10% of the original stand density.

FWC SOLICITATION ADDENDUM 6

QUESTION #22

Unit A looks to be very wet, since we were unable to visit Unit A how comparable to other units is it as far as drying up in dry season?

ANSWER #22

Unit A is comparable to Unit B.

END ADDENDUM