Questions and Responses Final.xlsx
XLSX spreadsheet 11 KB Posted
- Attached to
- RFP 20242023 Dedicated RNG Flare
- Solicitation number
- S-KE0010-00008767
- Issued by
- Lane County, Oregon
About this file
This is a Questions and Responses document for the Oregon State Treasury (OST) Proxy Services Request for Proposals (RFP) OIC #1058. The RFP seeks a comprehensive proxy voting and governance services provider for the State Treasury's investment portfolio. OST currently maintains custody of assets at State Street Bank and manages approximately 35 accounts encompassing 9,000+ meetings annually, with voting activity covering 9,640 ballots and 102,350 votes cast in the prior year. The voting universe includes Russell 3000, MSCI ACWI, and Emerging Markets investments. OST explicitly requires a full-service solution that integrates research, vote disclosure, and filing support; proposals requiring OST to procure separate third-party solutions will not be considered. Proposers without proprietary research capabilities may utilize third-party proxy policy and research partnerships in conjunction with their own data-driven vote recommendation models, provided the overall service delivery remains integrated and comprehensive.
The incumbent service provider is Glass Lewis, and OST currently operates under a fixed annual fee structure. Electronic proposal submissions are permitted up to 40 pages (equivalent to 20 pages double-sided). The RFP evaluation includes assessment of how registration requirements in Europe and the United States—encompassing RIA registration and broader regulatory compliance obligations across multiple jurisdictions—will impact the proposer's business operations, both positively through enhanced products and services and negatively through required process modifications to maintain eligibility across different regulatory regimes. No specific budget, contract term, or award date information is provided in the questions and responses document.
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Other files
| File | Type | Posted |
|---|---|---|
| 20242023_E1_Response_Log_and_Abstract.pdf | ||
| 20242023_A1_RNG_Flare.pdf | ||
| 20242023_G1_Notice of Intent to Award.pdf |
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Text version
Sheet1
| Oregon State Treasury Proxy Services RFP OIC #1058 | |||
| Questions and Responses | |||
| Questions | OST Response | ||
| 1 | Where does OST custody assets? | State Street Bank | |
| 2 | Number of Accounts in scope? | Curently about 35 accounts. This number is likely to change as the OST portfolio evolves. | |
| 3 | Number of Meetings in scope? | 9000+ A provider should be able to provide voting recommendations on any company's annual or special meeting within our investment universe. Our standard universe is the Russell 3000, MSCI ACWI, as well as investments in Emerging Markets. In the past year OST cast votes at 5,594 meetings. | |
| 4 | Number of Ballots in scope? | Last year OST cast 102,350 votes across 9,640 ballots. | |
| 5 | Proposer does not have its own proxy research team nor do we offer proprietary research reports. We partner with 3rd party providers for proxy policies and research. We do have data driven vote recommendation models. Please confirm if this will be sufficient? | We are interested in a full service solution that covers research, vote disclosure, and filing support. Proposals requiring OST to acquire separate 3rd party solutions will not be considered. | |
| 6 | Can we only respond to the NPX section if we elect not to respond to the proxy voting service | We are interested in a full service solution. | |
| 7 | Can you give us any insight into what provider you currently work with? | The incumbant is Glass Lewis | |
| 8 | Can you provide your current fee structure? | We pay a fixed annual fee | |
| 9 | Proposal Submissions (3.2.1) – Says it is due via email, but in Proposal Page Limits (3.2.2) it says 20 pages, double sided. | Can we conclude that for an electronic document we can use 40 pages? | Yes, that is correct, 40 pages are fine |
| 10 | 4.10.1.2, A.6. – “How will registration requirements in Europe and the U.S. impact your business plans?” | Does this refer to RIA registration, or to broader US and European regulatory requirements? | This refers to the potential need to meet registration requirements for any jurisdiction or or regulatory registration requirements that could affect your business. We are interested in both positive (new products, enhanced products) and/or negative (changes in processes needed to maintain eligibility in different jurisdictions) impacts. |
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