QUESTIONS AND RESPONSES_DQ-25-00007, ADELANTE CONNECT.pdf

CSU PUEBLO DQ24-00004

INTERNET ACCESS

For

ADELANTE CONNECT GRANT CSU PUEBLO

Addendum 1 Questions and Responses:

1. Is building a new website for the Adelante Connect a requirement (deliverable) for this project?

a. If so, are the specifications for this website already developed (i.e. number of pages, content for pages, logos, pictures, videos, etc.)?

Adelante Technical Consultant RFP does not require ‘building a new website”

2. Does the timeline of this contract mean that the final deliverables are due by January 2026?

The grant expires January 31, 2026. We have 120 days after the timeline to submit final government reports

3. What data privacy and security compliance requirements must be met, if any (e.g., FERPA, HIPAA, grant-specific regulations)?

The grant follows CSU Pueblo University FERPA, HIPAA regulations

4. PART 1: QUESTIONS FOR THE LEARNING MODULES SPECIFICATIONS:

I am uncertain why the “Scope of Work” above is being reference. The “Scope of Work” per the RFP entailed the following:

SCOPE OF WORK

Integrate API platforms to create live time dashboards from various back-end services and databases.

Gather and refine specifications and requirements based on technical need

Create system to and maintain/track software documentation.

Stay engaged with emerging technologies/industry trends (Broadband Access, Digital Equity, Digital Inclusion and Digital Literacy) and apply them into operations and activities.

Create/Track and create live-time dashboards on Digital Navigator

Communications to house and track all Digital Navigation Learning meetings, events tech inventory, and activity participation.

Work in collaboration with Digital Literacy and Content Consultant for tracking of Adelante Connect Literacy Learning Modules.

Work in collaboration with the Director of Digital Equity, and Digital Navigators to track all Navigation events.

Create, code and implement all interactive forms, applications, tracking, budget, is tracked to monitor progress for Adelante Connect projects to ensure collaborative communication and model community learners are accessing and are appropriately using technology and internet per grant goals and objectives.

Serve as Adelante Connect IT Help Desk.

5. Why “fifty pre-made 1-3 minute Learning Modules”?

The 50 modules are created through a contract with Piganelli and Associates

6. Do you have a specific platform that the “Learning Modules” need to be created in?

The modules are uploaded to Adelante Connect website on CSU Pueblo platform

7. Do you have a specific hosting site that the “Learning Modules” will be hosted on?

You-Tube

8. Do you have the scripts to develop the fifty learning modules?

20 modules have been completed, the remaining 30 will be developed monthly, (March, April and May)

9. How many synchronous (live) Learning Modules will there need to be?

This is developed, created, implemented via Piganelli and SE2 Contracts

10. Does there need to be fifty English and fifty Spanish Learning Modules for a total of 100

Yes, this is developed via Piganelli and uploaded to the website via SE2

11. Do the synchronous (live) Learning Modules need to be performed live in both English and Spanish? Yes

12. What are the “various online platforms and social media” sites that will need to be used

Social Media platforms that SE2 will be responsible for managing

13. What software, hardware, or cloud services (e.g. licenses) are currently available to create the “live-time dashboards”?

All data is entered by Adelante Connect staff and/or autogenerated via questionnaires in Monday.com. Dashboards are created by in Monday.com by Adelante staff and IdeaHouse Contract.

a) If none, What API platforms are required to be used? Initially it was the intent to connect Student Course grades into Monday.com to demonstrate whether the program has positively impacted students’ academics over the semester(s). Due to FERPA, HIPAA I do not believe this can be done.

14. Who are the primary users of the live-time dashboard (CSU staff, Digital Navigators, or community members)?

Quarterly reports to community members and Federal Program Officer

15. What software, hardware, or cloud services (e.g. licenses) are currently available to create the “live-time dashboards”?

Monday.com – already purchased and in use. We would add this contract representatives to the system

a) If none, is there a separate budget to acquire the software, hardware, and/or cloud services? N/A

i) Is the total project amount stated in the RFP expected to cover all software, hardware, and/or cloud services or is there a separate budget for acquiring those tools and services? I do not anticipate additional software/hardware needs. If so, this will be covered by the grant

16. What software, hardware, or cloud services (e.g. licenses) are currently available to create the “live-time dashboards”

Monday.com

17. ) Where is the Digital Navigator currently located?

CSU Pueblo, 4 Community Anchor Sites and 8 Partnership Sites

18. Who currently manages it?

CSU Pueblo-Healy Center

19. What platform does it reside on?

CSU Pueblo and Monday.com

20. What type of tracking will be required? Data on Grant Goals: this is already occurring

a) Community Communication

b) Customer Satisfaction

c) Events

d) Focus Group

e) Household Interview

f) Internet

g) Modules

h) Stakeholder Interview

i) Student Communication

j) Technology

21. Where does the data source come from? Monday.com

22. Who owns the data source(es) that will be displayed on the dashboard? CSU Pueblo Adelante Connect Program

23. What type of tracking will be required? See above, question 19

24. Where does the data source come from? See above, question 12

25. Can you be more specific about what is desired?

Track technology distribution (via go-codes: already in use), track internet connection per student household and community anchor sites (via Monday.com: already being tracked in Monday.com). Now we need to adjust as needed and maintain for grant reporting

26. Can you clarify your requirements for IT Help Desk support?

a) What are the operating hours that you require IT support? Respond to inquiries within 48 business hours

b) Will Adelante staff require onsite or remote support? Mostly (95%) remote. We ask for onsite for events. To date, we have been able to manage ourselves.

c) How many Adelante staff members will require support? 6

d) What types of IT support are expected? For example, do you need support for Desktop, Network, Server, Applications, and/or Peripherals? Tracking of Laptop distribution, internet tracking, technology purchases

e) Should the support be extended to just Adelante office staff, or will it also include clients who are receiving grant-funded laptops and internet?

Adelante staff, students and community anchor sites as needed.

To insure proper proposal procedures, please return the Addendum with your response to Bid.

Thank you.

Colorado State University Pueblo Deirdre Gonzales Interim Director of Procurement

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