QUESTIONS AND ANSWERS - SOLICITATION.pdf

PRE-PROPOSAL CONFERENCE

FORMAL

QUESTIONS AND ANSWERS - #1

SOLICITATION Nº 19PA1022Q0003

JANITORIAL SERVICE CONTRACT FOR US EMBASSY NEW EMBASSY COMPOUND

The U.S. Embassy Asuncion convened a pre-proposal conference on Friday, July 1st, 2022 at 09:30am for the above referenced solicitation “Janitorial Service for US Embassy New Embassy Compound”. Eight (8) firms participated in this pre-proposal conference: MIMBI SA, EPALIM SRL, EL MEJOR, POTI, SERPAR, HIGH MAINTENANCE SERVICES, CASA CLEAN and MSM ALIANZA SRL. The questions and answers below are responsive to the inquiries received at and after this meeting. Prospective bidders have an additional opportunity to submit questions to the Embassy regarding this solicitation. The deadline for submission of formal questions was July 8th, 2022. The questions must be submitted to U.S. Embassy Asuncion, Mariscal Lopez 1776, Asuncion Paraguay. Questions may be hand delivered or sent via e-mail:

AsuncionContracting@state.gov.

QUESTION 1

SECTION 1 - SCHEDULE OF SUPPLIES/SERVICES.

In order to be able to offer the cleaning supplies in the toilets; Could the US Government please provide the estimated amounts of use of toilet papers, paper towels, liquid soaps, sanitary towels or tampons and detergent for washing cutlery in the Kitchenettes?

A: See page 26 – attachment 2, historical information is provided therein. Quoters are responsible for estimating quantities based upon their assessment of the solicitation requirements.

QUESTION 2

SECTION 1 – SCHEDULE OF SUPPLIES/SERVICES

Will the operators have a place for their lunches and breaks?

A: No dedicate place shall be provided, there are no specific areas for workers/janitorial. Janitorial personnel may bring their own lunches and eat at the NOB main dining room area. Most probably at different schedule to avoid accumulation of people during Embassy lunch hour (12:00 PM to 1:00 PM).

QUESTION 3

SECTION 1 – SCHEDULE OF SUPPLIES/SERVICES

What would be the assigned parking space for motorcycles/vehicles of the employees assigned to the cleaning service?

A: Limited parking spaces for motorcycles may be provided. Vehicles will be allowed to deliver materials only.

QUESTION 4

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Can we use Three-phase or combustion hydro-washing machines for road areas, accesses, and maneuvering yards? Are there adequate connections for using the three-phase hydro-washing machines?

A: Yes, the contractor shall bring their own water hoses and electrical extension cords (220V). Embassy may provide plugs NEMA 6-20 P for contractor to install.

mailto:AsuncionContracting@state.gov

QUESTION 5

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Will the presentation of the proposal be via email or in physical format?

A: Offers shall be sent electronically, hyperlink will be provided to each company to upload offers to an online platform. If contractor faces issues with uploading the offer, please contact Jose Vazquez vazquezjc@state.gov or +595-21-213715 ext 2254 to get assistance.

QUESTION 6

FAR 52.214-34 establishes that the proposal must be submitted in English. Could you please confirm if this should be the case?

A: Yes, quotations shall be submitted in English.

QUESTION 7

SECTION 1 – SCHEDULE OF SUPPLIES/SERVICES.

What surface area does the Janitorial Closet have, intended to store cleaning equipment and supplies?

A: There are 8 janitorial rooms (approx. size 4 m2) in the NOB and 1 at the WHSE building. A shelve is installed and the floor is ceramic type.

There is a WHSE Janitorial & gardening storage area for lockers and supplies – approx. dimensions: 5m x 6 m (The contractor shall share this area with the gardening contractor).

NOB Janitorial Closets 2 sinks:

• NOB - Lower Level Jan. Closet 1

• NOB - Level 1

• NOB - Level 2

• NOB - Level 3

• NOB - Level 4

• SPX – Level 1

• REC – still under construction.

1 Sink:

• NOB – Lower Level Jan. Closet 2

• NOB – Lower Level Jan. Closet 3

• NOB – Level 5

QUESTION 8

What is the estimated increase in embassy officials for the following years?

A: This information is not tracked by the requiring office.

QUESTION 9

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Will the awarded company provide dispensers for liquid soaps, kitchen detergents, toilet papers, and paper towels? If yes, for how many bathrooms and kitchens?

A: For Kitchens: contractor shall deliver bottles of detergent. No, all bathrooms are equipped with dispensers for liquid soaps, toilet papers, and paper towels. The list of bathrooms and kitchens is included in the SOW.

mailto:vazquezjc@state.gov

QUESTION 10

Will the awarded company have to provide tampon dispensers and tampons? If so, what would the specifications be?

A: No. See solicitation amendment 1.

QUESTION 11

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Must the Bank Account be in the name of the company? Or could it be in the name of one of the partners?

A: Quoters’ banking information must be consistent with that linked to quoters’ UEI/SAM registration.

QUESTION 12

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Must the Current Account have a minimum age?

A: The Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work.

QUESTION 13

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

We will provide lockers, but will there be a specific area where our employees can change separated into men/women locker rooms?

A: The contractor may furnish and install lockers for their employees use. Janitorial personnel may use the male and female bathrooms as changing rooms.

QUESTION 14

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Can we provide and install a fridge and microwave in our equipment room?

A: Contractor may furnish and install a refrigerator and microwave (subject to approval by FM/POSHO) for their employees use.

QUESTION 15

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Female hygiene products (tampons) are not on the list. Is it safe to assume these will be provided by USG?

A: See the answer to Question 10.

QUESTION 16

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Confirm if ballistic glass cleaning procedure listed on 1.3.4.6 per manufacturer recommendation? or, does the manufacturer name and recommend a specific product?

A: PH neutral water must be used to clean FEBR Glazzing panels. See solicitation paragraph 1.3.4.6.

QUESTION 17

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Does COR maintain MSDS (specific suggested cleaning procedures) for furniture? ie. an employee or consulate visitor pen may pop and blot on the desk, causing a stain. To safely remove this stain without damaging the surface, or removing clear coat, etc. furniture manufactures maintain MSDS, will this be available for our review, when needed?

A: No, as a Material Safety Data Sheet (MSDS) is a document that contains information on the potential hazards (health, fire, reactivity and environmental) and how to work safely with a chemical product.

However, after award, the contractor shall request clarifications on cleaning procedures from the COR as needed.

QUESTION 18

Glass cleaning height per RFP is 6 - 8 ft max height. For the interior would we be welcome to purchase an A 26 FT A frame ladder? or maybe invest (as part of our equipment) in a personal lift or will USG consider providing one under USG furnished property. A personal lift is safe and very mobile. Here is a sample:

https://www.industrialproducts.com/genie-awp-25s-aerial-narrow-base-work-platform-25-dc-powered.html?

A: Janitorial team may use extension poles and ladders to reach ceiling and other areas higher than 8 ft..

QUESTION 19

ATTACHMENT 2 – Contractor Furnished Supplies/Equipment In that section it says: “The contractor shall not use any contractor furnished equipment and janitorial supplies under the contract before they have been approved by the COR. The contractor is responsible for all costs associated with providing contractor furnished equipment and janitorial supplies in sufficient quantities for use under the contract.” Could awarded contractor provide washer and dryer to avoid moving materials?

A: No

QUESTION 20

SECTION 3 – Annex A.2, appendix 4

(4) Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work. Could you please tell us what documents would support what is requested?

A: Please provide experience, number of personnel working for the company, list of existing equipment, capacity to buy more equipment locally and internationally, etc. Bank letter or a contractor letter showing that the company has financial capacity.

QUESTION 21

The offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided. What documents refer to?

A: All Licenses and Permits at the local level. City Hall patente comercial, SET certificado tributario al día, etc.

QUESTION 22

SECTION 2 – ADDENDUM TO SOLICITATION PROVISIONS

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

Shall we attach any text to the proposal since sections only appear in by accessing the hyperlink?

A: Quoters shall review all provisions/clauses listed in the solicitation by reference before submission of quote. A responsive quote will include contractor responses as provisions/clauses require.”

https://www.industrialproducts.com/genie-awp-25s-aerial-narrow-base-work-platform-25-dc-powered.html https://www.industrialproducts.com/genie-awp-25s-aerial-narrow-base-work-platform-25-dc-powered.html

QUESTION 23

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS.

52.212–3, Offeror Representations and Certifications–Commercial Items. Companies with an already active SAM registry will only need to complete paragraph B, right?

A: Correct.

QUESTION 24

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS.

Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation ), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________. In point 3 at the end where it says “except for paragraphs” ---------------is there something to complete in this space?

A: See 52.212-3 (b)(2), contractor to determine if contractors have any exceptions and if so list.

QUESTION 25

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid , small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:____________________________________. Shall we complete this space with the total amount of our offer/proposal?

A: This solicitation is not an invitation for bid.

QUESTION 26

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS (NOV 2021).

(i) The Offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product. (ii) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. (iii) The terms "domestic end product," "end product," "foreign end product," and "United States " are defined in the clause of this solicitation entitled "Buy American-Supplies". Do we need to complete in the boxes since we provide services or describe any product / equipment that we present in our offer.?

A:. The clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American-Supplies, is not included in this solicitation.

QUESTION 27

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS (NOV 2021).

(ii) The Offeror certifies that the following supplies are Free Trade Agreement country end products (other than Bahrainian, Moroccan, Omani, Panamanian, or Peruvian end products ) or Israeli end products as defined in the clause of this solicitation entitled "Buy American-Free Trade Agreements-Israeli Trade Act."

Free Trade Agreement Country End Products (Other than Bahrainian, Moroccan, Omani, Panamanian, or Peruvian End Products ) or Israeli End Products. Do we need to complete in the boxes since we provide services or describe any product / equipment that we present in our offer?

A: The clause at FAR 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act, is not included in the solicitation.

QUESTION 28

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS (NOV 2021).

(iii) The Offeror shall list those supplies that are foreign end products (other than those listed in paragraph (g)(1)(ii) of this provision) as defined in the clause of this solicitation entitled "Buy American-Free Trade Agreements-Israeli Trade Act." The Offeror shall list as other foreign end products those end products manufactured in the United States that do not qualify as domestic end products. Do we need to complete in the boxes since we provide services or describe any product / equipment that we present in our offer?

A: 52.225-3 Buy American-Free Trade Agreements-Israeli is not included in the solicitation

QUESTION 29

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS (NOV 2021).

(g)(1)(ii) The offeror certifies that the following supplies are Canadian end products as defined in the clause of this solicitation entitled "Buy American-Free Trade Agreements-Israeli Trade Act". Do we need to complete in the boxes since we provide services or describe any product / equipment that we present in our offer?

A: See the answer to Question 28.

QUESTION 30

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS (NOV 2021).

(g)(1)(ii) The offeror certifies that the following supplies are Canadian end products or Israeli end products as defined in the clause of this solicitation entitled "Buy American-Free Trade Agreements-Israeli Trade Act". Do we need to complete in the boxes since we provide services or describe any product / equipment that we present in our offer?

A: See the answer to Question 28.

QUESTION 31

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS (NOV 2021).

Free Trade Agreement Country End Products (Other than Bahrainian, Korean, Moroccan, Omani, Panamanian, or Peruvian End Products) or Israeli End Products. Do we need to complete in the boxes since we provide services or describe any product / equipment that we present in our offer?

A: Alternate III to the clause at 52.225-3 is not included in this solicitation.

QUESTION 32

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS (NOV 2021).

(ii) The offeror shall list as other end products those end products that are not U.S.-made or designated country end products? Do we need to complete in the boxes since we provide services or describe any product / equipment that we present in our offer?

A: The clause at FAR 52.225-5, Trade Agreements, is not included in this solicitation.

QUESTION 33

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS (NOV 2021).

(k) Certificates regarding exemptions from the application of the Service Contract Labor Standards (Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services). Shall we present any document that applies to paragraph K1 or K2 or that should be presented to verify?

A: The contracting officer is to check a box to indicate if paragraph (k)(1) or (k)(2) applies.

QUESTION 34

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS (NOV 2021).

(2) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror ’s relationship with the Government ( 31 U.S.C. 7701(c)(3)). If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror ’s TIN. What does the TIN refer to (We understand that it refers to the RUC, although the section mentions that a TIN is not required if the bidder is a non-resident foreigner or a foreign corporation or company). Do we have to complete this??

A: Please provide your Taxpayer Identification Number (TIN) = RUC if applicable. You can also check the option “TIN has been applied for” or the option “TIN is not required because Offeror is a nonresident alien, foreign corporation, or foreign partnership”.

QUESTION 35

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS (NOV 2021).

(1) The Offeror represents that it □ has or □ does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (2) and if applicable, paragraph (3) of this provision for each participant in the joint venture. What does immediate owner refer to, if it would be the legal representative or the partner and what would be the immediate owner CAGE code?

A: See FAR Part 4.18 - Commercial and Government Entity Code.

QUESTION 36

SECTION 1 – THE SECHEDULE.

a) Standard Form 1449 in block 12 refers to "discount conditions". Since the price that will be offered by each contractor is the best possible at requested by the US Embassy. What does this mean?

A: Your company is free to offer a discount in final prices, this is where each company shall state what is the discount amount included as part of the final offer.

b) Block 23, unit price, will it be completed with the monthly price?

A: Yes

c) Block 24, Amount, will it be completed with the price of 12 months or for 5 years?

A: Yes

d) Blocks 19 to 24 must be completed?

A: Complete the pricing information at subsection at Section 1 (Block 23), 1.3

QUESTION 37

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT.

1.3.5.3Cleaning all chandeliers and light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all crystal reflectors are individually washed. Could you please better explain what does this refers to because cleaning electrical appliances is delicate?

A: Embassy FAC personnel are responsible for cleaning light fixtures.

QUESTION 38

SECTION 1 – ATTACHMENT 1 - GOVERNMENT FURNISHED PROPERTY.

a) The American government is going to provide bins for the edge-stream article: 39 containers with blue stickers, 39 black stickers and 14 with white stickers. The change of bags would be daily (please specify the type of bag, color and frequency of change). We extend this question to all the boats that the Government will provide.

A: The capacity of each trash can to be provide by Embassy are in the SOW page 21 to 25 – attachment 1.

Contractor must replace all bags at least once a day, depending on conditions even more frequently. See page 26 Waster receptacle bags for a estimated amount. Contractor must estimate their own amounts.

b) Description: Double janitor cart with 2 cleaning bags and 2 caddies. What do you mean by 2 cleaning bags and 2 carts? We understand that what the US Embassy will provide are 10 janitor carts. We also ask if garbage bags should be used inside the car.

A: See A picture of the double janitor cart with 2 bags and 2 candies included at page 22.

c) Could we have the information in liters of the measurement of the bins, boats, etc that the US

Government is going to provide to know what measures (liters) the bags that must be provided should be?

A: See pages 21 to 25 for trash can sizes and page 26 for estimated number of waste bags.

QUESTION 39

ATTACHMENT 2 - CONTRACTOR FURNISHED PROPERTY.

Contractor must provide lockers for all char force personnel. COR will determine locations. Does this refer to lockers for the cleaning staff use or lockers to store products, supplies or cleaning elements?

A: Lockers for the workers personal use, to keep their clothing and personal staff when working at the Embassy.

QUESTION 40

ATTACHMENT 5 – FLOOR CARE How to maintain stone floors in buildings.

Stormy Gray Travertine, CENIA GRAY limestone and EASTERN STONE BASALT. Regarding the stone floor, we wonder if only this product should be used or if we can offer similar products.

A: Stormy Gray Travertine, CENIA GRAY limestone and EASTERN STONE BASALT are the type of floors installed. Contractor to provide an MSDS of proposed products to the COR for approval prior to use..

QUESTION 41

SECTION 2 - CONTRACT CLAUSES.

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (JAN 2022) is incorporated by reference. (See SF-1449, Block 27A). Is this clause indicated by US Government only for informational purposes or, de we need to make an affidavit?

A: FAR 52.212-4 shall be incorporated into any resultant contract. The full text of this clause may be found via the internet at acquisition.gov

QUESTION 42

SECTION 2 – CONTRACT CLAUSES

a) (55) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021). (b)This clause applies only to foreign persons. It implements 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7. Please provide further information.

A: See 26 U.S.C. 5000C, Also, see FAR Part 29

b) If the Contractor is a foreign person and has only a partial or no exemption to the withholding, the Contractor shall include the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, with each voucher or invoice submitted under this contract throughout the period in which this status is applicable. The excise tax withholding is applied at the payment level, not at the contract level.

The Contractor should revise each IRS Form W-14 submission to reflect the exemption (if any) that applies to that particular invoice, such as a different exemption applying. In the absence of a completed IRS Form W-14 accompanying a payment request, the default withholding percentage is 2 percent for the section 5000C withholding for that payment request. Information about IRS FormW-14 and its separate instructions is available via the internet at www.irs.gov/w14. Please confirm if this clause apply to us or if contractor will need to complete IRS Form W-14 A: See FAR Part 29 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://www.acquisition.gov/far/part-29 http://www.irs.gov/w14 https://www.acquisition.gov/far/part-29

QUESTION 43

Toilet seat covers are listed as supplies to be provided by the Janitorial company (page 26). Are seat covers dispersers installed at all Embassy bathrooms?

A: Yes.

QUESTION 44

a) Kitchen detergent is listed as supplies to be provided by the Janitorial company (page 26). Are detergent dispersers installed at all Embassy kitchens?

A: See the answer to Question 9

b) Should detergent be provided in bottles?

c) A: yes.

d) Should the company or Embassy provide the stainless-steel dispensers? If so, How many and provide specifications?

e) A: See the answer to Question 9

QUESTION 45

The total number of bathrooms at the NOB and SPX/WHSE are listed in Page 30,

a) Please include total number of bathrooms at the CACs.

A: No bathrooms at CCAC.

b) Please include total number of bathrooms at Recreation A: Two restrooms. Male with 2 urinals and 1 toilet. Female with 3 toilets, see amendment 1

QUESTION 46

Please confirm that only neutral pH water could be used to clean desks, desk fabric, curtains, glasses at the NEC.

A:. Yes, to include all fabrics

QUESTION 47

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

What products can be used for cleaning the Wood panels at the NOB main lobby and other areas?

A: Contractor to provide an MSDS of products proposed for use to the COR for approval prior to use.

QUESTION 48

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

a) What type of treatment/product is required for the stone floor inside the NOB?

A: Neutral cleaners, acidic and alkaline cleaners should not be used on a regular basis (suggest vendor send MSDS of proposed cleaners)

b) How many square meters of stairs are in the entire compound?

A: See Solicitation Amendment 1.

c) Please indicate the material of the steps and handrails, provide cleaning recommendation from manufactures.

A: This information is not available. Contractor to assess then provide MSD of proposed product to the COR for approval prior to use.

QUESTION 49

a) How many tampon dispensers are installed at the Embassy bathrooms?

A: One in each women’s bathroom.

b) Should the janitorial company provide the tampons?

A: No.

QUESTION 50

a) Are the receptacles for power and signal installed at the floor of the Multipurpose room water resistant?

A: No.

b) How to shampoo the carpet without damaging these connections?

A: Very carefully. The contractor to assess the connections and confirm approach with the COR prior to cleaning.

c) How many total janitorial closets are there in the buildings?

A: 8 in the NOB and 1 at the WHSE building.

QUESTION 51

What products should be used to clean the ceramic tiles in the lobby and gallery? How to reach areas higher than 9ft high?

A: PH neutral water and/or neutral multi surfaces neutral cleaner, to reach areas higher than 9 ft high contractor may use extension poles and/or ladders.

QUESTION 52

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Are the ceiling tiles, HVAC grilles and light artifacts included in the routine cleaning?

A: Yes, only the exterior part should be cleaned using pH neutral water and/or neutral multi surfaces cleaner.

QUESTION 53

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Is the cleaning of walls included in the scope of the service?

A: yes, using a duster. Refer to 1.3.2.3 Spot cleaning baseboards and walls.

QUESTION 54

SECTION 1 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Is the janitorial and porter contractor scheduled to clean small storm drainages?

A: Yes.

QUESTION 55

SECTION 1 - Offers and Payment The current account, must be in the name of the company? Or could it be in the name of one of the partners?

A: The current account must be in the name of the quoting company as associated with their active SAM registration.

QUESTION 56

SECTION 1 - Offers and Payment The Current Account, must have a minimum age?

A: Vendors must be in compliance with local laws. See Solicitation Section 1, paragraph 8.

QUESTION 57

Toilet seat covers are listed as supplies to be provided by the Janitorial company (page 26). Are seat covers dispersers installed at all Embassy bathrooms? Or company should provide seat covers only where dispensers are installed? Should the company or Embassy provide the stainless-steel dispensers? If so, How many and provide specifications?

A: Toilet seat dispensers are installed at all bathrooms.

QUESTION 58

Please confirm that only neutral pH water could be used to clean desks, desk fabric, curtains, glasses at the NEC.

A: Neutral PH for glass, surfaces, fabrics and ceramic tiles.

QUESTION 59

What products can be used for cleaning the Wood panels at the NOB main lobby and other areas?

A: See the answer to question 47.

QUESTION 60

What type of treatment/product is required for the stone floor inside the NOB?

A: Neutral cleaners, acidic and alkaline cleaners should not be used on a regular basis (suggest vendor send MSDS of proposed cleaners).

QUESTION 61

Are the ceiling tiles, HVAC grilles and light artifacts included in the routine cleaning?

A: Only the exterior part, should be cleaned used pH neutral water and/or neutral multi surfaces neutral cleaner.

QUESTION 62

Is the cleaning of walls included in the scope of the service?

A: See the answer to Question 53.

QUESTION 63

Is the janitorial and porter contractor scheduled to clean small storm drainages?

A: See answer to Question 54.

QUESTION 64

Can we provide and install a fridge and microwave in our equipment room?

A: See the answer to Question 14.

QUESTION 65

Confirm if ballistic glass cleaning procedure listed on 1.3.4.6 per manufacturer recommendation? or, does the manufacturer name and recommend a specific product?

A: Clean in accordance with solicitation paragraph 1.3.4.6. Water referenced shall be clear ph neutral.

QUESTION 66

Does COR maintain MSDS (specific suggested cleaning procedures) for furniture? ie. an employee or consulate visitor pen may pop and blot on the desk, causing a stain. To safely remove this stain without damaging the surface, or removing clear coat, etc. furniture manufactures maintain MSDS, will this be available for our review, when needed?

A: See answer to Question 17.

*************END OF QUESTIONS*************

In that section it says: “The contractor shall not use any contractor furnished equipment and janitorial supplies under the contract before they have been approved by the COR. The contractor is responsible for all costs associated with providing contr...