Questions and Answers OFOP0001366 - JJR.pdf

Questions and Answers for Juvenile Justice Institutions in El Salvador collaborate and coordinate to reform the Juvenile

Justice Regulation and Policies in El Salvador

OFOP0001366

Date: June 12, 2024

Question 1:

INL has provided a framework for the Project Vision, Project Goals and Objectives, and specific Activities. Will INL accept adjustments to the Objectives and Activities if well justified by the proposal?

INL Response:

The objectives of the project are not to be modified. In rare occasions, the activities, deliverables, and timeframes may be slightly modified if completely necessary provided that they remain in line with the accomplishment of the project’s objectives and goals and are well justified in the proposal.

Question 2:

INL has included specific time periods for the implementation of each Activity. Will INL accept adjustments to these time periods if well justified by the proposal?

The objectives of the project are preferably not to be modified. In rare occasions, the activities, deliverables, and timeframes may be slightly modified if completely necessary provided that they remain in line with the accomplishment of the project’s objectives and goals and are well justified in the proposal.

Question 3:

INL has included specific project deliverables. Will INL accept adjustments to these deliverables if well justified by the proposal?

The objectives of the project are preferably not to be modified. In rare occasions, the activities, deliverables, and timeframes may be slightly modified if completely necessary provided that they remain in line with the accomplishment of the project’s objectives and goals and are well justified in the proposal.

Question 4:

Regarding the Illustrative Performance Indicator Reference Sheet, is the only document required the Excel provided as a template? Previously, a Word document narrative was required. Please confirm this Word document narrative is no longer required.

INL Response:

The supporting documents to be presented should be exactly the ones listed in the Grants.gov publication.

Question 5:

Please confirm that applicants must submit the Illustrative Performance Indicator Reference Sheet for only 3 illustrative indicators.

INL Response:

As stated in the NOFO Appendix A, an illustrative Performance Indicator Reference Sheet (PIRS), defining three indicators and using notional data as needed, is a required component of a project proposal. If selected, a complete PIRS, with full information for every indicator, is required as an early project deliverable. The PIRS may be modified as needed over the life of the project.

Question 6:

Does INL have standard indicators that should be included in the proposal? Please clarify which indicators should be included (or where applicants can find a comprehensive list of standard indicators to be selected) to fulfill the Evaluation Criteria provided on page 18 indicating that the “Illustrative Indicator Reference Sheet includes selected standard indicators.”

No, there is not a comprehensive list of standard indicators to be selected. These are to be created tailored to the project’s goals, objectives, and activities. When a proposal is selected, INL will provide feedback on the PIRS.

Question 7:

Does INL require a specific number of Key Personnel to be included in the proposal? Does INL require at least one Key Personnel to be included in the proposal?

INL Response:

No, there is no specific number of Key Personnel to be included in the proposal. However, if key personnel have been identified they should be included along with information on titles, responsibilities and relevant experience and qualifications as this information is taken into consideration for the evaluation of the proposals.

Question 8:

Will INL accept applicants proposing specific positions as Key Personnel, to then have specific individuals hired for and approved upon project award? Or must the applicant propose the name of the individual and his or her qualifications to fulfill the requirements of the Key Personnel section?

INL Response:

If Key Personnel are identified, they should be included in the proposal. This helps the TEP to evaluate the experience and qualifications. If personnel have not been identified a position description would be sufficient. INL approval will be required to change candidates.

Question 9:

Please confirm that the eligibility requirements listed in Section C.1. are only applicable to the Prime organization, not proposed sub-recipients.

The eligibility requirements are only applicable to the prime organization.

Question 10:

Please confirm whether the note that “Public International Organizations (PIOs) and For-Profit Organizations are excluded from applying to INL grant/cooperative agreement announcements” on page 9 is applicable only for the Prime organization, or whether PIOs and For-Profit Organizations are also excluded from applying as sub-recipients.

INL Response:

According to NOFO (Page #8) eligible applicants are detailed below, other types of organizations are not eligible.

The following organizations are eligible to apply:

• U.S.-based non-profit/non-governmental organizations (NGOs);

• U.S.-based educational institutions subject to section 501(c)(3) of the U.S. tax code or section 26 US 115 of the US 115 of the U.S. tax code;

• Foreign-based non-profits/non-governmental organizations (NGOs);

• Foreign-based educational institutions

Question 11:

If Salvadoran institutions begin developing a policy relevant to juvenile justice between the time of submission of the proposal and the time of award, does INL expect this project to work in parallel, or to contribute to an ongoing process?

INL Response:

INL expects this project to work and contribute to the ongoing process along with Salvadoran institutions.

Question 12:

Given the differences in the actors highlighted, does INL consider that there is a significant difference in what it is requesting for coordination protocols between Activity 3.3 (CONAPINA and the juvenile courts) and Activity 3.4 (detention centers and juvenile court justices)? Or should all coordination protocols be between CONAPINA and the Juvenile Justice Unit of the CSJ as indicated in Deliverable 7?

Both Activity 3.3 and Activity 3.4 are referring to protocols or procedures that improve coordination between CONAPINA and the juvenile courts. For the project it is important to improve central coordination between CONPINA and the Supreme Court’s Juvenile Justice Unit but also improve operational coordination between juvenile judges and CONAPINA technical staff throughout the entire reinsertion process.

Question 13:

Will INL make available the Juvenile Justice Roadmap as a related document prior to the deadline for submission of applications?

INL Response:

No, the Juvenile Justice Roadmap is not a public document. However, it will be shared with the selected organization.