Questions and Answers for solicitation W911RZ23Q0044 Preservation of the Force and Family Retreat 4th QTR Conference.docx
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- Solicitation number
- w911rz23p0044
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This document contains questions and answers regarding solicitation number W911RZ23Q0044 for a Preservation of the Force and Family Retreat 4th Quarter Conference. The solicitation is for a hotel to provide meeting spaces, childcare rooms, meals, and audiovisual equipment for the conference to be held Friday through Saturday. Specifically, the hotel must provide space and meals for 154 adults and 140 children on Friday and Saturday, with childcare required from 8:30 AM to 12:45 PM on Saturday to accommodate lunch. Additional requirements include WiFi, a podium, projection screen, sound system, and power strips for sessions. Saturday afternoon from 1 to 4 PM will be designated as family free time.
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Questions and Answers for solicitation W911RZ23Q0044 Preservation of the Force and Family Retreat 4th QTR Conference
Questions from industry:
Q- Do you require an onsite rep from our company at the event or will a hotel representative be acceptable for the onsite POC?
A - hotel representative will be acceptable.
Q- Total meal counts are 154 adults and 140 children- correct?
A - Meal count is correct.
Q- You require 5 meals and NO SNACKS during the event- correct?
A - Snacks and beverages will be needed during session.
Q- Do you require beverage service during session hours?
A - Snacks and beverages will be needed during session
Q- Can you meet & eat in the same space, or do you require a separate dining room?
A - Yes, they can eat/meet in the same space
Q- For the General Session AV- you did not note a projector was required- do you have your own that you will be bringing?
A - No projector or microphone will be needed
Q- Also do you not require a microphone?
A - No projector or microphone will be needed
Q- You requested WIFI, a podium, one screen, House sound, and electrical power strips.
A - WIFI, podium, screen, house sound, and power strips are needed
Q- You noted that you only require the meeting spaces and childcare rooms Friday & Saturday- do you not have a session on Sunday after breakfast?
A - No childcare on Sunday
Q- On Saturday afternoon between 1-4 pm will this be your family's free time?
A - Saturday afternoon 1-4PM will be family free time
Q- In section 5.6 you note that childcare is only required from 830-1130 am on Saturday but the children are supposed to eat in childcare for lunch so shouldn't those hours be longer to accommodate the lunch hour you noted in section 5.3 of 1130-1245?
A - Yes, the hours for childcare should be longer to accommodate lunch hour. We’ll have it to 0830-1245
File details come from the government source that posted it. Updated .