Questions and Answers for RFP 25-415 - Final.docx

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Attached to
DIF Grant Implementation Support
Solicitation number
RFP 186 250000000415 2
Issued by
Michigan

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This document is a Questions and Answers record for RFP 25-415 DIF Grant Implementation Support, issued by the State of Michigan through Michigan.gov/MiProcurement. The RFP is a newly initiated project—not a continuation of existing services—with no incumbent vendors or prior expenditure history. The state anticipates awarding a single contract to the responsive and responsible bidder offering the best value, with a preference for Michigan vendors. The scope of work, detailed in Schedule A, includes general requirements and may encompass training activities, though trainings are not mandatory. If training is included in a proposal, bidders must provide outlines specifying training topics, duration, frequency, and delivery medium. The state clarifies that trainings are typically conducted live, with recorded sessions potentially uploaded to the Michigan Rehabilitation Services (MRS) Learning Management System after completion. Any materials developed for the project must include DIF funding acknowledgment and a disclaimer.

Bidders may propose costs up to $400,000 per fiscal year, with all charges subject to 2 CFR 200.404 reasonable cost standards under a cost reimbursement agreement. The state will organize and provide reasonable accommodations for training attendees, though contractors must coordinate with the MRS Staff Development Unit if trainings are approved. Bidders are permitted to submit narrative explanations for Schedule A items in separate documents provided they are properly referenced in the RFP Statement of Work bidder boxes. No maximum budget cap, set-asides, or special incumbent considerations apply to this solicitation.

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File Type Posted
Request for Proposal No. 250000000415.docx DOCX document
Schedule B Pricing.xlsx XLSX spreadsheet

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Michigan.gov/MiProcurement

BIDDER QUESTIONS & ANSWERS

RFP 250000000415

DIF Grant Implementation Support Bidders who have questions for the above Solicitation must fill the sections below and attach the document in an email to the Solicitation Manager, as described in the Instruction to Bidders.

Q #
Document and Section
Page #
Bidder Question
Answer (to be completed by the State)
1
General
Is this a newly initiated project, or is it a continuation of an existing one?
This is a new project scope under the DIF grant.
2
General
If it is ongoing, kindly provide the names of the current service providers/incumbent vendors?
N/A
3
General
Could you provide details on the previous expenditure associated with this contract?
N/A
4
General
Could you confirm if it is possible to obtain the proposals or pricing details of the incumbent vendors?
N/A
5
General
Are there any specific challenges or issues currently being faced with the existing vendors?
N/A
6
Proposal Instructions, # 10
5
Can you clarify the expected number of awards for this solicitation?
We anticipate only awarding one contract for this RFP.
7
General
Is there any preference or priority given to local vendors for this contract?
It is always preferred to award to a Michigan vendor. This contract will be awarded to the responsive and responsible bidder who offers the best value to the State.
8
Request for Proposal, Schedule A
36
The bidder understands that the completion of schedule A includes both checkboxes, and narrative for further explanation. May the bidder submit the narrative explanations in a separate document, and reference those documents in the explanation box?
Yes. Bidders can provide responses in separate documents as long as they are referenced in the RFP SOW Bidder Boxes.
9
Schedule A Statement of Work, 1.1 General Requirements
38
If training activities include asynchronous training, can MRS' LMS will be used?
Trainings are typically done live. If recorded, they can be uploaded to MRS’ LMS after the session is completed.
10
Schedule A Statement of Work, 1.1 General Requirements
38
This scope may require accommodations for individuals attending sessions and/or trainings. Should the bidder include potential coordination and costs for accommodations in the budget, or will the State organize this?
MRS is responsible for providing reasonable accommodations. If trainings are approved, the Contractor will coordinate with the MRS Staff Development Unit on the provision of reasonable accommodations.
11
Schedule A Statement of Work, 1.5 Training,
39
The prompt indicates that "The Contractor must provide documentation and training materials." Please clarify the expectation for responding in this section.
Trainings are not required under this RFP, but the Bidder may include training in the proposal.

If trainings are included in the proposal, the Bidder must provide an outline of the proposed trainings, including training topics, duration, frequency, and medium.

Note that any materials developed for this project must include the DIF funding acknowledgment and disclaimer.

12
Request for Proposal, Schedule B
48
Is there an expected or maximum budget for this scope of work?
The bidder may propose up to $400,000 per fiscal year. Costs charged to the award must comply with 2 CFR 200.404 Reasonable costs. Note that this is a cost reimbursement agreement.

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