Questions and Answers Document 1 - W912J326QDP03.pdf
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- Solicitation number
- W912J326QDP03
- Issued by
-
Department of the Army National Guard
About this file
This is a Questions and Answers document for Solicitation W912J326QDP03, issued by the National Guard on 05/12/2026 for the Yellow Ribbon NMARNG SOUTH event in Las Cruces, New Mexico scheduled for 11-12 June 2026.
The document clarifies key service requirements for the contracted event. Lodging accommodations must be double-occupancy, with suite-style rooms containing one king bed and one pullout sofa sleeper acceptable to meet requirements. Meal services are limited to light refreshments only, consisting of one AM and one PM refreshment period; the contractor is responsible for menu planning and shall provide items such as charcuterie, finger sandwiches, pinwheels, fruit, dips, and vegetable trays. The General Session room setup must be configured in banquet-style rounds. This is a brand-new contract requirement with no incumbent contractor. Offerors must include all applicable state and local taxes and fees in proposed pricing, as New Mexico does not provide tax exemption for services. The pricing schedule must clearly annotate each requirement as separately priced, "Not Separately Priced" (NSP), or "No Cost," with failure to include these annotations potentially rendering quotes non-responsive. Unit prices must include all applicable fees and taxes, and a total price must be provided; quotes omitting a total price may be deemed non-responsive.
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Q&A Yellow Ribbon NMARNG SOUTH Las Cruces NM 11-12 June 2026
Solicitation W912J326QDP03 05/12/2026
1. The solicitation references double-occupancy lodging accommodations. Would suite-style room configurations consisting of one king bed along with a pullout sofa sleeper satisfy the solicitation’s double-occupancy room requirement, provided the rooms can comfortably accommodate two occupants?
a. Yes, a suite style room with one king bed and one pullout sofa is acceptable to meet the requirements.
2. The SOW has "light refreshments" for the program. Do you just need refreshments (pastries/fruit in the morning and cookies/chips in the afternoon) or breakfast and lunch.
a. Charcuterie, finger sandwiches, pinwheels, fruit, dips, vegetable trays etc.
The contractor will be responsible for providing the menu for (1) one AM refreshment and (1) PM refreshment.
3. Can you please confirm that the only meals provided will be light refreshments? I did not see lunch or breakfast on the SOW.
a. Correct light refreshments only. The contractor will be responsible for providing the menu for (1) one AM refreshment and (1) PM refreshment.
4. Aside from drinks, are there any snacks, pastries, etc. that you would like added to "light refreshments"?
a. Charcuterie, finger sandwiches, pinwheels, fruit, dips, vegetable trays etc.
The contractor will be responsible for providing the menu for (1) one AM refreshment and (1) PM refreshment.
5. For the General Session - Would you like that room set up in Banquet rounds?
a. Yes, banquet style
6. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?
a. This is a brand-new requirement.
7. Will the Government provide a tax-exempt certificate for the lodging portion of the requirement with the selected hotel, or should offerors include all applicable state and local lodging taxes within their proposed pricing?
a. Tax exemption for services does not apply for the state of New Mexico.
Please include all associated fees and taxes in the proposed pricing. Your pricing schedule must clearly annotate pricing or the words, "Not Separately Priced" (NSP) or "No Cost" for each requirement identified in the Performance Work Statement. While the Government will treat unpriced requirements as inclusive at no additional cost, the omission of these specific annotations may cause your quote to be deemed non-responsive.
Unit prices shall include all applicable fees, to include any taxes. A total price for the quote must be included in your quote, quotes that do not list the total price may be deemed non-responsive.
-- End of Questions and Answer Document 1 --
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