Questions and Answers - DLCD DEI Assessment and Racial Equity Plan RFP.pdf

DLCD RFP S-66000-00001844 - Diversity, Equity and Inclusion Assessment and Racial Equity Plan

RFP Questions & Answers

1.) Question: The completion date for this disparity study would be 12/31/22. Is this date flexible?

Answer: No. The assessment and plan need to be complete by 12/31/2022. The depth of the assessment and plan can be adjusted to fit the ambitious timeline.

2.) Question: Please note, there is a 10-page limit to this proposal. The 10 pages doesn’t include the following: company profile, trade secret affidavit, proposer information and certification sheet, reference check forms, cost proposal, COBID certification and outreach form, responsibility inquiry, and key persons.

Answer: That is correct.

3.) Question: What is the anticipated annual and total spend for this contract?

Answer: We are not releasing budget information for this RFP in that we would like to receive the most competitive bids possible. However, we ask that you provide a priority list of tasks we can use to identify “must haves” in the event our budget doesn’t allow contracting of all tasks.

4.) Question: When does the Department of Land Conservation and Development anticipate completing its evaluation and notifying respondents of its recommended awardee(s)?

Answer: The approximate notice of intent to award will be March 18, 2022.

5.) Question: How does the Department of Land Conservation and Development determine the ROI for classes their staff attends?

Answer: This is not formally evaluated. Trainings are made available by managers depending on current budgetary constraints and State of Oregon policies.

6.) Question: How is success measured for any current learning events?

Answer: Some learning events include participant satisfaction surveys.

7.) Question: What topic preferences do you have for DE&I courses?

Answer: DEI Committee recommended: What is DEI in the context of land use planning, micro-aggressions, and implicit bias.

8.) Question: How many people are on the DEI Committee?

Answer: Currently, four staff plus one-two management liaisons. We anticipate refreshing committee membership in the near future with up to eight members by mid- March.

9.) Question: What is the total number of people in scope?

Answer: DLCD has approximately 70 employees.

10.) Question: How many people will receive training?

Answer: Approximately 75 including Land Conservation and Development commission members.

11.) Question: Do you anticipate more than three total training sessions?

Answer: Not in this scope.

12.) Question: Are those to be trained included in the DEI Committee?

Answer: While DEI Committee members are likely to attend the training, it will be required for all staff, and recommended for commissioners.

13.) Question: How many levels of review are expected for the development of the draft and final assessment summary report and recommendations?

Answer: one review of draft products before they are finalized. DLCD will provide one set of consolidated comments.

14.) Question: Specific to Page 7 – Section 2.4.1.1. How many members of the DEI committee are there? Are the Interviews expected to be in-person or virtual?

Answer: There are up to 8 staff on the DEI Committee along with two management liaisons.

15.) Question: Specific to Page 7 - Section 2.4.1.1. Are the 10 external partners pre-identified by DLCD?

Answer: Not yet.

16.) Question: What is the total approved budget?

Answer: Please refer to question 3 above for the answer to this question.

17.) Question: How many total DLCD staff, the management team and members of the Land Conservation and Development Commission are there?

Answer: Management team: 7 Other staff: 56 Commission: 7. As we are currently hiring several staff, the number is likely to increase by a few staff members.

18.) Question: Is there an approved budget range for this Contract? If so, how much is the budget and for what duration?

Answer: Please refer to question 3 above for the answer to this question.

Regarding the duration, this project is expected to last until 12/31/2022.

19.) Question: Is there an incumbent that has been working with the DEI Committee on a DEI strategy?

Answer: No. The DEI strategy was developed by the DEI Committee and management team liaisons based on guidance provided in the Governor Brown’s “Diversity, Equity, and Inclusion Action Plan” as referenced in the RFP.

20.) Question: Is this a new opportunity?

Answer: Yes. This will be our first DEI Assessment and Racial Equity Plan.

21.) Question: Did an outside consultant work the DLCD DEI Committee to develop the DEI goal for DLCD?

Answer: No.

22.) Question: Did an outside consultant work with Governor Brown to design DLCD’s Diversity, Equity, and Inclusion Action Plan?

Answer: The State of Oregon Diversity, Equity, and Inclusion Action Plan appears to have included outside consultants. DLCD staff were not directly involved in the drafting of the plan.

23.) Question: What is the total number of staff and commission to be trained?

Answer: See answer #10.

24.) Question: Does this training need to be completed by December 31, 2022?

Answer: Training should be completed by June 30, 2023.

25.) Question: Will vendors with employees in the Pacific Northwest, nationally, and internationally receive a higher ranking in your evaluation model?

Answer: Oregon preference points are applied to suppliers who reside in or are headquartered in Oregon and are otherwise considered to be resident suppliers.

Preference points are awarded if price, fitness, availability, and quality are otherwise equal.

26.) Question: What is the timeframe required to register with the Secretary of State?

Answer: A Successful Proposer must be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract.

Therefore, you must be registered with the Secretary of State to do business in Oregon prior to the execution of a contract.