Questions and Answers Amendment 2.pdf

SAP

State of South Carolina

Invitation For Bid

Amendment 2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027664 12/30/2024

JAMES BOUTCHYARD

803-734-2206

JBOUTCHYARD@SCDA.SC.GOV

SC Department of Agriculture 1200 Senate St Columbia SC 29201

DESCRIPTION: WASTE PESTICIDE RECOVERY COLLECTION PROGRAM

USING GOVERNMENTAL UNIT: SC Dept of Agriculture

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 01/03/2025 01/15/2025 2:00 pm (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: DEADLINE PASSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One copy of signed page 1 & 2 attached to your submission.

CONFERENCE TYPE: Non-Mandatory Pre-Bid Conference

DATE & TIME: 12/05/2024 12/11/2024 2:00 PM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

Consumer Protection Laboratory

123 Ballard Court

West Columbia, SC 29172

AWARD &

AMENDMENTS

Award will be posted on 01/08/2025 01/17/2025. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:JBOUTCHYARD@SCDA.SC.GOV http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code -

Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES

MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

AMENDMENTS TO SOLICITATION (JANUARY 2006) (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR

CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-

ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW.

THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-

REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION.

QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE”

DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE

SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION

EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON.

STRICKEN TEXT IS DELETED.

The purpose of this amendment is to provide answers to questions received from the vendor community, revise the bid opening/submission date, and to revise the posting of the notice of award date, as reflected on page one of this solicitation.

The bid opening will take place on 1/15/2025 at the following location at 2pm:

Consumer Protection Laboratory

123 Ballard Court

West Columbia, SC 29172

Received Questions and the States Response:

Question 1: Are events scheduled in a particular way (i.e. by region per week) or are the events just arranged on an as needed basis with the times and locations varying based on need?

States Response: Events will be scheduled on an as needed basis. Every event will be from 9am to 2pm. The contractor will be required to begin setting up at 8am the day of the event.

Question 2: Will the contractor be required to service pesticide pick-ups at generator locations or will all pesticide materials for management be brought to one day collection events?

States Response: All pesticide materials will be brought to the one-day collection events.

Question 3: Is a forklift required at every event?

States Response: The Contractor is required to have a forklift at every event.

Question 4: What are the typical hours for a collection event?

States Response: See answer to question 1.

Question 5: On average, how many staff does the current contractor provide for a collection event?

States Response: The Contractor will be required to provide at least one Chemist and one Truck Driver at each event.

Question 6: How many shipments per year, on average, are greater than 1 truckload of material?

States Response: There is no way to predict how much will be collected at a given collection. The Contractor must possess the capabilities and necessary trucks to remove up to 100,000 pounds of waste at all scheduled collections.

Question 7: Will SCDA provide shipping documentation and invoices for pesticide collection shipments for the last 3 years?

States Response: The State will not provide previous invoices for collections or lab waste collected over the past three years. The State is incorporating attached 5-Year collection data into this solicitation as Attachment

A. The attachment details every scheduled collection and lab waste collection over the last five years.

Question 8: Will SCDA provide shipping documentation and invoices for lab waste shipments for the last 3 years?

States Response: See answer to question 7.

Question 9: Will the SCDA lab generate biohazardous, radioactive, or any waste regulated beyond RCRA

Hazardous Waste and Solid Waste regulations?

States Response: No.

Question 10: Will SCDA generate Hazardous Waste materials not represented on previous shipment documents for lab waste shipments?

States Response: Yes, that is possible given changes in the scope of testing within the laboratory.

Question 11: For supplies requested by SCDA lab that would not be delivered during waste pick-ups, what response time would be deemed acceptable?

States Response: The Contractor is required to respond within 7 business days of notification of need by the

State.

All terms and conditions remain unchanged.