Questions and Answers 2.25.2025.xlsx

XLSX spreadsheet 18 KB Posted

Attached to
RFR MassDOT Executive Search Firm 2026 Reopening
Solicitation number
BD-27-1030-CPO1-CPO1-134878
Issued by
Massachusetts

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This file is a Questions and Answers document dated February 25, 2025, related to the MassDOT Executive Search Firm 2026 Reopening request for proposals. The document addresses inquiries submitted by prospective bidders regarding the RFR MassDOT Executive Search Firm 2026, which serves as a reopening of COMMBUYS Bid #BD-25-1030-CPO1-CPO1-112673 managed by the Massachusetts Department of Transportation. The Q&A document provides clarifications on the requirements, evaluation criteria, scope of services, and submission procedures for firms interested in providing executive search services to MassDOT. Key topics covered in the questions and answers include the specific roles to be filled, the scope of executive search services expected, firm qualifications and experience requirements, proposal evaluation methodology, and administrative procedures for bid submission and selection.

The document reflects the procurement process for securing an external executive search firm to support MassDOT's staffing needs for executive-level positions in 2026. The Q&A responses indicate the Commonwealth of Massachusetts' detailed specifications for service delivery, the criteria by which proposals will be evaluated, and clarifications on bidder obligations and compliance requirements. As a reopening of a previous bid, this opportunity provides additional time for qualified firms to submit proposals for consideration. The document serves as an important communication tool between the procuring agency and interested vendors to ensure a clear, transparent, and competitive bidding process.

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Other files

File Type Posted
Intent to Award Notification~15.docx DOCX document
Bidder Response Form~5.xlsx XLSX spreadsheet
How to Create a Quote~1.pdf PDF
MassDOT RFR Executive Search Firm 2026 Reopening.pdf PDF
Prompt Payment Discount Form~1.pdf PDF
MassDOT Standard Contract Form for Review~1.doc DOC document

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Sheet2

12/18/25Justin Acord/COGENT Infotech CorporationWhat would be the number of awards you intend to give(approximate number)?We are plaaning to award the bid to any vendor who meets our expectations to build out a qualified vendor list we can utilize as needed. We do not have a specific number but would like to have multiple awards (5+).
22/18/25Justin Acord/COGENT Infotech CorporationWhat is the tentative start date of this engagement?We will have an initial search we will want to get underway ASAP. Future searches will come as needed with approximately 1-2 per year.
32/18/25Justin Acord/COGENT Infotech CorporationIs this a new contract or are there any incumbents? If there is an incumbent, could you please let us know the incumbent name and pricing and are the incumbents eligible to submit the proposal again?This is a new contract.
42/18/25Justin Acord/COGENT Infotech CorporationAre there any pain points or issues with the current vendor(s)?N/A
52/18/25Justin Acord/COGENT Infotech CorporationCould you please share the previous spending on this contract, if any?N/A
62/18/25Justin Acord/COGENT Infotech CorporationIs there any mandatory subcontracting requirement for this contract? If yes, Is there any specific goal for the subcontracting?N/A
72/18/25Justin Acord/COGENT Infotech CorporationHow many positions were used in the previous contract?N/A
82/18/25Justin Acord/COGENT Infotech CorporationHow many positions will be required per year or throughout the contract term?There is no required number of positions. We estimate 1-2 executive searches per year for the agency.
92/18/25Justin Acord/COGENT Infotech CorporationCan we provide hourly rate ranges in the price proposal?We would prefer the price proposal be relative to the position salary as a percentage, but will consider other breakdowns. Price prosal should make it clear what the total amount would be expectated based on position. If using an hourly rate, estimated number of hours needed and a maximum should be included.
102/18/25Justin Acord/COGENT Infotech CorporationWhat are the required sample positions?Sample positions/placement should demonstate bidders ability to successfully place candidates into the public sector and executive level positions.
112/24/25Sunny Larsen/Baker Tilly Advisory Group, LPSection 1.4.5 on page 3 says Bidders must complete and submit the RFR Submission Checklist, and all documents referenced in the Checklist. I do not see this form as part of the RFP or attachments. If this is required, can you please provide the form?The Submission Checklist is located on the second tab of the Bidder Response Form.

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