Questions and Answers 180327 for Organizations~1.docx

Questions and Answers

RFR 180327

Medical Services Provided by Organization

1. It appears there are typos and/or errors in the dates. Answers to questions in Feb. 2017, Bid opening June 2027 (presume 2017??), contract start in January 2017? Something seems out of order. Can you please clarify as soon as possible the validity of these dates?

· The Bid Opening Date on this procurement is the last day that applications will be accepted for this RFR. This RFR is a rolling enrollment therefore we will accept applications from now through the bid opening date of June 30, 2027. Medical providers can apply directly to the Massachusetts state hospital or BIDLS anytime between now and June 30 2027. The earliest date approved vendors can begin a contract is on January 1, 2017. All currents approved vendors need to renew their current contract before it ends on June 30 2017

2. Who are the incumbent vendor(s) currently providing these services, if any, and what are their respective contract numbers?

· The contracted list is a qualified list of vendors that are used on an as needed basis by the department. Some of the vendors listed may never actually be asked to engage with the department.

3. What is the current fee structure for the incumbent vendor(s) currently providing these services?

· It is individually negotiated rate by providers

4. What was the total annual expenditure for these services YTD and for the previous calendar year? Can you break these numbers down by each services category of Physician/Dentist Services, Nursing Services, and Other Medical Services.

· See attachment MM contracts Expenditure

5. What is the latest date in December we can submit a bid to begin providing services in January 2017?

· Applications will be reviewed as they are submitted. Contract start dates will be dependent on approval of the application and completion of required paperwork.

6. May I submit one response to encompass all five facilities?

· Yes you can check which region(s) on the application you would be willing to work. You only need to apply once to be qualified to do business at all facilities.

7. Can we assume this is for itinerant services, not full time staff?

· This is to put a provider on a master list and a contract is not guarantee

8. Is there a typical contract? Are most contracts for per diem, short term or long term work?

· It depends on the need of the Department, the hospital or bureau

9. The Q & A #4 makes reference to an attachment, MM contracts expenditure, but I did not see this. Please send if available.

· The attachment is on the READ folder

10. Do these facilities have productivity requirements for PT, OT and SLP at these placements? And if so, what are they?

· There are no set standard requirements across the system. Productivity requirements for providers under this contract may have specific requirements at a Hospital or Bureau and those parameters would be outlined and communicated with provider during the engagement process

11. Is there a place in the application to include “Other Specialists” disciplines that are not listed on the Other Medical Services table. For example, we also provide behavioral support services/ABA, assistive technology and augmentative communication evaluations and support

· Those specific categories are not listed within Section 1.1 of the RFR. However, the scope of service may be considered under Occupational Medicine or another discipline

12. Section 2.0 & 2.1….can an agency submit a proposal for this RFR?

· an agency can apply for RFR 180327 Medical Services Provided by Organization. Click on the link below to access it:

https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-17-1031-ADMIN-ADM07-10814&external=true&parentUrl=bid

13. Do the rates need to be inclusive of travel and lodging?

· This contract does not include any costs for travel and lodging to and from the Department of Public Health State Hospitals. Medical provider working at Bureau of Infectious Disease and Laboratory Sciences may be allowed travel expenses with prior authorization from a Commonwealth of Massachusetts Agency.

14. Can we select to provide services at each of the locations?

· Yes you can. Vendors should only apply once to the hospital or bureau in which they want to provide services. If approved to contract for the hospital of their choice the provider will be eligible to contract at other Department of Public Health State Hospitals

15. How many current needs to you have?

· Read section 1.1 for the anticipated services needed at DPH

16. Who is the current vendor for these services?

· The contracted list is a qualified list of vendors that are used on an as needed basis by the department. Some of the vendors listed may never actually be asked to engage with the department.

17. What is the annual budget for this contract?

17. The budget is based on appropriation and approval of annual fiscal year spending plans by the Executive Office of Administration and Finance. The utilization of vendor services is based on census, patient/consumer need & safety, and the medical and clinical needs of each hospital and program.

18. Can we get a copy of the contract that contains the terms/conditions?

· A sample of the Standard Contract Form and the State Terms and Conditions are available for informational purposes in the attachment section of the Bid on COMMBUYS in the INFO folder.

19. Can we make any language changes to the terms and conditions?

· DPH does not negotiate the terms and conditions.

20. If we are chosen, but can’t agree to terms, can we withdraw without penalty?

· There is no penalty for not signing a contract.