QUESTIONNAIRE_ALDERSON.pdf

U.S. Department of Justice Federal Bureau of Prisons Administration Division

Field Acquisition Office 346 Marine Forces Drive Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

POST-SECONDARY EDUCATION SERVICES

FEDERAL PRISON CAMP ALDERSON, WEST VIRGINIA

The Federal Bureau of Prisons (FBOP) is conducting market research in compliance with the Federal Acquisition Regulation, Part 10. The service is for the provision of Post-Secondary Education services.

The services will be provided at the Federal Prison Camp (hereinafter referred to as FPC) Alderson, West Virginia. The physical address is 1 Glen Ray Rd, Alderson, West Virginia 24910. The contract year shall consist of one 12 month base year with four 12 month option years for renewal, plus a six month extension. The NAICS Code is 611210 (Junior Colleges) with the size standard of $22 million.

A draft copy of the Statement of Work are attached to this questionnaire. Additional details is forthcoming in the solicitation. A Government solicitation document to provide these services is being developed, and a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement. All information submitted in response to this announcement is voluntary the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Junior Colleges is 611210, which sets the small business size standard at $22 million (below $22 million in gross revenues is considered small, above $22 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

3. Is your business/employee certified to practice in West Virginia?

Yes No

4. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services (except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. Small businesses shall comply with

FAR 52.219-14.

5. Which type of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

8(a) Program HUBZone Certified Business Women-Owned Small Business Service-Disabled Veteran-Owned Small Business

7. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): ____________________ Expiration date(s): ______________________

8. Can your firm provide firm fixed unit prices for future contract years (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. The Federal Acquisition Regulations requires the following insurances policies: Workers’ Compensation and Employer’s liability no less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in West Virginia?

Yes No If no, what are the standard rates per insurance?

10. **Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

Yes No

11. **Are Post-Secondary Education services “customarily available” in commercial practice/marketplace?

Yes No

12. Does your firm have access to the internet to download solicitation materials?

Yes No

13. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

7 days 10 days 15 days 30 days

14. Is your company registered in System for Award Management (SAM)?

Yes No _______________________DUNS

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 Commercial Items, paragraph (t) SAM. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

15. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

16. Has your organization previous provided Post-Secondary Education services for prisons?

17. Which of the following best describes your organization?

Non-Profit Faith-Based Corporation LLC

18. Can your firm provide pricing for Post-Secondary Education services on your quote per session (1 session = 1 hour)?

19. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

https://www.sam.gov/

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your completed market research questionnaire via email at llwheeler@bop.gov on or before Thursday, August 19, 2021, at 10:00 a.m. Central Time (CT). Please feel free to contact me at (972) 352-4536 if you have any questions.

Sincerely, LaQueta Wheeler

LaQueta Wheeler, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through Beta.Sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:llwheeler@bop.gov

STATEMENT OF WORK

POST-SECONDARY EDUCATION

FPC ALDERSON

INTRODUCTION

The Federal Bureau of Prisons' Field Acquisition Office, located in Grand Prairie, Texas, intends to make a single firm fixed price contract award to a responsible entity for the provision of Post-Secondary Education services. The Federal Prison Camp (FPC) is located at 1 Glen Ray Rd, Alderson, West Virginia 24910.

PLACE OF PERFORMANCE

The place of performance will be in the Education Department of FPC Alderson or any other selected area to accommodate large groups within the facility.

REQUIREMENTS

Inmates attending post-secondary academic programs shall be required to possess a verifiable high school diploma or GED.

The contractor shall provide a curriculum that meets marketable skill requirements for a one year certificate program in a vocational program area. The certificate program should be focused on an employable trade and should be transferrable to other educational institutions of higher learning.

The contractor shall provide staff that will act as coordinator/aid and shall be responsible for implementing and maintaining the total program. These responsibilities shall include establishing and coordinating program and coordinating program requirements, coordinating affairs between the post-secondary institution and the FPC, providing inmates with all documents and information necessary for enrolling in classes.

The contractor shall make available, on a non-discriminatory basis, post-secondary education services consistent with the requirements of this solicitation, the rules and procedures of the FPC Alderson, and all applicable Federal and State laws and regulations in effect during the term of this contract. The manner and method in performing the tasks outlined in the statement of work are the sole responsibility and within the sole discretion of the contractor. The contractor shall perform all duties in accordance with accepted professional standards and methods as customary for this field and in accordance with the guidelines referenced above.

QUALIFICATIONS

The post-secondary education course provider must be currently accredited by the North Central Association of Colleges and Schools (include certificate or documentation with offer). The provider needs to be prepared to make available three separate one year certificate programs to meet enrollment numbers.

The contractor is required to attend all training by the Bureau of Prisons for contract workers. The contractor will not be permitted to attend institution meetings, staff recalls or government training for institution staff on contract time or as consideration of the contract. The contractor may attend team meetings, education departmental meeting or other meetings, relating to the services to be provided by the terms of the contract, to update staff on the progress of inmate students. All required training will be paid on a per sessions basis.

SCHEDULE

The contractor must be able to provide no less than eight courses per semester. These courses must lead to the completion of a certificate program that meets community standards. The provision of these courses will be contingent upon the availability of students for each course. Class hours will be in accordance with the following:

The contractor shall conduct eight, three credit hours sessions per semester. The classes will be provided to meet the need of the current population. The contractor shall submit a calendar of classes with their offer. The definite schedule of classes will be agreed upon by the Supervisor of Education and the contractor prior to the beginning of the semester.

It is preferable that classes are held during the hours of 5:30 pm to 8:30 pm, Monday-Thursday of each week, excluding Federal holidays. A definite schedule will be mutually agreed upon between the contractor and the Contract Officers Technical Representative (hereafter called the COR), prior to the commencement of classes.

Courses will be offered for period commensurate to post-secondary requirements but for not less than the required classroom hours per semester. A schedule of courses that are suggested is as follows; however, they may be reviewed and changed with concurrence of the COTR and/or the Supervisor of Education.

Plan #1 Base Year and Option Year

Fall-Eight, three-hour classes Spring-Eight, three-hour classes Summer-Eight, three-hour classes

Suggested programs included Certified Customer Specialist, Medical Transcriptionist, Medical Insurance and Billing and Receptionist. All college program must be approved by the Education Branch of the Bureau of Prisons; therefore, the programs may be subject to change. In the event of a cancelled class due to the absence of a scheduled instructor, the contractor shall provide a makeup session.

SUPPLIES

All supplies and equipment will be provided by FPC Alderson. Selection of materials to be used will be subject to approval by the Supervisor of Education. The contractor will control, supervise and be accountable for all government supplies and equipment to ensure that it is used only for the legitimate program purpose. All supplies, furniture and equipment must comply with institution security requirements and be approved prior to placing in use by the contractor.

TEXTBOOKS

All textbooks used for class purposes will be the same text as used by the college; however, the textbooks may be purchased from a source other than the college bookstore. College personnel will supply the college coordinator with the title, author, and edition of all textbooks to be utilized.

CLASSROOM MANAGEMENT

The contractor shall maintain and furnish, upon request, information and or data that is needed to comply with the education data system. Such information or data would include a classroom log, classroom enrollments and classroom completion.

The contractor will provide any information that is necessary for program review progress reports by the Unit Team or information that may be necessary for audit purposes. The record keeping will be maintained by the contractor and submitted to the Supervisor of Education upon request for the purpose of monitoring the program. All activities involved in this program are to conform to the policies and procedures established by the Federal Bureau of Prisons and those customary for this profession.

INMATE MANAGEMENT

The contractor will not be responsible for the management of inmates. The contractor will notify the Supervisor of Education or the COR, if problems or questions arise about inmates’ behavior or demeanor.