Question___Answer_Set__1_8940-0000038311_CDM_Uniforms.pdf

Department of General Services BU 8940 Event ID 0000038311 Procurement Division Q&A Set #1

QUESTION AND ANSWER (Q&A) SET # 1

Answsers to questions received during the Question and Answer period:

Q# Bidder/Responent Question IFB Section/ Attachment A# State’s Response

Q1 Is this a re-bid of the previous bid or was the previous bid awarded and the product delivered per the terms?

General Question A1 This is not a re-bid.

Q2

Lead time is 150 days if awarded by June 1st and 240 days if awarded after June 1st. Technically if the bid is awarded June 2nd there are 90 extra day.

Can the entire lead time be 240 days?

Attachment 1 - Administrative Requirements A2 No, if there is a possibility to receive the items sooner.

This will support the programs more effectively.

Q3 Bid samples may be hard to get by April 28th. Are bid samples mandatory? Attachment 1 - Administrative Requirements A3 Yes, the bid samples are mandatory.

Q4

Will the State accept sample uniforms in a different color than requested in the bid with confirmation the bidder would supply the uniforms in the requested color upon award?

Attachment 1 - Administrative Requirements.

Attachment 2 – Technical Specifications A4

No, they must be with the characteristics and quality stated on technical specifications (Attachment 2). We cannot accept uniform samples in a different color than specified in the bid. The final product must meet the requirements as outlined in the specifications.

Q5

Could the State provide the historical awarded/contract prices for the same or similar Class C Uniform projects previously procured by the California Military Department (CMD)?

General Question A5

Historically awarded contracts are public records that can be found on the DGS website. On the state contract and procurement system SCPRS . www.caleprocure.ca.gov.

For additional information submit a Public Records Request at Request Public Records at DGS.

Q6 Regarding the required bid samples, do the samples have to be submitted by the same date as the bid submission deadline?

Attachment 1 - Administrative Requirements. IFB Section 2, & Section 18-G. A6

Yes, Samples delivered by the Bidder or authorized representative must be received at the location specified and by or before the bid due date.

Q7

For the bid samples, would it be acceptable to submit samples that demonstrate the material, fabric quality, color, and workmanship that will be used, even if the samples do not yet fully reflect every final specification detail? I ask because the time frame before the bid due date is short, and producing samples that fully match all final required specifications may be difficult within that period.

Attachment 1 - Administrative Requirements.

Attachment 2 – Technical Specifications A7

No, they must be with the characteristics and quality stated on technical specifications (Attachment 2). Not acceptable for a purchase of this magnitude.

http://www.caleprocure.ca.gov/ http://www.caleprocure.ca.gov/ https://www.dgs.ca.gov/Services/Page-Content/Service-List/Request-Public-Records-at-DGS

Department of General Services BU 8940 Event ID 0000038311 Procurement Division Q&A Set #1

Q# Bidder/Responent Question IFB Section/ Attachment A# State’s Response

Q8

For the 2024 Class C Uniform solicitation, Event ID 0000030318, if you are not able to share the awarded vendor, would you be able to share the last awarded unit pricing per item, such as the blouse/jacket price and trouser/pant price?

General Question A8

Historically awarded contracts are public records that can be found on the DGS website. On the state contract and procurement system SCPRS . www.caleprocure.ca.gov For additional information submit a Public Records Request at Request Public Records at DGS.

Due to the tight schedule, customized labels cannot be ready in time. We kindly ask if you can accept samples without customized labels for preliminary inspection. Pre-production samples will be 100% made in full compliance with your requirements.

Customized labels will be strictly used for mass production. ease confirm approval at your earliest convenience so we can ship immediately.

Attachment 1 - Administrative Requirements.

Attachment 2 – Technical Specifications

Bidders are allowed to provide samples that demonstrate their labeling capabilities, they do not need to include the actual label required for this specific solicitation at this stage. Once the contract is awarded, the agency will collaborate directly with the supplier to finalize and implement the required label design.

http://www.caleprocure.ca.gov/ https://www.dgs.ca.gov/Services/Page-Content/Service-List/Request-Public-Records-at-DGS