Question & Answer Document

Revised 02/11/11 SPD-SPR004

Supplier Q & A Template

RFX Number: 46200-DNR0000385 RFX Title: Living Room Furniture

Requesting State Entity: Department of Natural Resources, Parks Division

Date: 04-22-15

Issuing Officer: Cynthia Cureton RFX Initially Posted to Internet: 04-15-15 eMail Address:

leigh.cureton@dnr.state.ga.us

Telephone: 404-651-7827

The purpose of this document is to provide answers to supplier questions.

Please see Questions and Answers included herein.

Note: This document is intended for informational purposes only. Any changes to the RFX must occur through a published addendum (or through publication of a new version of the RFX in Team Georgia Marketplace™). If multiple Q & A documents are posted, the most recent Q & A shall govern in the event of a conflict.

QUESTIONS AND ANSWERS

# Questions Referenced RFQ Section

Answers

1. 1

Has a specific fabric/vinyl been selected for the lounge chairs? If not, what fabric grade should be quoted?

Mandatory Question #5

Agency will supply the fabric; supplier is not required to include the price of the fabric with quote.

2. 2

For installation purposes how many different physical locations will there be? Will furniture need to be delivered and installed in each cabin? If so do you have an estimated number of cabins?

Delivery will be to one location at each Park listed on Attachment F. Individual cottages will continue to be rented and we cannot disturb guests. These sites do not have loading docks so a lift gate delivery is preferred.

3. 3

Will all the lounge pieces be ordered and shipped at one time – or will orders be placed in batches per state park and location?

This is a single award bid, not an open contract. All items will be ordered at one time.

4. 4

What is the fabric grade to be used on the pieces?

Fabric grade should not play a part in the furniture pricing. Fabric will be supplied to the supplier awarded the bid by the Agency.

5. If it is COM, who is responsible for procuring the fabric?

Mandatory Question #5

The agency will procure the fabric and provide is to the supplier awarded the bid.

6. What type of fabric is going on the sofa, loveseat and chair? I wanted to know if you needed specific fabric characteristics such as crypton or other moisture resistant fabrics.

Agency will supply the fabric; supplier is not required to include the price of the fabric with quote.

7. It appears that a specific manufacturer has not been selected… is this the case?

Agency does not require the award to be made to a specific manufacturer.

8. At the different locations, I understand that you want inside delivery… are there multiple buildings that will receive items at each location or will they be delivered to one central receiving location at each site?

Delivery will be to one location at each Park listed on Attachment F. Individual cottages will continue to be rented and we cannot disturb guests. These sites do not have loading docks so a lift gate delivery is preferred.

9. Will all product be ordered at the same time for deliver to various locations?

This is a single award bid, not an open contract. All items will be ordered at one time. Delivery will be to one location at each Park listed on Attachment F.

Individual cottages will continue to be rented and we cannot disturb guests.

These sites do not have loading docks so a lift gate delivery is preferred.

10. Is all product expected to be ready to deliver by 5/5/15?

Mandatory Questions, #5

Agency preference is to have items ready for delivery within 60 days of receipt of customer’s own material fabric.

11. Should this be priced using the Georgia State Contract Terms?

This solicitation is a one-time purchase and is not linked in any way to the Georgia State Contract or it’s Terms.

12. Is this going to be awarded to the lowest bidder or will weight be given to the specifications and quality of the furniture being bid?

The award for this solicitation will be based only on cost, and the award will go to the lowest responsive, responsible supplier.

13. Should we also be providing references?

References are not required as part of this solicitation.

14. We also have a few styles of mission furniture. Should we bid both or is there a preference?

Suppliers are allowed to submit multiple quotes to allow for submitting different styles.

Below is an example of the style we are looking for: