Quarterly_checklist_MD_2.docx

This is a quarterly maintenance checklist attachment for the City of Hayward's Pond Maintenance MD2 Request for Quote (RFQ) #25-049. The document outlines the scope of work required for comprehensive pond and canal maintenance services, which includes visual inspections of canals, monitoring aquatic weed growth and cattails, assessing water clarity and quality, monitoring pond levels, performing aquatic plant removal, applying chemical or biological treatments, conducting equipment maintenance on three vaults, monitoring water fowl presence, cleaning walkways, and documenting contractor notes with recommendations for repairs and preventative maintenance. The quarterly inspection schedule requires contractors to complete evaluations in March, June, September, and December, with all maintenance checklists submitted via email to MSDLandscape@hayward-ca.gov. The RFQ mandates a pre-proposal meeting on May 29, 2025, at 2833 Dune Circle; questions must be submitted by June 5, 2025; and proposals are due June 19, 2025, at 3:00 p.m., with contractor selection scheduled for June 26, 2025.

Qualified contractors must possess a valid California C-27 contractor's license and a California State chemical Applicator's License and must submit electronic proposals through the OpenGov Procurement platform along with a City of Hayward business license. The evaluation criteria are equally weighted across seven categories—proposal quality, experience, timeline, capacity, cost, references, and other considerations—with each category scoring up to 10 points. Insurance requirements include Commercial General Liability, Automobile Liability, Workers' Compensation, and Professional Liability coverage. The contract includes performance and labor bonds covering 100% of the total contract amount with a one-year warranty period for repairs and replacements. Mandatory certifications include a Non-Collusion Affidavit, Non-nuclear Weapons Involvement Affirmation, and Nondiscriminatory Employment Practices Certification. The pricing proposal includes a base bid for monthly services with additional line items for specialized labor such as electrician, plumbing, general labor, and aquatic vegetation removal. The procurement does not include specific set-aside designations for disadvantaged enterprises.