QSU OBICR202300001.pdf

Document Number: OBICR202300001 Page 1 of 27

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

PAGE OF PAGES

1 27

IS NOT A SMALL BUSINESS SET-ASIDE THIS RFQ X IS

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2 AND/

OR DMS REG. 1

3. REQUISITION/PURCHASE REQUEST NO.

See Lines

2. DATE ISSUED

02/08/2023

1. REQUEST NO.

OBICR202300001

5a. ISSUED BY

UNITED STATES CAPITOL POLICE

Office of Acquisition Management 119 D Street, NE Washington, DC 20510

6. DELIVER BY (date)

7. DELIVERY

X FOB DESTINATION

RATING

OTHER

(See Schedule)

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 9. DESTINATION

NAME

Shavonne Shaw

TELEPHONE NUMBER a. NAME OF CONSIGNEE

AREA CODE

NUMBER

593-3529 Ext.:

8. TO:

b. STREET ADDRESSa. NAME b. COMPANY

c. STREET ADDRESS

c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

03/08/2023 03:00 ET

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

See Lines

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations [ ] are [ X ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

Document Number: OBICR202300001 Page 2 of 27

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B Contract Type and Line Item Structure

C Descriptions/Specifications/Statement of Work C Descriptions/Specifications/Statement of Work

D Packaging and Marking D Packaging and Packing

E Inspection and Acceptance E Inspection and Acceptance

F Deliveries or Performance F Deliveries or Performance

G Contract Administration Data G Contract Administration Data

H Special Contract Requirements………………………………………………………………………………….15 I Contract Clauses

Contract Clauses USCP52.001 Order of Precedence USCP52.003 Conflict of Interest USCP52.004 Changes USCP52.005 Default USCP52.006 Disputes USCP52.007 Termination for Convenience USCP52.008 Unforeseen Circumstances USCP52.009 Excusable Delays USCP52.010 Gratuities USCP52.011 Option to Extend the Term of the Contract USCP52.012 Option to Extend Services USCP52.016 Contractor Safety and Environmental Standards USCP52.027 USCP Property in the possession of the Vendor USCP52.035 Termination for Cause USCP52.037 Prohibition on Release of Information of Award USCP52.038 Orders under Existing Contracts USCP52.043 Advertising of Award USCP52.044 Responsibility for Inspection and Acceptance USCP52.046 Employment Eligibility Verification USCP52.048 Electronic Submission of Payment Requests

L Instructions, Conditions and Notices to Offerors or Respondents L Instructions, Conditions and Notices to Offerors or Respondents

M Evaluation Factors for Award M Evaluation Factors for Award

Document Number: OBICR202300001 Page 3 of 27

Section B - Supplies or Services and Prices/Costs

The United States Capitol Police (USCP) is consistently in the process of recruiting new police officers that require the services of a Contractor to administer psychological testing services. These services will provide support to the USCP in assessing the employment suitability of applicants. To hire qualified personnel for the USCP, it is essential to properly screen potential law enforcement candidates during the hiring process. The USCP is seeking the services of a professional licensed clinical organization to provide psychological screening and testing for all applicants. Additionally, fitness for duty psychological testing for employed USCP personnel may also be required. USCP will identify required duties, responsibilities, working conditions and other psychologically relevant job characteristics inherent in the prospective position for the applicant and Contractor.

B.1 Type of Contract

The USCP anticipates awarding a Firm-Fixed Priced Service Contract for the Office of Background Investigations and Credentialing (OBIC) and the Office of Human Resources (OHR) as specified in Section C – Statement of Work. This contract will provide psychological screening and testing for all applicants and necessary psychological evaluation for employed USCP personnel. This contract will have a one (1) year base period and four (4) one-year option periods.

B.2 Contract Line Item Number (CLIN) Descriptions

The Contractor shall furnish to the USCP, OHR all the necessary qualified personnel, facilities, materials, supplies, equipment and services necessary to perform the requirements outlined in the Statement of Work and all other terms and conditions of the Solicitation and any resultant contract for the effort entitled “Psychological Testing Services”. The support services are in accordance with the fixed price/fee schedule identified below. The USCP reserves the right to add or delete items and labor categories over the life of this Contract.

Note: The unit prices shall be all inclusive of interviews, testing, final reporting and all activities associated with each applicant/subject.

B.2.1 Base Period

The base period of performance will be from March 15, 2023 through March 14, 2024.

CLIN Description Qty Unit of Measure Unit Price Total Extended Price

0001 Pre-Employment Psychological Screening

1 EA

0002 Pre-Employment Psychological Screening Retesting

1 EA

0003 Fitness for Duty Psychological Examination

1 NTE

0004 Fitness for Duty Psychological Follow-up

1 NTE

0005 Pharmaceutical Evaluation

1 EA

B.2.2 Option Period 1

The period of performance for Option Period 1 will be from March 15, 2024 through March 14, 2025.

CLIN Description Qty Unit of Measure Unit Price Total Extended Price

1001 Pre-Employment Psychological Screening

1 EA

Document Number: OBICR202300001 Page 4 of 27

1002 Pre-Employment Psychological Screening Retesting

1 EA

1003 Fitness for Duty Psychological Examination

1 NTE

1004 Fitness for Duty Psychological Follow-up

1 NTE

1005 Pharmaceutical Evaluation

1 EA

B.2.3 Option Period 2

The period of performance for Option Year 2 will be from March 15, 2025 through March 14, 2026.

CLIN Description Qty Unit of Measure Unit Price Total Extended Price

2001 Pre-Employment Psychological Screening

1 EA

2002 Pre-Employment Psychological Screening Retesting

1 EA

2003 Fitness for Duty Psychological Examination

1 NTE

2004 Fitness for Duty Psychological Follow-up

1 NTE

2005 Pharmaceutical Evaluation

1 EA

B.2.4 Option Period 3

The period of performance for Option Period 3 will be from March 15, 2026 through March 14, 2027.

CLIN Description Qty Unit of Measure Unit Price Total Extended Price

3001 Pre-Employment Psychological Screening

1 EA

3002 Pre-Employment Psychological Screening Retesting

1 EA

3003 Fitness for Duty Psychological Examination

1 NTE

3004 Fitness for Duty Psychological Follow-up

1 NTE

3005 Pharmaceutical Evaluation

1 EA

B.2.5 Option Period 4

The period of performance for Option Period 4 will be from March 15, 2027 through March 14, 2028.

Document Number: OBICR202300001 Page 5 of 27

CLIN Description Qty Unit of Measure Unit Price Total Extended Price

4001 Pre-Employment Psychological Screening

1 EA

4002 Pre-Employment Psychological Screening Retesting

1 EA

4003 Fitness for Duty Psychological Examination

1 NTE

4004 Fitness for Duty Psychological Follow-up

1 NTE

4005 Pharmaceutical Evaluation

1 EA

Section C - Descriptions/Specifications/Statement of Work

C.1 Background

The United States Capitol Police (USCP) is responsible for protecting Congress, its legislative processes, members, staff, visitors, and facilities from crime, disruption, and terrorism.

Currently, law enforcement candidates must undergo an extensive process before achieving their goal of becoming sworn law enforcement officers. The authority and responsibility of law enforcement demand high ethical and legal standards. To support this goal, the Equal Employment Opportunity Commission (EEOC), federal statutes prohibiting job-related discrimination; professional police organizations; and professionals in the mental health field have all played important roles in creating today’s pre-employment screening system. The existing pre-employment psychological screening system helps ensure that applicants are free from emotional or mental conditions that might adversely affect the performance of designated safety-based duties and responsibilities.

Psychological Fitness for Duty evaluations for current USCP personnel are necessary for the safety and welfare of the community and of department personnel and to ensure compliance with federal, state, and local laws that require commissioned and first responders must be free from any physical, emotional, or mental conditions that might adversely affect the exercise of the duties of a first responder in any way. A Fitness for Duty Evaluation is a specialized inquiry conducted by a specially qualified psychologist or psychiatrist in response to complaints or a reported inability to perform official duties safely and effectively because of mental illness or significant deterioration in cognitive abilities.

C.2 Purpose

USCP is consistently in the process of recruiting new police officers, that require the services of a Contractor to administer pre-employment psychological interviews and testing. This provides support to USCP in assessing the employment suitability of applicants. The USCP is seeking the services of a professional licensed clinical organization, to provide psychological screening and testing for all applicants. Additionally, psychological testing for employed USCP personnel who are performing specialized assignments and necessary psychological/fitness-for-duty and return-to-duty evaluations for employed USCP personnel is also required. USCP must balance agency and societal needs with the legal rights of current personnel/candidates and the applicable professional standards of the American Psychological Association (APA) which governs the psychological community. USCP will work to establish a rigorous standard of practice for pre-employment psychological evaluations in tandem with the hired Contractor.

USCP will identify, the required duties, responsibilities, working conditions, and other psychologically relevant job characteristics inherent in the prospective and current positions, for the Applicant, Employee, and Contractor.

C.3 Objective

The Contractor shall provide USCP applicants with an agreed-upon schedule to administer an agreed-upon clinical interview and a computer-based test battery for requested pre-employment psychological services. Pre-employment psychological screenings may be required for up to 1,440 individuals on an annual basis (120 maximum screenings per month). Psychological Assessments and Fitness-for-Duty evaluations may be required for up to 60 individuals on an annual basis (5 maximum evaluations per month).

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C.4 Scope/General Requirements

C.4.1 Experience in conducting psychological testing for law enforcement and public safety entities

The Contractor shall have significant experience in conducting psychological testing for law enforcement and public safety entities.

The Contractor shall demonstrate the following:

• competency in the field of psychology

• inclusive of cultural competence

• must have significant experience in the research methods identified for applicant testing.

C.4.1.2 Contractor Minimum Qualifications:

C.4.1.2.1 The Contractor’s personnel providing clinical oversight must be a licensed, doctoral-level clinician or medical doctor and shall maintain the required state licensing in Maryland, Virginia, or the District of Columbia for the duration that the Contractor provides these services to USCP.

C.4.1.2.2 The Contractor’s personnel conducting interviews assessments, testing, and providing assessment recommendations must be a licensed, master’s level clinician(s) and shall maintain the required state licensing in Maryland, Virginia, or the District of Columbia for the duration that the Contractor provides these services to USCP.

C.4.1.2.3 The clinical staff shall have expertise in conducting clinical interview assessments as well as the testing and assessing personality characteristics, job skills, and abilities relevant to applicant or employee selection.

C.4.1.2.4 The clinical staff shall base their work on established scientific and professional knowledge of the discipline. The clinical staff should have a basic knowledge of the research literature available on psychological testing for public safety positions.

C.4.1.2.5 The clinical staff shall have a working knowledge of employment laws impacting the conduct of pre-employment psychological evaluations, including but not limited to the Americans with Disabilities Act (ADA), Americans with Disabilities Amendments Act (ADAA), Genetic Information Nondiscrimination Act (GINA), and other federal and state laws applicable to the practitioner’s jurisdiction. Clinical staff should consult with legal counsel when appropriate.

C.4.1.2.6 The clinical staff must adhere to ethical principles and standards for practice in their profession and jurisdiction.

C.4.1.2.7 The clinical staff shall decline to accept a Pre-employment Psychological (PPE) and Fitness For Duty Examination (FFDE) referral when personal, professional, legal, financial, or other competing interest or relationships could reasonably be expected to: (a) impair their objectivity, competence, or effectiveness in performing the functions; or (b) expose the person or agency with whom the professional relationship exists to harm or exploitation (e.g. conducting a PPE and FFDE on an applicant who had previously been in counseling or therapy with the examiner, evaluating an individual with whom there has been a business or significant social relationship.

C.4.1.2.8 The clinical staff shall have a working knowledge with the selection process of law enforcement and/or military, assessment standards, and procedures required by law.

C.4.1.2.9 Training certifications must be available to demonstrate experience specifically in the provision of pre-employment psychological evaluations and clinicians must participate in regular, ongoing continuing education and training that is specific to psychological screening, inclusive of four (4) hours of cultural competence training per year. MANDATORY- Upon initial submission of the state license, the COR will verify annually to ensure the license is still valid. The training certificates for the (4 hours) continuing education/training must be submitted to the COR on an annual basis.

C.4.1.2.10 The Contractor shall submit testing protocols for every test conducted prior to implementation in the screening process.

This will include the criteria in which the test is standardized and validated as well as measured outcomes of the tests.

C.4.1.2.11 The clinical staff shall meet the following criteria: a verifiable background in psychology; knowledgeable with International Association of Chiefs of Police (IACP) standards; knowledgeable with the overall hiring process of the law enforcement and/or military, and assessment standards and procedures required by law.

C.4.2 Proposed Methodology for Pre-Employment and Fitness for Duty Psychological Evaluation Recommendations

The Contractor shall submit their proposed methodologies, processes, standards, and/or approach to psychological evaluation and

Document Number: OBICR202300001 Page 7 of 27 recommendations. The Contractor will design for USCP, the Contractor’s methodologies, processes, standards and/or approach to psychological evaluation. The Contractor shall include a copy of all assessment tests/questions used as part of their methodology and process. The Contractor will retain all rights to the methodologies and processes developed by the Contractor for USCP. USCP shall not be authorized to implement or otherwise utilize the Contractor’s methodologies, processes, standards and/or approach without the express written consent of the Contractor. The Contractor shall retain custody of completed testing materials, including results for a period of 5 years, and to provide this information to USCP at its request. This information is to be maintained in a manner, which protects information from any disclosure except as authorized in writing by the USCP Program Manager (PM) and the Contracting Officer Representative (COR).

The report of the Contractor’s evaluation must be emailed as an encrypted pdf with the password to the USCP Program Manager (PM) and the Contracting Officer Representative (COR) and will contain a clear determination of the applicant’s psychological suitability for employment, based on an analysis of all psychological assessment materials, including background information, relevant personal, educational, employment, and health history (which shall be collected and integrated with the psychological assessments battery test results), and clinical review data.

The results for Pre-Employment Examinations will be the standardized psychological assessment “ranking system” as follows:

“Clinically appropriate”, “Not clinically appropriate” or “Temporarily not clinically appropriate”.

The Contractor shall consistently utilize their “ranking system” (“clinically appropriate”, “not clinically appropriate”, or “temporarily not clinically appropriate”) submitted under their Request for Proposal and shall not deviate from this ranking system.

Any deviation from the use of the agreed-upon “ranking system,” must be discussed with the USCP hiring representative and put in writing as a change to the outlined contract and signed and agreed upon by all parties.

If relevant to the psychological employment suitability, health records will be obtained from treating healthcare professionals and reviewed before a final determination is made of the applicant’s psychological employment suitability.

In addition, when available, relevant information from the background investigation and methods used for the detection of deception from USCP should be shared with the clinical interviewer. When such records are unavailable, consideration will be given to deferring the employment psychological suitability determination until the health records can be reviewed or the basis for the concern is otherwise resolved.

C.4.3 Following Criteria to Select Psychological Assessments, Structured Clinical Interviews, and Screening Process

The identified Contractor shall use the following criteria to select psychological assessments, structured clinical interviews, and screening process:

1. Prior to the administration of any psychological instruments and clinical interview, the Contractor will disclose information to the applicant that includes: the nature and objectives of the evaluation, the intended recipients of their tests results, a statement that the hiring agency is the client, the probable uses of the evaluation and information obtained and the limits of confidentiality.

2. All psychological tests will be administered based on protocols outlined by the publisher and professional standards.

3. Contractors must take steps to ensure electronic technology used for psychological and pre-employment screening are (a) their competence with the technology used; (b) that relevant authorizations and safeguards are in place; and (c) adhere to professional and industry standards. If a technical issue occurs outside of the Contractor’s control such as a weather storm that prevents the use of technology, the contractor will have a manual copy of the assessment on hand that can be completed by the individual being assessed and inputted into the computer later, or plan for the applicant to take the assessment in their home at a mutually agreed upon time.

4. Psychological and pre-employment test scales, profiles, and reports used for pre-employment selection purposes will be produced using current software or scoring keys licensed by the test publisher.

5. All tests shall have a validated standard and shall be consistently used in keeping with guidelines and directives established by the American Psychological Association (APA), the International Association of Chiefs of Police (IACP), the Equal Employment Opportunity Commission (EEOC), and the American with Disabilities Act (ADA);

6. The results of the computer-based test battery should be verified by the Contractor’s clinician and shared with the USCP designee(s) 48 hours after the clinical assessment has been conducted. The Contractor shall provide a sample of the report format or encrypted email that must be sent to the Program Manager and COR. If the results cannot be affirmed due to the need for additional mental health information, USCP and the Contractor must mutually agree to the additional time necessary for completion.

7. All tests should integrate standard information regarding the applicant’s relevant history (e.g., school, work, interpersonal, family, legal, financial, substance use, mental health)

8. All psychological interviews shall be audio recorded and shall have a duration of forty-five (45) to sixty (60) minutes;

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9. The individual face-to-face clinical interview with the applicant should be conducted before a final determination of the applicant’s psychological suitability is made. The purpose of the clinical interview is to provide relevant interpersonal and mental status information about the candidate and to confirm and/or clarify test scores, personal history, and related information collected during the psychological evaluation. Clinical interviews should be conducted in a consistent, comprehensive manner and focused exclusively on the information relevant to the purpose of the evaluation and agency-specific selection criteria.

10. All computer-based battery tests shall be objective (versus subjective) in scoring;

11. The testing proctor shall identify applicants that are attempting to fraudulently complete their testing profile;

12. All psychological tests must address both the applicant’s mental stability and employment suitability concerns for the law enforcement position;

13. All psychological tests shall independently add to the strength of the applicant’s application process but shall not be redundant in scope or measured outcome;

14. All tests shall not be discriminatory to applicants and not exceed a standard 6th-grade reading level; and

15. All psychological tests shall not present an adverse impact on females, or minorities, and shall not discriminate based on sexual orientation, and will support the cultural competence of the administrator.

C.4.4 Following Standards the Contractor must adhere to:

• United States Capitol Police Hiring Standards

• American Psychological Association (APA)

• Americans with Disabilities Act (ADA)

• Americans with Disabilities Amendments Act (ADAA)

• Genetic Information Nondiscrimination Act (GINA)

• International Association of Chiefs of Police (IACP)

• Equal Employment Opportunity Commission (EEOC)

• Health Information Protection Privacy Act (HIPPA)

• Health Information Protection Act requirements (PHIPA)

• Personal Information Protection and Electronics Act requirements (PIPEDA)

C.5 Specific Requirements and Tasks

C.5.1 Psychological Screenings/Schedule & Administer Test/Conduct Interviews

The Contractor shall provide psychological screening, schedule and administer a computer-based test battery and conduct interviews for requested psychological services on an on-going basis.

C.5.1.1 Clinical Interviews and Pre-Employment Psychological Screenings

The Contractor shall provide a licensed master’s level clinician to provide oversight of the psychological screening and testing for all applicants which includes applicants for specialized assignments.

The scheduling of these services is to be flexible to meet the demands of the USCP, as the USCP is episodically required to meet student apportionments at the Federal Law Enforcement Training Center.

The Contractor shall be able to provide screenings for large groups of applicants (maximum of 50), to include testing and clinical interviews, and individuals in professional offices conveniently accessible from the District of Columbia, Maryland and Virginia.

The Contractor will receive a 30-day request in advance for preparation.

C.5.1.2 Test Administration

The Contractor shall be responsible for the administration of the required test and services below:

• The Contractor must reserve five (5) days per week each month to conduct computer-based tests and clinical interviews.

• If USCP and the Contractor are operating under a pandemic protocols and/or a requirement to operate remotely, the

Contractor shall have a virtual process for test administration and clinical interviews fully operational within (five) 5 days of the request from USCP.

• Any additional assessment testing request outside of the reserved USCP block will be subject to availability by the Contractor.

• USCP will contact the Contractor by 12:00 noon on Tuesday of each week with the schedule for the upcoming week.

• USCP will provide the contractor with updates which may include additional names, cancellations, or replacements by 12 noon on Thursday and Friday for the upcoming week.

The Contractor shall provide the following requirements:

• A comprehensive battery of pre-employment psychological and employment suitability test designed to determine

Document Number: OBICR202300001 Page 9 of 27 psychological employment suitability for law enforcement employment.

• The Contractor will also be responsible to ensure that all tests administered are valid, reliable, and repeatable. Test employed must be job related, non-discriminatory, and determine mental health suitability standards.

• If in the opinion of the contractor, an additional assessment test would be beneficial to the USCP, the contractor will provide the assessment only with the previous consent of the Director/Commander of the Office of Background Investigations and Credentialing or their designee.

C.5.1.3 Test Administration for Virtual Format The virtual testing platform must utilize the same Contractor methodology, assessment tests, and screenings/interview process. The Contractor must provide their complete virtual testing process, virtual clinical interview process, and protocols. The virtual platform must meet the following criteria:

Meets Health Insurance Portability and Accountability Act (HIPAA) Security Rule requires implementation of three types of safeguards: 1) administrative, 2) physical, and 3) technical.

Firewall Standards Identification Verification Audio Recording of Clinical Interviews Transferable to the current paperless file system Virtual Exam Proctors Compatible with Microsoft Windows and Mac Operating System Secure data center End-to-End encryption Recruit data should not be stored Meets Personal Health Information Protection Act requirements (PHIPA) Meets the Personal Information Protection and Electronics Act requirements (PIPEDA)

C.5.1.4 Report of Findings and Recommendations

Within forty-eight (48) hours, after completion of the psychological review, the Contractor shall provide the following:

• The results of the testing via email to the USCP designated Program Manager

• Provide a whether a candidate is deemed “clinically appropriate” or “not clinically appropriate”.

• If additional information is required impacting the forty-eight (48) results, the contractor will advise “the candidate is undecided until further clinical review”

The Clinical Summary Report, which must include the following:

- A copy of the participant score test results, for “clinically appropriate” applicants

- Clinical Summary Report must be completed within five (5) business days after the completion of the pre-employment psychological screening.

• The Clinical Summary Report for “temporarily not clinically appropriate” and “not clinically inappropriate” applicants must be completed within fifteen (12) business days after the completion of the pre-employment psychological screening.

• The Contractor must include a copy of the “Clinical Summary Report.

The Contractor shall participate with USCP designated personnel [preferably the Program Manager and one (1) Investigator] telephonically in the case review process in order to develop a better understanding of the process and understand the reasons for the ratings of applicants. The date, time and frequency will be determined upon contract award. The written report and recommendations shall be as follows:

• Provided in an encrypted pdf with password to the Program Manager and the Division Commander by the due date outlined above during the Contractor Hours of Performance outlined in C.11 of the contract to the Program Manager and the COR.

• These reports shall evaluate the psychological and employment suitability of the candidate for the position based upon an analysis of all psychological materials, including valid test data and psychological clinical interview results.

• Reports shall contain a rating and recommendation of “clinically appropriate”, “temporarily not clinically appropriate”, or “not clinically appropriate” for employment based on the results of the screening, justification for the recommendation and rating, and any reservations that the licensed clinician might have concerning the applicant regarding the clinical interview and test results.

• Candidates deemed “not clinically appropriate” cannot re-apply to USCP. Candidates deemed “temporarily not clinically appropriate” based on the applicant’s emotional intelligence or life experience may re-apply after one year (12 months).

• Information regarding the applicant will be noted on the applicant’s clinical summary.

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• The report will be delivered only to the designated Program Manager and the Division Commander within the USCP Office of Backgrounds Investigations and Credentialing. The Contractor shall consider all information obtained and professional opinions formed pursuant to this contract to be confidential adhering to Health Information Protection Privacy Act (HIPPA) laws and communicated only to the USCP Program Manager or OBIC Division Commander as identified in Section G of this contract. Any electronic communications with USCP will contain the wording “Confidential medical information” and be encrypted and password protected per APA ethical standards. The contractor will deliver the above-referenced copies to USCP at the end of the contract period of performance.

• The Contractor shall maintain copies of all materials, questions, responses, reports, recommendations, data, and all communications created or received pursuant to this contract in a secure area for a minimum of five (5) years.

• Hard-copies of written correspondence shall be marked “confidential.”

• Clinical diagnoses or psychiatric labeling of applicants should be avoided unless relevant to the clinician’s conclusion or identified because of the personality clinical test or other clinical tests, necessary for USCP to make an employment decision, and/or required by law.

C.5.2 Interviews and Psychological Screenings for Fitness for Duty Evaluation The Contractor shall provide psychological screening, schedule and administer a computer-based test battery and conduct interviews for requested psychological services on an on-going basis.

The Contractor shall provide a professional licensed master’s level clinician to provide psychological screening and testing for current USCP personnel, who were referred by a USCP designee due to performance, conduct, behavior, circumstances, and/or mental health concern(s) that the individual may be a threat to personal or public safety. USCP sworn and civilian personnel, personnel performing specialized assignments, and personnel returning from an extended leave may require a fitness for duty evaluation.

C.5.2.1 Test Administration/Assessment for Fitness for Duty Process

The USCP will notify the Contractor of a need for a Fitness for Duty Examination. Within two (2) days after Contractor notification, the USCP must provide the Contractor with the complete Fitness for Duty Package (the package contents will be provided upon award).

• If USCP and the Contractor are operating under a pandemic protocols and/or a requirement to operate remotely, the Contractor must have a virtual process for test administration/assessments fully operational within 30 days of the request from USCP. The Contractor must meet the same criteria identified in C.5.1.3 Test Administration for Virtual Form.

1. Witness For Duty Without Medical Consult Within five (5) business days of receiving the completed Fitness for Duty Package, the Contractor must schedule the employee for a Fitness for Duty Examination. The Contractor shall:

• Review all pre-determined checklist requirements prior to the initial session Conduct a two-hour Clinical Interview for each employee

• Conduct the initial five clinical/employment assessments in a proctored testing environment

• Conduct telephone interviews with all previous mental health providers to include: Therapists, Hospitals, In-Patient

Services, Psychiatrists, etc. if clinically appropriate

• Conduct telephone interviews with the employee’s supervisor, or OPR staff if appropriate

• Send reports to an internal Contractor Psychiatrist for consultation when appropriate

• Provide a medication assessment review by a licensed Psychiatrist based on an industry published and accepted publication for medical evaluations for Law Enforcement Officers (publication must be identified and a copy provided to the Department)

• Within ten (10) business days after the completion of the Fitness For Duty Evaluation, the Contractor must submit a written report of findings and recommendations as outline in C.5.2.2.

2. Fitness For Duty Evaluation With Medical Consult

• Within five (5) business days of receiving the completed Fitness For Duty Package, the Contractor must send a release form to all practitioners who have treated the employee prior to the Fitness for Duty Evaluation. It is understood the request information is necessary to develop the Fitness for Duty Examination Plan.

• Within five (5) business days, it is anticipated the Contractor should receive all of the required data from to the employee’s practitioners

• Within five (5) business days after receipt and review of practitioner’s data, the contractor conducts the Fitness For Duty Examination/Assessment which includes the following:

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• Review all pre-determined checklist requirements prior to the initial session.

• Assessments will be administered based on the selection for each individual in the proctored testing environment.

• After Fitness for Duty Evaluation, the Contractor will take the following steps:

• Conduct telephone interviews with all previous mental health providers to include: Therapists, Hospitals, In-Patient Services, Psychiatrists, etc. if clinically appropriate

• Conduct telephone interviews with the employee’s supervisor, or OPR staff if appropriate

• Send Report to internal GCL Psychological Services Psychiatrist for consultation when appropriate

• Within ten (10) business days after the completion of the Fitness For Duty Evaluation, the Contractor shall submit a written report of findings and recommendations as outline in C.5.2.2

• Within ten (10) business days after the completion of the FFDE, the contractor shall submit a treatment plan checklist, if a treatment plan is recommended, that the Department will provide to the employee. Checklist will contain enough information for the employee’s treating practitioners to understand what specific areas of concern require addressing.

Treatment plan checklist should contain an estimated time frame for completion understanding that the treating practitioner shall develop his/her own plan in consultation with the employee.

3. Fitness For Duty With Medical Consult and Non-Practitioner’s Response

• Within (5) business days, it is anticipated the Contractor should receive all of the required data from the employee’s practitioners

• If the practitioners does not respond or provide the requested data by the five (5) business days, the Contractor must provide the COR with a summary report advising USCP of the following:

• Lack of practitioner response and the attempt to contact them

• Incomplete data/information

• A Recommendation:

a. If Contractor recommends to proceed with the Fitness For Duty Evaluation without practitioner information, the Contractor must provide a written notification to the COR as to the clinical reason for the recommendation to proceed without the additional data/information.

b. If Contractor recommends not to proceed with the Fitness For Duty Evaluation due to incomplete and/or unable to obtain information from the practitioner(s), the Contractor must provide a written notification to the COR as to the clinical reason for the recommendation not to proceed.

c. COR will arrange a meeting with the USCP Fitness for Duty Group and provide a written response to the Contractor within two

(2) business days. During the review period, the timelines identified within this contract will be suspended and shall resume upon a mutual agreement between both parties.

C.5.2.2 Report of Findings and Recommendations

The Contractor shall submit a Fitness for Duty Evaluation Summary Reports with Recommendations in an email encrypted pdf file and password to the COR or identified individuals within the USCP Office of Human Resources Division.

The report shall evaluate the employee’s ability to perform the essentials functions of the employee’s position. The evaluation shall be based on the Contractor’s analysis of all the psychological materials, current psychological treatment plan and contractor’s opinion of effectiveness to address present conditions, including test data and psychological interview results. Reports shall contain a recommendation, which may include a treatment plan and follow-up Psychological Assessment and any reservations that the licensed clinician might have regarding information gained during the clinical interview and test results. Clinical diagnoses or psychiatric labeling of applicants should be avoided unless relevant to the clinician’s evaluation and deemed necessary for USCP to make an employment decision, and/or required by law.

The Contractor shall consider all information obtained and professional opinions formed pursuant to this contract to be confidential adhering to Health Information Protection Privacy Act (HIPPA) laws. The Contractor shall communicate the information only to the designated representative as identified by the COR. Hard-copies of written correspondence shall be marked “Confidential Medical Information.” Any electronic communications with USCP will contain the wording “Confidential medical information” and be encrypted and password protected per APA ethical standards. The Contractor shall maintain copies of all materials, questions, responses, reports, recommendations, data, and all communications created or received pursuant to this contract in a secure area for a minimum of five (5) years from the date the materials, questions, responses, reports, recommendations, data or communications were created or received. The contractor will deliver the above-referenced copies to USCP at the end of the contract period of performance.

Document Number: OBICR202300001 Page 12 of 27

C.5.2.3 Request For Timeline Change/ Extension

All request by the Contractor to change or extend the timeline must be in writing and submitted to COR. The COR will submit the request to the Fitness For Duty Group for review and approval. The COR will provide a response to the Contractor within two (2) business days. During the review period, the timeline will be suspended.

C.5.2.4 Ethical or Licensing Concerns/Issues

During the Fitness For Duty Process, should the Contractor identify an ethical or licensing issue that may adversely impact the license of the Contractor, the Contractor shall present a written request to the COR outlining the reason of the request. The Fitness For Duty Group and the Contractor will work to resolve the issues presented by the Contractor. During this period the timeline guidelines identified in this contract will be suspended.

C5.2.5 Follow-up Fitness for Duty Psychological Assessments

The Contractor must schedule the USCP employee for the Follow-up Fitness for Duty Psychological Assessment as outlined in the original written report from the initial Fitness for Duty Psychological Assessment. The Contractor shall:

• Review all pre-determined checklist requirements prior to the initial session

• Conduct a one-hour Clinical Interview with each employee

• Conduct one (1) to four (4) clinical assessments in a proctored testing environment for each individual based on the identified issues and concerns in the initial evaluation.

• Conduct telephone interviews with all previous mental health providers to include: Therapists, Hospitals, In-Patient

Services, Psychiatrists, etc. if clinically appropriate.

• Conduct telephone interviews with employee’s supervisor, or OPR staff if appropriate

• Send Report to the Contractor’s internal Psychiatrist for consultation when appropriate.

Within ten (10) business days after completion of the Follow-Up Fitness for Duty Psychological Evaluation:

The Contractor shall submit a Fitness for Duty Evaluation Summary Reports with Recommendations utilizing USPC’s SharePoint solution/directory or email an encrypted pdf file. SharePoint is the preferred digital medium for report submission. In the case of a system issue with the USCP approved digital medium, the Contractor must seek approval for the COR or identified individuals within the USCP Office of Human Resources Division to use an alternate option. The Contractor should contact the helpdesk when experiencing issues with SharePoint or other digital medium provided by USCP.

These reports shall evaluate if the employee’s ability to perform the essentials functions of the employee’s position based upon an analysis of all psychological materials, including test data and psychological interview results. The report should be valid for no longer than one year (12 months) from completion unless the employee demonstrates psychological or behavioral concerns by the USCP organization. The report will be delivered only to the designated COR or identified individuals within the USCP Office of Human Resources division. Clinical diagnoses or psychiatric labeling of applicants should be avoided unless relevant to the clinician’s evaluation and is deemed necessary for USCP to make an employment decision, and/or required by law.

The Contractor shall consider all information obtained and professional opinions formed pursuant to this contract to be confidential adhering to Health Information Protection Privacy Act (HIPPA) laws and communicated only to the USCP COR or designated representative as identified in Section G of this contract. Hard-copies of written correspondence shall be marked “confidential.”

Any electronic communications with USCP will contain the wording “Confidential medical information” and be encrypted and password protected per APA ethical standards. The Contractor shall maintain copies of all materials, questions, responses, reports, recommendations, data, and all communications created or received pursuant to this contract in a secure area for a minimum of five (5) years from the date the materials, questions, responses, reports, recommendations, data or communications were created or received. The contractor will deliver the above-referenced copies to USCP at the end of the contract period of performance.

C.6 Fitness for Duty Evaluation Psychiatric Review

As a part of the Fitness for Duty Evaluation, there may be a need for a Psychiatrist to review and consult on the employee’s fitness for duty evaluation and clinical file. This may include a review of the medications which requires the employee’s emotional stabilization, hospitalization information, etc. This psychopharmacological process is specifically within the scope of the psychiatrist job, as such are trained in the following methodology.

Psychiatrists are medical physicians who must evaluate patients to determine whether their symptoms are the result of a physical illness, a combination of physical and mental ailments, or strictly psychiatric. Psychiatrists have broad training in bio-psycho-social approaches to assess and manage mental illness, to include the prescribing and dispensing of psychopharmacological medications.

Document Number: OBICR202300001 Page 13 of 27

C.7 Written Documentation between Contractor and USCP

On an on-going basis, the Contractor shall provide appropriate written feedback when formally requested by the USCP COR for dissemination to the applicant ten (10) business days after the request.

C.8 Contractor Shall be Locally Available for Real-Time Consultations

The Contractor shall have a locally licensed clinician based in Washington DC, Maryland or Virginia. The Contractor must be readily available to consult with USCP, defend procedures, understand and be able to professionally explain conclusions and recommendations in the event that an employment recommendation is challenged administratively within a 24-hour period.

The Contractor must be readily available to consult with USCP, defend procedures, understand and be able to professionally explain conclusions and recommendations in the event that an employment recommendation is challenged in court. If there is a need to defend the psychological data, the licensed clinician must be available at a maximum of four (4) hours with no additional cost to USCP. Any additional time needed and cost shall be at the agreed contract rate by both parties.

C.9 Kickoff Meeting

No later than seven (7) business days after the effective date of the Contract award, the Contractor shall meet with the Contracting Officer Representative (COR) and other mandated USCP personnel in Washington, DC at the Fairchild Building. The Contractor shall first conduct a briefing (i.e. 30-45 minutes) describing the Contractors planned approach. The Contractor shall be prepared with appropriate briefing materials for USCP participants. This meeting will ensure the Contractor and the COR have a common understanding of the contract specifications. In addition, a discussion of the project’s objectives, planned course of action, milestones and deliverables as well as resolution of any differences between the USCP’s technical approach and the Contractor’s approach based on USCP requirements shall occur.

C.10 Submit Monthly Progress Reports The Contractor shall furnish Monthly Progress Reports electronically to the USCP COR and the USCP Contract Specialist (CS) no later than the 10th of each month. At a minimum, this report shall include a narrative description of the following items:

b. Accomplishments made during the reporting period to include number of candidates test and ranking status.

c. Plans for accomplishments in the next reporting period.

d. A review of the overall progress in the conduct of this contract.

e. Problems or delays that the Contractor has experienced in the conduct of his/her services.

f. Specific action that the Contractor would like USCP to undertake to alleviate any contract problems.

C.11 Hours of Performance

Work shall be performed during normal business hours from 8:00 am to 5:00 pm. The following are Federal Holidays observed by the

USCP:

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

However, business may be conducted on such Holidays, e.g., Columbus Day, President’s Day and Veteran’s Day, when mutually agreeable at the negotiated contract rate.

Section D - Packaging and Marking

The Contractor shall, at no additional charge to the USCP, be responsible for packaging and packing, if required. All packaging and packing under this contract shall be furnished to meet the requirements of the carrier, if applicable, and to insure safe delivery at destination.

D.1 Marking

All information submitted including correspondence, forms, etc., to the Contracting Officer’s Representative (COR) and/or Program Manager shall include the following information:

1. Contract Number,

2. Contractor’s name and address,

3. Project Title, Document Number: OBICR202300001 Page 14 of 27

4. Date, and

5. Point of contact information.

All reports generated under this contract will contain the following disclaimer statement on the cover page:

“The views, opinion, and findings contained in this report are those of the author(s) and should not be construed as an official U.S.

Capitol Police position, policy, or decision, unless so designated by other official documentation.”

Associated Lines:

Section E - Inspection and Acceptance

Clause Title 52.246-4 Inspection of Services - Fixed-Price (Aug

1996)

Section F - Deliveries or Performance

PERIOD OF PERFORMANCE

ITEM START END

0001 03/15/2023 03/14/2024

F.1: Period of Performance

The period of performance for the resulting Contract shall be from the date of award through twelve (12) calendar months.

The base year period of performance for the resulting contract is…