QSDM-J3-223000-A_T10_RFP Enclosure 5_ EDI Certification (1).pdf

EDI Certification

ELECTRONIC DATA INTERCHANGE

Contractors must be able to conduct business utilizing a standardized electronic method. All transactions will be submitted to and received by the prime contractor ONLY. Under the Delivery

Orders, GSA will not conduct electronic transactions with the prime contractor's subcontractors or dealers. All electronic communications between GSA and the awarded contractor will be through the GSA EDI Gateway or a GSA-provided third party service provider.

Due to the potentially large volume of delivery orders, GSA's required method of communications for the contract is EDI.

1.1 Electronic Communications with GSA

For contractors who may not have conducted business with GSA using EDI in the past, GSA will on-board the awarded contractor directly to the GSA EDI Gateway or a

GSA-provided third party service provider using the standards of EDI business documents detailed in this section. GSA personnel will coordinate the on-boarding activities with the contractor.

The contractor is required to work with GSA to understand and adhere to GSA business rules and requirements as they relate to:

214 Transportation Carrier Shipment Status Message;

810 Invoice;

Processing ofbackorders;

Purchase order acknowledgements;

Shipment information;

Delivery information;

Delivery documentation;

Accuracy of data provided to GSA;

Contractor cancellations;

Customer cancellations;

Interpretation of GSA data in order to meet GSA shipping documentation guidelines; and

Processing of emergency purchase orders

GSA reserves the right to test and validate the vendor's EDI capabilities for all required transaction sets before on-boarding commences.

1.2 EDI Transaction Sets

GSA communicates using American National Standards Institute (ANSI) X12 transaction sets as follows: ( details are available at https:/ /vsc.gsa.gov/ediuser/eddven.cfm)