QRP230001 AI SS.docx

SALES SOLICITATION/AGREEMENT NUMBER: QRP-23-0001

ISSUED BY: Aberdeen Proving Ground (APG) Qualified Recycling Program (QRP)

SUBJECT: For Sale - Mixed Scrap Metal- Aluminum and Stainless Steel

ISSUED DATE: December 1, 2022

RESPOND DATE: December 15, 2022 NLT 2:00 p.m. ET

RESPOND BY EMAIL TO: Ms. Vickie Venzen at vickie.a.venzen.civ@army.mil, Ms. Maia Kaiser at maia.n.kaiser.civ@army.mil, and Ms. Amy Bowen at amy.m.bowen.civ@army.mil. Please note: All three points of contact listed need to be included on all correspondences.

Please examine the following specifications and, if interested, respond as outlined above.

BID PACKAGE REQUIREMENTS:

Please note- A complete bid package includes all of the below items

1. SF 114-F

2. Signed Sales Agreement

3. Proof of motor vehicle liability and bodily injury insurance

4. Proof of equipment operation certification

5. List of equipment that will be staged at the scrap yard during material removal.

GENERAL SPECIFICATIONS:

The APG’s QRP (from this point known as the Seller) is currently accepting bids for the sale of approximately 120,000 pounds (lbs.) of mixed scrap aluminum and stainless steel. The QRP makes no representation concerning the proportion of specific material types or percentage of foreign matter.

The estimated amounts listed above are taken from the most recent historical information maintained in the Governments records. It is provided to give prospective buyers an awareness of a rough order of magnitude for planning. This agreement is to remove at least 120,000 lbs. of mixed scrap aluminum and stainless steel. The Buyer may remove more at the same bid price within the time limit of this sale at the discretion of the government.

These products are being advertised for sale using a spot bid process. Interested bidders (from this point known as the Buyer) should complete the attached Standard Form (SF) 114-F and return it with this signed document by email no later than December 15, 2022 by NLT 2:00 PM. The Buyer must send bids to all three points of contacts, Ms. Vickie Venzen at vickie.a.venzen.civ@army.mil, Ms. Maia Kaiser at maia.n.kaiser.civ@army.mil, and Ms. Amy Bowen at amy.m.bowen.civ@army.mil, indicating the price per pound that they would like to bid for all materials identified in this solicitation, excluding any storage /or processing equipment owned by the Seller. The final material weight will be determined after the materials are loaded for transport off the Installation. The winning bid will be the highest per pound responsive bid. The amount paid will not be adjusted to reflect composition percentages.

Buyers are encouraged to inspect the materials offered for sale to satisfy themselves as to material quality, local surroundings and general conditions that may affect the offer proposed. In no event will the failure to inspect the material constitute grounds for a claim after award on a sales agreement resulting from this invitation for bids.

MATERIAL INSPECTION:

The Buyer is invited to inspect the property prior to submitting a bid. An appointment is required for inspection and must be scheduled in advance. Please contact Ms. Vickie Venzen, 410-322-1670, vickie.a.venzen.civ@army.mil and Ms. Maia Kaiser, 443-421-7732, maia.n.kaiser.civ@army.mil, and Ms. Amy Bowen at amy.m.bowen.civ@army.mil with questions or to request a site visit. If the winning Buyer fails to inspect product identified in this solicitation, such failure to inspect will constitute acceptance of listed product as sold.

PHOTOGRAPHS:

Bidders are prohibited from taking photographs of the site or material at the time of visit and any time after. The Buyer can request additional photos, which the Seller may choose to provide.

DEPOSIT/PAYMENT:

The Buyer assumes complete liability for all taxes applicable to its property, income, and all of its transactions arising out of or in connection with their bid and this sales agreement. The Buyer will not be reimbursed for any direct or indirect tax imposed on their bid or purchase.

A deposit is not required to submit a bid, however, within three business days of an award, the successful Buyer must provide an earnest money deposit of 50% of the total bid price (calculated by the price per pound bid multiplied by the total estimated pounds of material listed in this sales agreement) to the U.S. Treasury Payables APG QRP. Remittance shall indicate it is for the purchase of U.S. Government Property. The Buyer will be responsible to pay the balance in full within seven business days of completion of material removal. The balance due will be calculated by subtracting the deposit amount from the sum of the net weights generated by the Government scale during the course of material removal multiplied by the per pound bid.

Balance Due = (sum of net weights x bid/lbs.) - deposit amount

Payment shall be in the form of a certified check with a guarantee of credit from issuing bank. Under no circumstances will the Buyer be authorized to make cash or personal check payments for this sale.

Checks will be sent via FEDEX/UPS to the address listed in the bid submission form or hand delivered to Ms. Maia Kaiser in Building 4304.

Aberdeen Proving Ground, MD 21005-1946

WEIGHT CERTIFICATION:

The Buyer shall weigh their transport vehicle(s) upon entering and before leaving the Seller’s Scrap Yard. The Buyer’s empty transport vehicle(s) and roll-off(s) will be weighed on the government scale located at Building 277 and weighed again once the Buyer’s transport vehicle is loaded, to attain both the gross weight and tare weight. Both the Buyer’s and the Seller’s representatives will be present and certify weight of vehicle and weight of exchanged product. The weight ticket(s) shall be provided to the Seller for inclusion into the sale record. Both parties will initial the weight ticket.

TRANSPORTATION:

The Buyer agrees to provide transportation related to the pick-up and shipment of the recyclable materials at no charge to the Seller or the Government. The Buyer agrees to full responsibility for safely and efficiently securing all material prior to removing it from the site. The Buyer is responsible for all shipping losses.

PICK-UP SCHEDULE:

The Buyer agrees to begin material removal within seven calendar days after notification of approval. The Buyer has 37 calendar days, from notification of award to complete material removal. The Seller’s shipping hours are by appointment only, Monday through Thursday. Arrangements must be made with the Seller 24 hours prior to all site-visits. No government escort will be available without a pre-scheduled appointment time. The Seller’s scrap yard will be unavailable on Friday, Saturday, Sunday, all Federal Holidays, and December 27-29, 2022. Loading and weighing of vehicles must be completed between 7:00 a.m. and 4:00 p.m. The Buyer’s carriers arriving after 3:00 p.m. will not be accepted until the following scheduled appointment. If the Seller’s scrap yard is closed due to inclement weather (i.e. snow, ice, and lightening) an extension to the removal schedule will be considered.

LOCATION OF PROPERTY:

Material is stored at the Seller’s Scrap Yard, Building 277, 6623 Michaelsville Road, Aberdeen Proving Ground, MD 21005.

BASE ACCESS:

The APG is a secure Installation and drivers will need to be able to pass a background check and provide appropriate identification. For information on accessing APG visit https://home.army.mil/apg/index.php/about/visitor-information. All Buyer personnel that will be onsite shall obtain a visitor pass from the Visitor Control Center located at the 715 Gate (valid one month) and an Aberdeen Test Center (ATC) visitor pass (valid one week) at Building 324. All visitors must show a valid driver’s license, as well as vehicle registration and proof of insurance for the onsite vehicle. A government escort is required to receive an ATC visitor pass and must be present with Buyer personnel the entire time they are in the secure area. An escort is still required onsite at the QRP Scrap Yard even if Buyer personnel already have a range access badge.

COVID REQUIREMENTS:

If the Buyer or Buyer’s personnel have had close contact with someone testing positive for COVID, or if they have had any symptoms of COVID, within the last two weeks, do not come to the Installation.

The Buyer shall, whenever possible, maintain a minimum of six feet social distancing.

The Buyer shall comply with the most recent version of the Department of Defense Mask Wearing Guidance.

USE OF STORAGE CONTAINERS:

The Buyer can haul the Sellers container(s) (i.e. roll-offs and hoppers) with existing purchased materials in them off site, at the Seller discretion, under the following terms:

1. The Buyer must submit proof of current applicable vehicle insurance coverage.

2. The Buyer must sign the Seller’s chain of custody documentation indicating date, time, type, and condition of container(s) removed/returned.

3. The Buyer must return the Seller’s container(s) within in one business day.

4. The Buyer may not load container(s) with additional material.

The Buyer will be responsible for payment to the Government for containers damaged by the Buyer during the collection or transportation of material.

DAMAGE TO GOVERNMENT PROPERTY:

Any damage to government property during the Buyers operations is the responsibility of the Buyer and will be repaired at the Buyers expense to the original state or a reasonable likeness thereof to the satisfaction of the Seller.

ABANDONED BUYER EQUIPMENT:

The Buyer shall remove all the Buyer’s equipment (owned or leased) from the downrange area 44 calendar days from award date. Equipment owned or leased by the Buyer remaining downrange after the noted end date shall be considered abandoned and managed accordingly by the Government. The Buyer shall be responsible for all disposal costs of abandoned equipment incurred by the Government.

SPILLS:

The Buyer shall be responsible for any spills resulting from their work or removal of material. The Buyer shall immediately report any spill incident to the Seller. The Buyer agrees to immediately clean up any spills or leaks to the satisfaction of the Seller in a manner that complies with all applicable Federal, State, and Local laws and regulations. The clean-up shall be at no cost to the Government and the Buyer agrees to indemnify and hold harmless the Government for any cost incurred as a result of, or incidental to, any handling, removal, transportation, storage, treatment, or disposal of waste performed by the Buyer. In the case of imminent safety and health dangers the Government reserves the right to take immediate action to contain a spill or otherwise minimize the health and safety and contractor shall reimburse the Government for the cost incurred upon submission of a bill for its total cost in taking such action.

DANGEROUS PROPERTY CLAUSE:

Buyers are cautioned that articles or substance of a dangerous nature may remain in the property regardless of the care exercised to remove same. The Government assumes no liability for damages to property of the Buyer or for personal injury, disability or death of the Buyer, its employees, or to any other person arising from or affiliated with the purchase, use or dispositions of this material. The Buyer shall hold the Government harmless from any and all such demands, suits, actions or claims arising from or otherwise relating to the purchase of this material.

INDEMNITY:

The Buyer agrees to indemnify and hold harmless the U.S. Army, the U.S. Government, and their officers, agents and employees against liability and against any and all claims for loss, death, injury, or property damage.

BUYER SPECIFICATIONS AND RESPONSIBILITIES:

The Buyer agrees to conform to all terms and conditions outlined in attached form SF 114-C, and all State, Federal, and Local laws and regulations, in the purchasing, processing, sale, and disposal of materials received.

The Buyer agrees to remove all materials identified in this solicitation without prejudice to proportion of specific material type or percentage of foreign matter, excluding any storage and/or processing equipment owned by the Seller; no exceptions; no culling.

The Buyer will provide a list of equipment that will be staged at the scrap yard and used in the removal of the material.

The Buyer understands its vehicles shall be subject to search by law enforcement authorities at any time upon entry to and while on the APG Installation.

The Buyer agrees to provide all necessary equipment and operators needed to conduct the loading of purchased materials. The Seller will not provide any equipment (except for one 6,000 lb capacity forklift) or operating services to the Buyer.

The Buyer shall provide and maintain motor vehicle liability and bodily injury insurance (as required by state and local laws) during the entire period of this sales agreement.

The Buyer shall provide and maintain equipment operation certifications.

The Buyer shall provide and use appropriate personal protective equipment.

The Buyer shall not move and/or make any alterations to the Seller’s facilities or equipment without prior documented approval from the Seller.

The Buyer shall keep the road, entry way, parking lot and walkway at and around the Seller’s scrapyard and buildings free of debris.

The Buyer shall coordinate staging locations for their equipment and material processing with the Seller.

DEFAULT:

If the Buyer is deemed by the Seller to be in default of the terms of this sales agreement, the Seller will send the Buyer a written 15-day notice of default. The Buyer has 15 days (calculated from the date of mailing) to cure said default. The Buyer must coordinate site visits with the Seller and adhere to specified business hours outlined in the “Pick-Up Schedule” above. If the Buyer fails to cure such default within the 15-day period, the Buyer shall lose all right, title, and interest to any material that has not yet been removed from the Seller’s site. The Seller may suspend permission to remove recyclable material from the Seller’s site until the Buyer cures any above-described default. The QRP may terminate this sales agreement at any time after providing a 15-day written notice and the Buyer’s failure to cure default. If this sales agreement is terminated by the QRP, the Buyer’s deposit will be forfeited as liquidated damages.

TERMINATON:

According to its sole discretion, the Seller reserves the right to reject bids as non-responsive. Any potential Buyer’s bid may be deemed non-responsive for reasons including, but not limited to, failure to conform to safety or environmental requirements, the Buyer’s previous and current indebtedness to the Federal Government, or previous acts of negligence or misconduct on behalf of the Buyer related to their performance on a sales agreement or other agreement with an agency of the Federal Government.

This sales agreement is subject to termination if the Seller receives two or more valid written complaints from Commanders or professional staff about the Buyer to include, but not limited to, rudeness, lack of knowledge of recyclables, tardiness, and failure to appear on scheduled days. The Seller reserves the right to direct removal of the Buyer for misconduct, violation of confidentiality, security reasons, or whose presence has been detrimental to APG.

In compliance with the above, once the undersigned has been notified as the awardee, the undersigned offers and agrees to pay for and remove items specified in accordance with the terms and conditions of this Sales Agreement.

The offer made above is accepted in accordance with the terms and conditions of this Sales Solicitation.

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