QRP 26-0011 Cooking Oil final.docx

SALES SOLICITATION/AGREEMENT NUMBER: QRP 26-0011

ISSUED BY: FORT KNOX QUALIFIED RECYCLE PROGRAM (QRP)

SUBJECT: Sale of Used Cooking Oil or Used Vegetable Oil

Please examine the following specifications and, if interested or have any questions, respond to the following individuals:

Anita Overton, 520-945-1393, anita.l.overton2.naf@army.mil Jamie Daley, 520-707-1427, jamie.l.daley2.naf@army.mil

ARTICLE I - Fort Knox QRP:

1. Fort Knox QRP agrees to the non-exclusive sale of an indefinite quantity of Used Cooking Oil or Used Vegetable Oil to the bidder, as outlined in Article II.1.

2. QRP requires an average quarterly pick-up as specified in Article II.6. In addition, the QRP point of contact will notify the bidder when containers are 2/3’s full and/or when collection is needed at different locations. The pick-up location will be revised, for instance, when additional dining facilities are activated during the summer months due to training peaks and deactivated during slow periods. Fort Knox will provide containers for storing used cooking oil at collection points. Once the product has been collected by the bidder, securing the product is the sole responsibility of the bidder or their agent.

3. Inspection: QRP Personnel shall perform the mission of quality assurance for the government. Primary focus shall be on assuring that the bidder complies with the specifications and provisions of the agreement.

4. The QRP will invoice the bidder within five (5) working days after pick-up of the used cooking oil. Payment is required within fifteen (15) calendar days from the date of the invoice.

5. According to its sole discretion, the QRP reserves the right to reject bids as non-responsive. Any potential bidder’s bid may be deemed non-responsive for reasons including, but not limited to, failure of the bidder’s bid to conform to this solicitation, the bidder’s previous failure to conform to safety or environmental requirements, the bidder’s previous or current indebtedness to the Federal Government, or previous acts of negligence or misconduct on behalf of the bidder related to the their performance of a Fort Knox QRP sales agreement or other agreement with an agency of the Federal Government.

ARTICLE II - Purchaser:

1. Specifications: The bidder agrees to pick up used cooking oil, including frying fat, from various collection points around the installation. The amount of used cooking oil generated at Fort Knox is estimated at 15,000 pounds annually. This amount removed only serves as guidance for future collection on Fort Knox.

2. Purchase Price: The bidder agrees to pay Fort Knox QRP for specified recyclable material according to the following schedule:

$____________ per pound [mark one] ______ (OVER) or ______ (UNDER) the first issue of each month from The Jacobsen Chicago, IL Yellow Grease Market price first for the used cooking oil The Winning Bidder must provide the monthly Jacobson index price by the 2nd business day of every month.

3. Reserves and Minimums: The QRP reserves the right to cease shipments during periods when the published effective sale price drops below a value of $0.00 per pound due to the Fort Knox QRP.

4. A visit by prospective bidder to examine/view the materials offered may be arranged by contacting the Fort Knox QRP at (520) 945-1393, 8:00 A.M.-3:00 P.M. EST Monday through Friday except for Federal Holidays. Materials will be available for examination until end of day one business day before all bidding closes. If the winning bidder fails to inspect product listed in Article II.1 of this solicitation, such failure to inspect could constitute acceptance of listed product as sold.

5. Modification of any terms of this solicitation will make your business's response nonconforming and eliminate it from consideration. Further, the Fort Knox QRP acknowledges that individual pricing information provided by your business will remain proprietary and confidential, until it is selected as the highest conforming offer to purchase. All other information included with your response to our solicitation will not be considered in evaluation of your offer, and it will not be reviewed during the price comparison process.

6. Collection: Bidder agrees to pick up via e-mail or telephone request from the QRP. Bidder agrees to pick up the used cooking oil within five (5) working days after notification for request. The following are standard Fort Knox pickup locations: Buildings 1118, 1491, 2021, 2385, 2723, 2835, 2946, 4024, 7959, and 5549. Other pick-up locations will be added as needed (Seasonal Buildings 2380, 5915, 5917, 5940, 6012, 6018, 6424, 6555, and 6542). Before removing/ pumping used cooking oil or used vegetable oil from listed locations, the bidder must first weight in at the QRP and receive an empty weight ticket. Reference Article III.2.

7. Spillage: All spillages must be corrected on an immediate basis to the satisfaction of the Fort Knox Environmental Management Division. All associated costs, including materials and labor, shall be done by the bidder. Damage resulting from a spillage shall be the responsibility of the bidder. The bidder or driver shall immediately notify the Fort Knox Fire Department of all spillages at 911 and the Environmental Management Division at 502-624-3629.

8. Transportation: The bidder agrees to provide transportation related to the pick-up and/or shipment of used cooking oil with no charge to the QRP. An appropriate truck is required to haul the used cooking oil. This truck must be capable of mechanically emptying the container at the site. The bidder and the vehicle must have the appropriate state license and be approved for the transport of used cooking oil, if required by the state. The bidder must remove the used cooking oil between the hours of 8:00 A.M and 2:30 P.M, Monday through Friday except for Federal Holidays. Note that access to Fort Knox could be delayed so the bidder should allow time to gain admittance onto the installation. The bidder will need to remove all products within five (5) working days after notification for special requests.

9. Payment Terms: The bidder will be invoiced within five (5) days after pick-up. Payment will be due within fifteen (15) calendar days from the date of invoice. Payment shall be in the form of a bank draft, cashier's check, certified check, traveler's check, or postal money order.

Payments must be made out to:

U.S. Treasury Department Fort Knox QRP

10. All payments are to be mailed or delivered to:

Fort Knox Recycle Center

ARTICLE III:

1. Default: If the bidder fails to pay for and/or remove property offered for sale herein within the time allowed by the agreement, the QRP will send the bidder a ten (10) day written notice of default. Upon bidder’s failure to cure such default within ten (10) days (calculated from the date of mailing), the bidder shall lose all rights, title, and interest which he may otherwise have acquired in and to such property as to which a default has occurred. The QRP may suspend permission to remove recyclable materials from the QRP site until the bidder cures any above-described default. The QRP may terminate this sales agreement at any time after providing a ten (10) day notice.

2. Weight Certification: The bidder must weigh their truck prior to collecting the cooking oil on the government scales located at the Fort Knox QRP, Bldg. 2962 to obtain a tare weight. The loaded truck will be weighed at same location prior to departing Fort Knox to obtain a gross weight. Both the bidder and QRP representatives will be present and certify weight of vehicle. The weight ticket will be signed by both parties. The bidder will be invoiced based on the weights obtained from the Fort Knox QRP scales. The bidder may not use any other scales for invoicing purposes.

3. REQUIREMENTS TO COMPLY WITH APPLICABLE LAWS AND REGULATIONS. It is the bidder 's responsibility to ascertain and comply with all applicable Federal, State, local, and multi-jurisdictional laws, ordinances, and regulations pertaining to the registration, licensing, handling, possession, transportation, transfer, export, processing, manufacture, sale, use of scrap property listed in the Sale Solicitation. Bidder or users of this property are not excused from any violation of such laws or regulations either because the Government QRP is a party to this sale or has had any interest in the property at any time. The bidder agrees that its vehicles shall be subject to search by law enforcement authorities at any time upon entry to and while on the Fort Knox installation.

4. Agreement Period will be for one (1) year.

5. Agreement Period: 5/22/26 to 5/22/27

COMPANY NAME SIGNATURE OF AUTHORIZED PERSON

ADDRESS PRINTED NAME & TITLE OF SIGNATURE

CITY, STATE, ZIP DATE

TELEPHONE FAX NUMBER

EMAIL

6. Evaluations for award will be based on best price offered to the QRP.

7. AWARD: The offer made above in Article II.2 is accepted in accordance with the terms and conditions of this Sales Solicitation.

Derrick Raney DATE

CHIEF, ENVIRONMENTAL MANAGEMENT DIVISION

FORT KNOX, KY

Or

Derrick Born DATE

CHIEF, COMPLIANCE

ENVIRONMENTAL MANAGEMENT DIVISION

FORT KNOX, KY

QRP 26-0011 2

Initials ___________