QR_41480_AEDs.pdf

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September 9, 2025

Interested Firms

Re: Quote Request 41480, Purchase New Automated External Defibrillator (AED)

The St. Johns River Water Management District (District) desires to procure (30) Automated External Defibrillators (AEDs) that meet specific operational, safety, and usability standards for deployment across our facilities. Please refer to Exhibit 1, Scope of Work for detailed specifications.

If you are interested in this project, email your quote (page 2) OR upload to www.demandstar.com before 2:00 p.m. on September 18, 2025. Do not upload or email the quote after this timeframe. It is preferred that all quotes be submitted as an attachment to an email addressed to Breanna Pierce at bpierce@sjrwmd.com for Quote Request 41480 - Purchase New Automated External Defibrillator (AED).

Award of this quote shall be based on the lowest total cost and availability. The District anticipates issuing a Purchase Order for this purchase. Refer to (Exhibit 3) to review the District’s standard Purchase Order terms and conditions.

Thank you.

Exhibit 1 – Scope of Work Exhibit 2 – Cost Schedule / Availability Exhibit 3 – Purchase Order Terms and Conditions

NOTE: Please check the box provided if you are unable to provide a quotation for this service at this time and return this page to my attention at bpierce@sjrwmd.com.

I am unable to provide a quotation at this time for the following reason(s):

Respondent’s Signature Respondent’s Company Name http://www.demandstar.com/ mailto:bpierce@sjrwmd.com.

QR 40215

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Exhibit 1 – Scope of Work

Purchase New Automated External Defibrillator (AED)

I. Project Overview

The purpose of this procurement is to acquire 30 Automated External Defibrillators (AEDs) that meet specific operational, safety, and usability standards for deployment across our facilities. The preferred unit is the Zoll AED 3, though District approved, equivalent models may be considered if they meet or exceed the required specifications.

II. Product Features

Required Features

All proposed AED units must include the following features:

• Wi-Fi Connectivity: For remote device monitoring and status reporting.

• Adult/Child Hybrid Electrode Pads: A single set of pads usable for both adult and pediatric patients without requiring pad swaps.

• CPR Metronome: Audible guidance to assist with proper compression rate.

Desirable Features

• Real-Time CPR Feedback: Visual monitoring and feedback on compression depth and rate to assist rescuers in delivering high-quality CPR.

III. Quote Requirements

The vendor must provide all the information outlined in Exhibit 2, cost schedule, as described further below:

Quantity

• Total Units Requested: 30 AEDs

Additional Required Information

Vendor must provide the per-unit rebate value offered for trade-in of 30 existing AED units:

• Current Model: Defibtech Reviver View

Warranty and Maintenance

• Clearly outline the standard warranty included with each unit.

• Provide separate, detailed extended warranty options available per unit with cost on attached Cost Schedule.

• Include the following lifecycle and cost details:

• Battery life (in years)

• Electrode pad life (in years)

• Replacement cost for batteries and pads

Do Not Provide the Following in the Proposal

• Vendor-based monitoring or subscription services

• Cabinet Costs

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IV. Delivery & Fulfillment

• Delivery Address:

4909 Reid Street Palatka, Florida 32177

• Earliest Purchase Date: October 1, 2025.

• Please provide estimated lead time for order fulfillment from date of purchase.

• Deliveries will only be accepted during the District’s normal business hours below:

Monday through Friday, 8:00am – 5:00pm, excluding District observed holidays.

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Exhibit 2 Cost Schedule / Availability

Item Quantity Price per Unit Total Cost

Zoll AED 3 30 units $ $

Additional set of electrode pads 30 units $ $

Protective carrying case 30 units $ $

Accessory kit 30 units $ $

Delivery/shipping fees $

Rebate value offered for trade-in of existing AED units. (Deduct) 30 units $ $

Subscriptions: (if required by manufacturer) Subscription Type: 30 units $ $

Total Quoted Cost $

Warranty and Maintenance

Extended Warranty Options 30 units

Option 1: $ $

Option 2: (if applicable)

Option 3: (if applicable)

Replacement cost for batteries and pads

Replacement cost for batteries per unit $ $

Replacement cost for pads per unit $ $

Availability / Expected Delivery Date: _____________________________________________

Note: Deliver to the District (4049 Reid Street, Palatka, FL 32177).

(Continues on next page)

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I HEREBY ACKNOWLEDGE, as Respondent's authorized representative, that I have fully read and understand all terms and conditions as set forth in this quote request and upon award of such quote, shall fully comply with such terms and conditions.

Respondent (firm name)

Address

Email address

Typed name and title Telephone number

Signature Date

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EXHIBIT 3 – PURCHASE ORDER TERMS AND CONDITIONS

The following terms and conditions of this Purchase Order (Order) apply unless expressly superseded by a separate written agreement between the parties. Terms and conditions on the face of this Order supersede the printed terms and conditions below.

COMMODITY PURCHASES: TERMS AND CONDITIONS

1. This Order, including attachments, constitutes a binding contract under the terms and conditions contained on this and the reverse side when accepted by Seller, either by acknowledgment or by commencement of shipment. No changes may be made in this Order without the authorization of purchaser, St. Johns River Water Management District (SJRWMD). Neither Seller nor SJRWMD may assign any portion of this Order without the prior consent of the other.

2. All rights and obligations of the parties are governed by the provisions of the Uniform Commercial Code — Article 2, Sales; Chapter 672, Florida Statutes (“F.S.”).

3. Materials will be properly packaged and marked with the purchase order number. Quantities specified herein are not to be exceeded unless otherwise authorized by SJRWMD. SJRWMD reserves the right to cancel this Order, or any part thereof, without obligation if delivery is not made on the times(s)/date(s) specified.

4. Goods purchased under these terms must be delivered and received by the SJRWMD receiving section.

Inspection of items will be made at the destination, unless otherwise specified, and before payment is due. SJRWMD may reject any goods that are defective or not in conformance with specifications as to quality or performance. Title to property passes only after inspection and acceptance by SJRWMD.

Rejected goods will be returned to Seller at Seller's risk and expense. SJRWMD has no further obligations with regard to rejected goods.

5. Separate invoices are required for each Order. In the absence of a separate agreement between the parties, full payment will be made within 45 days of inspection and acceptance of goods. Invoices must be received within 15 days of delivery.

6. All prices must be F.O.B. the place of destination unless otherwise agreed. Where a specific purchase is negotiated F.O.B. the place of shipment, Seller will prepay shipping charges and include them on the invoice. C.O.D. shipments will not be accepted and will be returned to Seller at Seller's risk and expense.

7. The sale price will be the lowest prevailing market price and under no circumstances higher than specified herein without the express authorization of SJRWMD.

8. In the event of a default or breach by the Seller, which results in a cost increase to SJRWMD, SJRWMD may procure articles or services from other sources and charge Seller as liquidated damages any excess costs.

9. All materials, drawings or other items provided by SJRWMD to Seller remain the property of SJRWMD and will be returned to SJRWMD upon demand. Unless otherwise agreed, all containers, reels or pallets shipped with goods by Seller remain the property of SJRWMD.

10. The items covered by this Order will comply with all federal, state or local laws relative thereto. Seller shall defend all actions or claims brought against SJRWMD, and hold and save SJRWMD harmless from all losses, costs, or damages, related to actual or alleged infringement of letters of patent or copyrights, or claims arising from fatalities, injuries and/or property damage resulting from manufacturing or design deficiencies of delivered goods.

11. JRWMD is exempt from any sales, excise, or federal transportation taxes, and from the provisions of the Robinson Patman Act.

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12. In accordance with Chapter 442, F.S., Seller will advise SJRWMD if a product is a toxic substance and, in such case, will provide a Material Safety Data Sheet at the time of delivery.

13. This Order shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representatives, successors, and assigns where permitted by this Order.

This Order shall be governed under the laws of the State of Florida. In the event of any legal dispute arising from or related to this Order, each party shall bear its own costs and attorney’s fees, including appeals. The parties hereby waive their right to jury trial and consent to trial by a court of competent jurisdiction.

14. Pursuant to chapter 760, F.S., Seller shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, age, handicap, or marital status.

15. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of $35,000 for a period of 36 months following the date of being placed on the convicted vendor list.

16. Seller certifies that no District officer, agent, or employee has any direct or indirect material interest, as defined in chapter 112, F.S., in Seller’s business under this Order, or shall have any such interest during the term hereof. Pursuant to §216.347, F.S., any state grant monies received from the District to fund this Order shall not be used to lobby the Florida Legislature, the judicial branch, or any state agency.

17. Employment Eligibility. Pursuant to section 448.095, Fla. Stat., Seller must use the United States Department of Homeland Security’s E-Verify system (“E-Verify”) to verify the work authorization status of all newly hired employees during the term of this Agreement. Answers to questions regarding E- Verify as well as instructions on enrollment may be found at the E-Verify website: www.e-verify.gov.

Seller shall include in related subcontracts, if authorized under this Agreement, a requirement that subcontractors performing work or providing services pursuant to this Agreement utilize the E-Verify system to verify employment eligibility of all employees used by the subcontractor for the performance of the Work. The subcontractor must provide Seller with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Seller must maintain a copy of such affidavit for the duration of the Agreement. If the District has a good faith belief that a subcontractor knowingly violated section 448.095, Fla. Stat., and notifies Seller of such, but the Seller otherwise complied with the statute, then Seller shall immediately terminate the contract with the Subcontractor.

18. Certification. Seller certifies that it, its principals, and affiliates, are not now and during the term of this Agreement will not be (a) on the Scrutinized Companies (sec. 287.135, Fla. Stat.), Discriminatory (sec.

287.134, Fla. Stat.), or Convicted (sec. 287.133, Fla. Stat.) lists, (b) engaged in a Boycott of Israel (sec.

287.135, Fla. Stat.), or (c) engaged in business operations in Cuba or Syria (sec. 287.135, Fla. Stat.)

Pursuant to the respective statutes, the District may terminate this Agreement at its sole option if Seller is found to have submitted a false certification or if the certification proves to be untrue during the term of the Agreement.

http://www.e-verify.gov/