QR 40491_Carolina Skiff_WRI FINAL.pdf

August 23, 2024

Interested Firms

Re: Quote Request 40491, Purchase and Delivery of One New (2023 or newer) Carolina Skiff LS23 Boat

The St. Johns River Water Management District (District) is requesting quotations from companies licensed to do business in the State of Florida to provide one new Carolina Skiff LS23 boat with motor and trailer. Please review the attached specifications (Exhibit 1) and the Cost Schedule (Exhibit 2) for further information.

WHERE TO DELIVER RESPONSE

Respondent must submit its Response in electronic format (no paper copies) either by:

uploading to DemandStar directly at www.demandstar.com OR to Central Bidding directly at www.centralbidding.com (NOT BOTH); OR (2) delivering all files on a single pin/thumb/jump drive either by mail or hand delivery in a sealed envelope labeled as follows:

A. Respondents quoting on this boat must provide the following documentation with response:

1. A completed and signed “Cost Schedule” (Exhibit 2).

2. Completed Certificate as to Corporation form (Exhibit 3).

3. Completed Exhibit 5 – Human Trafficking Attestation

Recommendation for award shall be based on the Respondent that submits the lowest total bid and that meets all requirements of this Quote Request. The quoted cost must include delivery to the St. Johns River Water Management District (District Headquarters), 4049 Reid Street, Palatka FL 32177 OR to the Palm Bay Service Center, 525 Community College Parkway SE, Palm Bay FL 32909, and any

SEALED SUBMITTAL – DO NOT OPEN

Respondent’s Name:

Quote Request 40491 – Purchase and Delivery of One New (2023 or newer) Carolina Skiff LS23 Boat Opening Time: 2:00 p.m.

Opening Date: August 29, 2024

Wendy Cox, Procurement Director St. Johns River Water Management District District Headquarters 4049 Reid Street Palatka, FL 32177 http://www.demandstar.com/ http://www.centralbidding.com/ other requirements to deliver the boat. District staff may contact Respondents for further clarification, if needed.

The District anticipates issuing a Purchase Order to the awarded Respondent. Refer to the attached Purchase Order terms and conditions (Exhibit 3).

If you need assistance or have any questions about submitting your quote, please email Wendy Cox, Procurement Director, at wcox@sjrwmd.com or call (386) 329-4118.

NOTE: Please check the box provided below if you are unable to provide a quotation for this project at this time and return this page by email to Wendy Cox at wcox@sjrwmd.com.

I am unable to provide a quotation at this time for the following reason(s):

Respondent’s Signature Respondent’s Company Name mailto:wcox@sjrwmd.com

The District is a political subdivision of the state of Florida, whose boundaries cover all or portions of 18 counties, and is tax exempt (Tax ID No. 85-8012643710C-3; expires March 31, 2028). Respondent shall provide an estimate of all applicable taxes and fees in its quote, including a list of taxes and fees that fall under the District’s exemption.

1. Opening of Quotes

a. The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed quotes from inspection and copying until such time as the District provides notice of an intended decision pursuant to §120.57(3)(a), Fla. Stat., or until 30 days after opening of quotes, whichever is earlier. This exemption is not waived by the public opening of quotes.

b. Unless otherwise exempt, Respondent’s quote is a public record that is subject to disclosure upon expiration of the above exemption. If any information submitted with the Quote is a trade secret as defined in §812.081, Fla. Stat., and exempt from disclosure pursuant to §815.04, Fla. Stat., Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its submittal and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a submittal for excessive or unwarranted assertion of trade secret confidentiality and return the submittal to Respondent.

c. Respondents shall bear all costs associated with preparing and submitting responses to this Quote Request. The District will, in no way, be responsible for these costs, regardless of the conduct or outcome.

2. Inquiries and Addenda

a. District staff are not authorized to orally interpret the meaning of the Quote Request package, or correct any apparent ambiguity, inconsistency, or error therein. In order to be binding upon the District, the interpretation or correction must be given by the Procurement Director and must be in writing. The Procurement Director may orally explain the District’s procedures and assist Respondents in referring to any applicable provision in the Quote Request documents, but the Respondent is ultimately responsible for submitting the quote in the appropriate form and in accordance with written procedures.

b. Every request for a written interpretation or correction must be received at least two days prior to opening of quotes in order to be considered. Requests must be submitted by email to wcox@sjrwmd.com. Interpretations, corrections, and supplemental instructions will be communicated by written addenda to all prospective Respondents (at the respective addresses furnished for such purposes) not later than five days prior to the date fixed for the Quote Request opening.

c. Submission of a quote constitutes acknowledgment of receipt of all addenda. Quotes will be construed as though all addenda had been received. Failure of the Respondent to receive any addenda does not relieve Respondent from any and all obligations under the quote, as submitted. All addenda become part of the Agreement.

3. Award Procedures

a. Section 286.0113, Fla. Stat., exempts from being open to the public, any portion of a meeting at which: (1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent makes an oral presentation as part of a competitive solicitation;

(3) a Respondent answers questions as part of a competitive solicitation; or (4) negotiation strategies are discussed. Also, recordings of, and any records presented at, the exempt meeting are exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision or until 30 days after opening the Quotes or final replies, whichever occurs earlier. A complete recording shall be made of any portion of an exempt meeting. No portion of the exempt meeting may be held off the record.

b. Pursuant to §286.0113 Fla. Stat., if the District rejects all quotes and concurrently provides notice of its intent to reissue the competitive solicitation, the recording and any records presented at any exempt meeting shall remain exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all quotes.

c. The District will examine the quotes to determine completeness. Obvious mismatches with regard to technical or commercial requirements will be rejected at this time.

d. If two or more quotes are equal in all respects, the Agreement will be awarded as follows: (1) to the Respondent that certifies compliance with §287.087, Fla. Stat., via the Drug-Free Workplace Form; or (2) by lot.

e. In the event the Successful Respondent(s) fail to enter into the Agreement or the Agreement with said Respondent is terminated within 90 days of the effective date, the District reserves the right to negotiate with the other respondents in ranked order, if available, and award an Agreement.

f. All Respondents will be notified of the District's intent to award or decision to award the Agreement. For the purpose of filing a protest under §120.57(3), Fla. Stat., the time period will commence as provided in “Notices and Services Thereof.”

4. Disqualification of Respondents

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the Quote:

a. Contacting a District employee or officer other than the procurement specialist assigned to this solicitation action, about any aspect of this Quote Request before the notice of intended decision is posted.

b. Submission of more than one quote response for the same subject matter by an individual, firm, partnership, or corporation under the same or different names;

c. Evidence of collusion among Respondents;

d. Submission of materially false information with the Quote;

e. Information gained through checking of references or other sources which indicates that

Respondent may not successfully perform the Work;

f. Respondent is failing to adequately perform on any existing contract with the District;

g. Respondent has defaulted on a previous contract with the District;

h. The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified;

i. Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

5. Rejection of Quote

a. Quotes must be uploaded (preferred) or mailed to the specified location and received during http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=%22open%20government%22&URL=0100-0199/0119/Sections/0119.07.html the time specified on page 1 in order to be considered timely. Untimely quotes will not be considered. Quotes will be considered irregular and may be rejected if they show material omissions, alterations of form, additions not called for, conditions, limitations, unauthorized alternate quotes, or other material irregularities. The District may consider incomplete any quote not prepared and submitted in accordance with the provisions specified herein, and reserves the right to waive any minor deviations or irregularities in an otherwise valid Quote.

b. The District also reserves the right to reject any and all quotes when it determines, in its sole judgment and discretion that, it is not in its best interest to award the agreement.

6. Public Entity Crimes/Discriminatory Vendors

In accordance with §287.133 and §287.134, Fla. Stat., a person or affiliate who has been placed on the convicted or discriminatory vendor lists following a conviction for a public entity crime or placement on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or Contractor under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted or discriminatory vendor lists.

7. Diversity Opportunities

The District is committed to the opportunity for diversity in the award and performance of all procurement activities. The District encourages its respondents to make a good faith effort to ensure that women and minority-owned business enterprises (W/MBE) are given the opportunity for maximum participation as second and lower tier participants. The District will assist Respondents by sharing information on W/MBEs to encourage their participation.

8. Notices and Services Thereof

a. The District will publish notice of specifications and criteria, including addenda, intended agency decisions, or other matters pertinent to this solicitation on the solicitation advertising portals identified on Page 1 and same may also be accessed through the District’s web site at sjrwmd.com. In addition, the District will post notices of intended agency decisions at the District’s headquarters, 4049 Reid Street, Palatka, Florida, Administration Building, Procurement Bulletin Board, on the date the publication is posted on DemandStar.

b. Notices will be posted for a minimum of 72 hours. The time period for filing a Notice of Protest pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, commences at the time notices are posted.

c. As a courtesy to Respondents, the District may send copies of the notices of intended agency decisions via email to Respondent. These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

9. Protest Procedures

a. Pursuant to§120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by the procurement methodology described herein, or the specifications or criteria, including addenda, must file a Notice of Protest within 72 hours after its posting.

b. Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by a District decision or intended decision to award a contract, or to reject all bids, proposals, or qualifications, must file a written Notice of Protest within 72 hours after posting of the decision or intended decision.

c. Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.004, Fla. Admin. Code, the protester must also file with the District Clerk a Formal Written Protest within ten days after the date the Notice of Protest is filed with the District. The Formal Written Protest must state with particularity the facts and law upon which the protest is based. Pursuant to §287.042(2)(c), Fla. Stat., any person who files an action protesting the decision or intended decision must post with the District Clerk at the time of filing the formal written protest a bond, cashier’s check, or money order made payable to the St. Johns River Water Management District in an amount equal to one percent (1%) of the District’s estimated contract amount.

d. No additional time will be added for mailing. All filings must comply with Rule 28- 106.104, Fla. Admin. Code, and must be addressed to and received by the District Clerk at the District Headquarters in Palatka, Florida within the prescribed time periods. The District will not accept as filed any electronically transmitted facsimile pleadings, petitions, Notice of Protest or other documents.

e. The District’s acceptance of pleadings, petitions, Notice of Protest, Formal Written Protest, or other documents filed by email is subject to certain conditions set forth in the District’s Statement of Agency Organization and Operation (issued pursuant to Rule 28-101.001, Florida Administrative Code), which is available for viewing at sjrwmd.com. These conditions include, but are not limited to, the document being in the form of a PDF or TIFF file and being capable of being stored and printed by the District.

f. Failure to file a protest within the time prescribed in §120.57(3), Fla. Stat., or failure to post the bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under chapter 120, Fla. Stat. Mediation under §120.573, Fla. Stat., is not available.

Thank you for your consideration of this request.

Exhibit 1 – Specifications for New (2023 or newer) Carolina Skiff LS23 Boat Exhibit 2 – Cost Schedule Exhibit 3 – Certificate as to Corporation form Exhibit 4 – District Purchase Order Terms and Conditions Exhibit 5 – Human Trafficking Attestation

EXHIBIT 1 – SPECIFICATIONS FOR PURCHASE AND DELIVERY OF

ONE NEW (2023 OR NEWER) CAROLINA SKIFF LS23 BOAT

Standard Specifications:

Motor:

• Mercury or Yamaha only; with stainless steel propeller o Yamaha YVF200XB V Max SHO 4.2L/SHO (Black)/25"/Remote Mech o Mercury 12000009A 200XL Four-Stroke/25/RM/PTT

Color: No preference

Electronics:

• Garmin GPSMAP 1243xsv (12" screen with GARMIN NAVIONICS+; SideVü, ClearVü and Traditional CHIRP Sonar with Mapping; transducer included) Part Number 010-02367-61

• Garmin VHF 115 Marine Radio Part Number 010-02096-00

Hull and Deck:

• 100% Fiberglass/composite construction (no wood or rot)

• Molded Fiberglass Deck Liner

• High density fiber core foam transom

• Fiberglass grid system

• Non-skid deck and floor surface

• Stainless bow eye

• Two (2) stainless stern eyes

• Four (4) stainless flip up cleats

• Plug-in LED bow and stern lights

• Rigid Rub Rail with Black Chrome Insert

• Premium gelcoat

• Starboard and Port side velcro rod savers

• Port and starboard coaming pads

• Diamond pleated upholstery

• Cockpit gravity fed overboard drain

• High speed pickup

Length 23 feet, 2 inches Beam: 96 inches Gunwale height: 23 inches Boat weight: 2,550 pounds Fuel capacity: 35 gallon Transom size: 25 inches Draft (approximately): 7 inches Max weight: 3,117 pounds Max person: 12 Max HP: 200 Horsepower

Console/Stepdown:

• Binnacle control shifter

• Teleflex shifter control cable

• Stainless steering wheel/tilt helm

• Wiring harness

• Instrumentation Panel (speed, fuel, volt, tach)

• Bi-fold side entry door

• Stainless grab rail

• Two (2) Stainless cup holders

• Quick Disconnect Windshield

• Marine horn with stainless cover

• Ultra Leaning Post with backrest

• 70-quart removable marine cooler

• Cargo storage bag

• Front passenger seat with baitwell

• Two (2) Passenger grab handles

Bow:

• Marine board lids with stainless latches and friction hinges

• Molded-in anchor locker w/tie off cleat

• Molded bow storage with overboard drains

Stern:

• Two (2) flush mount jump seats

• Two (2) stainless cup holder

• Two (2) passenger grab handle

• Fuel water separator

• 1100 GPH bilge pump

• Pop out service hatch to electrical busbar

• Splash well service hatch

• Swim platform with 3-step telescopic ladder

• Battery switch

Fuel capacity: 35 gallons

Additional options:

• Power Grip Stainless Steering Wheel

• Stainless Self Leveling Tabs

• Sea Star Hydraulic Steering with Tilt Helm

• T-Top w/ canvas top

• Battery kill switch

• Flip-up console

• Compass

EXHIBIT 2 –COST SCHEDULE

(This form to be included with quote submittal)

Quotes are due by 2:00 p.m., August 29, 2024.

Re: Quotation Request #40491 – Purchase and Delivery of One New (2023 or newer) Carolina Skiff

LS23 Boat

The District is interested in trading in a used 2015 22’ Twin Vee Baycat boat with a 2015 Mercury motor, 150 hp four stroke, with 1,430 hours and an aluminum Magic Tilt trailer. Refer to the attached Figure 1, 2 and 3 for photos of the boat, motor and trailer.

Respondents are encouraged to provide, but are not required to provide, a price for the trade-in.

The award of this solicitation will be based on the lowest responsible and responsive quote that is in the District’s best interest.

The costs provided below shall include delivery to the St. Johns River Water Management District (District Headquarters), 4049 Reid Street, Palatka, FL 32177 OR to the Palm Bay Service Center, 525 Community College Parkway SE, Palm Bay FL 32909, and any other requirements to deliver the boat.

Total Cost (for the New Carolina Skiff LS23 Boat (per attached specifications): $________________

Trade in price for used 2015 22’ Twin Vee Baycat boat/motor/trailer: $_____________________

Total Cost less trade in referenced above: $__________________

Description of boat Respondent will provide based on the above costs: _________________________

Estimated timeframe for delivery: ________________________

To be delivered to (please select one):

District Headquarters (Palatka) Palm Bay Service Center

The recommendation of award of this solicitation will be based on the lowest responsible and responsive Respondent that meets all requirements of this solicitation.

(Cost Schedule is continued on the following page.)

No Coercion for Labor or Services. The Respondent, a nongovernmental entity seeking to enter into a contract with the District, declares that it does not use coercion for labor or services as prohibited under Sec. 787.06, Fla. Stat.

VERIFICATION

UNDER PENALTIES OF PERJURY, I HEREBY DECLARE, as Respondent’s authorized officer or representative, that I have fully read the Respondent’s Bid, of which this Cost Schedule is a part, all facts stated in the Bid are true, I understand all terms and conditions as set forth therein, and upon award of such Bid, Respondent shall fully comply with such terms and conditions.

Signature

Typed name and title

Respondent (firm name) Date

Address

E-mail address Telephone Number

FIGURE 1

FIGURE 2

FIGURE 3

EXHIBIT 3 – CERTIFICATE AS TO CORPORATION

(Note: This form to be included in quote submittal)

The below Corporation is organized under the laws of the State of ; is authorized by law to respond to this Quote Request and perform all work and furnish materials and equipment required under the Agreement and is authorized to do business in the state of Florida.

Corporation name:

Address:

Registration No.:

Registered Agent:

By:

(Official Title) (Affix corporate seal)

Attest:

The full names and business or residence addresses of persons or firms interested in the foregoing quote as principals or officers of Respondent are as follows (specifically include the President, Secretary, and Treasurer and state the corporate office held of all other individuals listed):

Identify any parent, subsidiary, or sister corporations involving the same or substantially the same officers and directors that will or may be involved in performance of the Project, and provide the same information requested above on a photocopy of this form.

If applicable, attach a copy of a certificate to do business in the state of Florida, or a copy of the application that has been accepted by the state of Florida to do business in the state of Florida, for the Respondent and/or all out-of-state corporations that are listed pursuant to this form.

EXHIBIT 4 – DISTRICT PURCHASE ORDER TERMS AND CONDITIONS

(refer to the following pages)

EXHIBIT 5 – HUMAN TRAFFICKING ATTESTATION

Contractor Name: _____________________________________________(“Contractor”)

This form must be completed by an officer or representative of a nongovernmental entity executing, renewing, or extending a contract with the St. Johns River Water Management District, a governmental entity of the State of Florida, (“District”) in compliance with Section 787.06(13), Florida Statutes.

Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

Printed Name: _______________________________________________________________________

Title: ______________________________________________________________________________

Signature: __________________________________________________________________________

Date: ____________________________

I acknowledge that Section 787.06(13), Florida Statutes, requires that, when a contract is executed, renewed, or extended between a nongovernmental entity (Contractor) and a governmental entity (the District) in the State of Florida, the nongovernmental entity must provide the governmental entity with an affidavit that the Nongovernmental Entity does not use coercion to employ any person for labor or services.

This signed attestation is provided to the District to comply with that requirement.

On behalf of Nongovernmental Entity, I hereby certify, assure, and affirm that Contractor does not use coercion for labor or services as prohibited under Sec. 787.06, Florida Statutes.

If, at any time in the future, Contractor does use coercion for labor or services, Contractor will immediately notify the District, and no contracts may be executed, renewed, or extended between the parties.

This attestation is made for the benefit of, and reliance by, the District.