QQ84387 Snow and Ice Removal Store 293.pdf

PROCUREMENT OFFICE

7450 FREIGHT WAY

MECHANICSVILLE, VA 23116

QUICK QUOTE FOR SNOW AND ICE REMOVAL SERVICES

QUICK QUOTE NUMBER QQ84387

TITLE Snow and Ice Removal Services VA ABC Store 293

ISSUE DATE December 23, 2024 PAGE 1 OF 13

CONTRACT OFFICER Holleigh Fogarty

EMAIL ADDRESS holleigh.fogarty@virginiaabc.com

PHONE 804-219-2048 N/A N/A

SOLICITATION DUE

DATE

All bids shall be electronically submitted through eVA. No other form of bid-submission will be accepted. Bids will be received until the date/time listed below for furnishing the goods/services described herein.

Date: January 6, 2025 Date: 1PM (Eastern Standard Time, EST) eVA Mandatory eVA

PERIOD OF

CONTRACT

January 15, 2025, through January 14, 2026, with the option of four (4) subsequent one (1) year renewals.

SERVICE DATE Virginia ABC requests availability of service subsequent to date of award.

SERVICE/DELIVERY

LOCATION

VA ABC Store 293 5814 Main Street Mount Jackson, VA 22842

INQUIRIES All inquiries for information should be directed via email to the Contract Officer listed above. All inquiries must be received in writing on or before January 3, 2025, no later than 1:00 PM (EST).

TERMS &

CONDITIONS

This solicitation is subject to the provisions of Virginia ABC’s General Terms and Conditions and any changes or revisions thereto, which are hereby incorporated into this Quick Quote in their entirety. The attached Special Terms and Conditions shall also be a part of the solicitation.

In compliance with this Quick Quote (QQ) and all conditions imposed in this QQ, the undersigned firm hereby offers and agrees to furnish all goods/services required by this QQ at the prices indicated in the pricing schedule, and the undersigned firm hereby certifies that all information provided below and in any schedule attached hereto is true, correct, and complete. Any resulting agreement shall be defined by a written contract, which shall be binding only when fully executed by both parties.

BIDDER INFORMATION:

Date: Virginia Contractor License # ☒ Not Required ☐ Required (enter #):

Name of Firm: DUNS #:

Address of Firm: City, State, Zip:

Email Address: Phone: Fax:

Is the firm eVA registered? ☐ No ☐ Yes (enter the eVA Vendor ID #):

Is the firm SWaM certified? ☐ No ☐ Yes (enter the DSBSD SWaM certification #):

Does the firm accept the Commonwealth’s Small Purchase Charge Card? ☐ Yes ☐ No

Signature (in ink if submitted via paper copy):

Printed Name: Title:

Virginia Alcoholic Beverage Control Authority does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a Bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment.

mailto:holleigh.fogarty@virginiaabc.com

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TABLE OF CONTENTS

Section Page #

Background 3

Purpose 3

Definitions 3

Scope of Work 4

Bidder’s Instructions and Checklist 6

Method of Payment 7

Pricing Schedule 7

General Terms and Conditions 7

Special Terms and Conditions 8

Attachment A – Snow and Ice Removal Ticket 11

Attachment B - Vendor Data Sheet 12

Attachment C – State Corporation Commission Form 13

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1. BACKGROUND:

The Virginia Alcoholic Beverage Control Authority (Virginia ABC) and its nearly 4,700 employees are proud to serve the Commonwealth of Virginia as an independent political subdivision and one (1) of 11 public safety agencies working with the Secretariat of Public Safety and Homeland Security. The Authority administers ABC laws with an emphasis on public safety by ensuring an orderly and regulated system for convenient sales and responsible consumption of alcohol.

Virginia ABC is a leading revenue producer for the Commonwealth and a source of future economic growth and innovation for the State. The profits that Virginia ABC contributes – collected from sales of distilled spirits at Virginia ABC stores, taxes collected on beer and wine sales, violation penalties and license fees – provide much-needed funding for use in a multitude of State programs, thus benefiting all Virginians. Since its establishment in 1934, Virginia ABC has contributed $12 billion to the Commonwealth’s General Fund, which supports major education, health and transportation initiatives.

As one (1) of 17 control states across the United States – where the state government manages the sale and distribution of distilled spirits at the wholesale level, Virginia ABC stores are the only retail outlets in Virginia where customers may purchase liquor.

Our Stores and Products: With more than 400 stores in convenient locations throughout the Commonwealth, Virginia ABC is dedicated to providing those ages 21 and older with an enjoyable, modern shopping environment. Considerable planning is involved in determining locations for new stores to ensure optimum customer service. Virginia ABC also strives to make sure that customers can easily obtain the spirits they want by being timely and nimble in response to market changes, product availability, and consumer desires.

Virginia ABC offers a wide selection of merchandise – including mixers, vermouth, and Virginia-made wines in addition to liquor – with more than 3500 items available in its product catalog. These products are stored in the 315,000-square-foot Virginia ABC warehouse –located in Hanover, VA. The warehouse daily receives and ships about 35,000 cases of distilled spirits for a total of more than 12.6 million last year. Virginia ABC stores receive weekly deliveries to restock items available for sale to customers of legal drinking age.

2. PURPOSE:

The purpose of this Quick Quote is to solicit bids from qualified Bidders to establish a term contract to provide snow and ice removal services for Virginia Alcoholic Beverage Control Authority (Virginia ABC) Store 293.

3. DEFINITIONS:

BIDDER: The term “Bidder” as referenced in this solicitation refers to the individual or firm preparing and submitting a bid in response to this Quick Quote.

CONTRACTOR: The term “Contractor” refers to an individual or firm that has entered into an agreement to provide goods or services to Virginia ABC. In addition, it also refers to a firm who, when awarded the contract, will be responsible for the goods or services required, as a result of this solicitation.

SELF-MANAGED: The term “self-managed” refers to the Contractor taking initiative and being proactive about managing its own performance and ensuring compliance with the contract requirements. The Contractor should not need prompts or reminders from Virginia ABC to perform any of the contract requirements.

TERMINOLOGY: The terms “must”, “shall”, “should”, and “may” are used to identify the criticality of the requirements.

“Must” and “shall” identify requirements whose absence will have a major negative impact on the suitability of the Contractor to provide required goods or services. Items labeled as “should” are highly desirable, although their absence will not have as large an impact. Items labeled “may” will be useful but are not necessary.

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4. SCOPE OF WORK:

The Contractor shall furnish all labor, supervision, equipment, supplies, and materials necessary to provide snow and ice removal services during the seasonal months of service (generally but not limited to: October through April (“Snow Season”). These services are to be provided in accordance with the requirements set forth herein.

Bidders are encouraged to perform a site visit of the property to provide accurate pricing.

A. SNOW AND ICE REMOVAL:

The intent of this service is to combat adverse weather conditions in a comprehensive and orderly manner that results in a high level of quality and safety for Virginia ABC and its customers. The Contractor shall ensure that snow and/or ice are removed from the contracted Virginia ABC Store, prior to the location’s opening, seven (7) days a week.

1. Without advance approval from Virginia ABC, the Contractor shall immediately proceed with snow removal upon snowfall ceasing and at least three (3) inches of snow accumulation, or if a Virginia ABC Store Manager or designee requests snow removal before three (3) inches of snow has accumulated. Timing of the clearing shall be coordinated for employees to arrive at the location by 8:00 AM (EST) and leave as needed.

2. Contractor must be available and respond immediately upon notification from the Virginia ABC designee and Contractor must respond to requests to perform snow/ice removal within two (2) hours of contact.

a. Parking lot grates and gutter drains shall not be blocked by piles of snow to allow for water to drain from the site when the snow or ice is melting.

3. The Virginia ABC designee may, at any time, notify the Contractor that snow and/or ice removal services are or are not required. The Virginia ABC designee will attempt to provide a minimum of two (2) hours’ notice when services are required. No additional fees shall be charged.

4. Reasonable attempts should be made to provide complete service in as few pushes as necessary (i.e. wait until snow ceases falling to provide services, unless the Virginia ABC location will be opening before the snow ceases and/or the Store Manager has requested services).

5. Hourly rate will commence at the time the operator begins snow and/or ice removal (i.e., truck plowing) on Virginia ABC premises. All accumulated hourly rates will be based on actual time worked, including night and weekend hours, and billed in 15-minute increments. Snow and ice removal services are required solely on an as-needed basis. No payment will be made if services are not required.

6. Contractors must use plows of sufficient size and have commercial quality salt/sand spreading equipment to remove snow and ice from the location’s lot. Manual broadcast spreading with a shovel from the bed of a pick-up truck may not provide sufficient coverage to lot. Use discretion as needed.

7. Ice melt application is expected following snow removal services and shall be billed for actual amounts used.

Only chemicals which have been approved for use by the Environmental Protection Agency and Virginia ABC shall be used. Gravel and/or gravel dust shall not be used. Ice melt shall be a blend of sodium, magnesium, and calcium chloride, or as approved by the Contract Officer. Eco-friendly ice melt chemical is required, but this requirement may be adjusted by the Contract Officer, depending upon conditions. Comparable traction/ice melt mixtures can be used if approved by the Contract Officer. Truck speed and spreader flow must be regulated to ensure that the application is heavy enough to ensure safe conditions.

8. Clearing of snow and ice must be done in a quality manner which allows for safe passage and does not promote the build-up of ice. Snow must not be piled up or blown onto or in front of neighboring properties, public streets, garage doors, loading docks, utility units, fire hydrants, walkways, or other entrance or egress points. Banking of snow, when necessary, shall be limited in height so as to not restrict visibility.

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9. Prior to or upon arrival at each location and before commencement of clearing, Contractor will notify the Virginia ABC designee to allow staff to move vehicles so that a complete clearing of the driveways and parking areas can be completed. Contractor must notify the Virginia ABC designee before leaving the premises if vehicles are not moved and clearing is compromised. Proper care and diligence shall be exercised in the performance of service at all times, especially so in the presence of customers, employees, and/or vehicles.

10. When removing snow (shoveling/plowing), Contractor is to ensure adequate room for wheelchair maneuverability to walkways.

11. Hand shovels and/or snow blowers ONLY (no motorized equipment) shall be used to remove snow and ice from sidewalks and entranceways, unless prior approval has been provided by the Virginia ABC designee.

12. In the event the Contractor does not provide acceptable services within the time specified, Virginia ABC reserves the right to obtain another vendor to begin snow/ice removal and/or ice melt application immediately.

13. Only qualified operators and proper equipment will be used along with special efforts to prevent abuse and damage to surfaces of paved roads, walks, curbs, barriers, landscape effects, or grass areas. The Contractor shall be responsible for the repair of all damage to property, landscape, walkways, or any structures of Virginia ABC or neighboring properties caused by the contractor’s employees or equipment.

14. Contractor is to adhere to local/state noise control ordinances/laws.

15. As applicable, all equipment must be OSHA certified and/or meet all OSHA requirements.

B. SERVICE TICKETS:

The Contractor Service Ticket (Attachment A) must be signed by an authorized Virginia ABC representative for each location serviced and presented for signature as soon as the service is complete. This ensures the work is completed satisfactorily and if not, allows the vendor the opportunity to perform services as expected.

1. Contractor must check-in and out with the designee, for each location serviced, when work is performed during regular business hours. Service Ticket(s) are to be presented upon Contractor arrival before starting service and signed by the Virginia ABC designee upon completion, or within 24-36 hours after services have been provided, and only if service has been performed satisfactory to the contract. A sample service ticket is located in Attachment A.

2. A copy of the signed service ticket(s) for each service is to accompany the monthly invoice for services. The signed ticket acts as verification of services, a requirement for payment. Any instance of inconsistency between actual time(s) worked and time recorded on the service ticket(s)/invoice will be grounds for contract termination.

3. The authenticated service ticket(s) shall be submitted to Virginia ABC Accounts Payable (accounts.payable@virginiaabc.com) with the monthly invoice as supporting documentation for each event for which service is performed. Failure to provide an authenticated service ticket(s) will prevent payment from being made.

C. CONTRACTOR'S RESPONSIBILITIES FOR SNOW AND ICE REMOVAL:

Contractor shall provide the following information to the Contract Officer within seven (7) days of contract award:

1. Contact list to include the designated representative(s) name, business address, telephone number(s) and email address where the representative can be reached at all times and must be accessible twenty-four (24) hours a day, seven (7) days a week.

2. The Contract representative is responsible for ensuring performance standards and requirements of the contract are achieved and continuously maintained.

mailto:accounts.payable@virginiaabc.com

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3. For purposes of this contract, the following is the definition of being “self-managed”: Virginia ABC requires that the Contractor take initiative and be proactive about managing its own performance and ensuring compliance with the contract requirements. The Contractor should not need prompts or reminders from Virginia ABC to perform any of the contract requirements.

a. The Contractor shall correct all discrepancies/non-performance issues within four (4) hours of notification.

b. The Contractor shall return any call from Virginia ABC within two (2) hours of notification.

4. The Contractor shall furnish experienced equipment operators with good operating records, who are safety conscious, and who shall exercise reasonable care in the performance of this service. All operators must have at least one (1) year experience in the operation of like equipment, shall possess a valid driver’s license issued by the driver’s state of residence, and shall be at least 18 years old.

a. The Contractor shall be responsible for the conduct and performance of its employees, and for compliance with the following rules:

(1) Employees appearing to be under the influence of drugs or alcohol shall not be permitted on Virginia ABC premises.

(2) Employees shall behave in a professional manner at all times while on property; No loud or boisterous conduct is permitted.

(3) Contractor’s employees shall operate all equipment in a safe manner in accordance with the manufacturer’s recommended procedures for use of all equipment.

(4) Virginia ABC reserves the right to request removal of any of the Contractor’s employees from the premises at any time for reasonable cause.

5. Material Safety Data Sheets must be provided to Virginia ABC for all chemicals used, upon request. Contractor’s employees will apply all chemicals in accordance with the manufacturers labeled instructions.

5. BIDDER’S INSTRUCTIONS AND CHECKLIST:

Please be sure to fill out and submit the following as an attachment in eVA:

A. Cover sheet (Bidder Information) completely filled out and signed.

B. Pricing Schedule completed.

C. Material Data Sheets

D. Discount Clause (only if offering a discount – this can also be put in the Comment Section of eVA).

E. Completed Vendor Data Sheet, included as Attachment B.

F. Completed State Corporation Commission Form as Attachment C

G. Please provide a copy of your Certificate of Insurance.

* All pricing should be entered in eVA Quick Quote. Pricing in eVA shall prevail.

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6. METHOD OF PAYMENT:

The Contractor will be paid on the basis of invoices submitted. Payments will be made according to §20315 of the CAPP Manual, which is thirty (30) days after receipt of a proper invoice by Virginia ABC’s Accounts Payable Department or receipt of goods or services, whichever is later. Virginia ABC will have the option of paying the Contractor in less than thirty (30) days if a discount is offered for expedient payment.

A _____% prompt payment discount is offered by Contractor for prompt payment of _____ calendar days.

The Commonwealth of Virginia encourages Contractors to accept electronic and charge card payments. The Commonwealth of Virginia Small Purchase Charge Card may be used as the method of payment at the discretion of Virginia ABC if the Contractor has an established Merchant Account/Agreement. Merchant bank fees shall not be charged back to Virginia ABC. Invoices shall be submitted to the following address:

Virginia Alcoholic Beverage Control Authority Attention: Accounts Payable PO Box 3250 Mechanicsville, VA 23116 *Preferred method of invoice submittals: accounts.payable@virginiaabc.com

7. PRICING SCHEDULE:

The Contractor agrees to provide the described services herein based on the prices indicated below. Prices shall include all expenses (i.e., parking, meals, lodging, photocopying, airfare, mileage, communication cost, automobile rental, etc.).

In case of arithmetic errors, the unit price will govern. The hours below are a hypothetical scenario to determine the low Bidder. Any Bidder who enters $0 on a pricing blank or leaves it blank shall be considered non-responsive.

Item Description Quantity Unit Cost Total 1 Snowplow Vehicle w/ Driver

1 Hour $ $

2 Manual Snow Shoveling 1 Hour $ $

TOTAL $

Ice Melt Chemicals will be a part of the contract; however, not a part of the total award amount. Please provide in the space below a bag size and price per bag.

Item Description Quantity Unit Cost Total

Ice Melt Chemicals (Pricing inclusive of labor to apply)

____ lb. bag

8. GENERAL TERMS AND CONDITIONS:

The General Terms and Conditions are located on Virginia ABC’s website at the following link:

https://www.abc.virginia.gov/about/procurement/terms-conditions

The Contractor will be responsible for reading and understanding the General Terms and Conditions.

https://www.abc.virginia.gov/about/procurement/terms-conditions

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9. SPECIAL TERMS AND CONDITIONS:

AUDIT: The Contractor shall retain all books, records, and other documents relative to this contract for three (3) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. Virginia ABC, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.

AWARD: Virginia ABC will make the award on a Total basis to the lowest responsive and responsible Bidder. Unit prices, extensions, and total must be shown. In case of arithmetic errors, the unit price will govern. Virginia ABC reserves the right to conduct any test it may deem advisable and to make all evaluations. Virginia ABC reserves the right to reject any and all bids in whole or in part and waive any informality prior to making an award.

BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for 30 days. At the end of the 30 days, the bid may be withdrawn at the written request of the Bidder. If the bid is not withdrawn at that time, it remains in effect until an award is made or the program is canceled.

CANCELLATION OF CONTRACT: Virginia ABC reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

DISCOUNTS, PROMPT PAYMENT: Discounts for prompt payment will not be calculated in determining net low bid.

Discounts for prompt payment will be shown on the purchase order/contract and taken if invoices are processed and payment made within the stipulated time frame. If discounts are not offered, payment shall be made thirty (30) days after receipt of an accurate invoice by Virginia ABC’s Accounts Payable Department.

eVA ORDERS AND CONTRACTS: The solicitation/contract will result in one (1) purchase order with the applicable eVA transaction fee assessed for each order.

Vendors desiring to provide goods and/or services to Virginia ABC shall participate in the eVA Internet e-procurement solution and agree to comply with the following: If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or index page catalog for items awarded will be just cause for Virginia ABC to reject your offer or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog Interchange Format (CIF) Specification that can be accessed and downloaded from www.eVA.virginia.gov. Contractors should email Catalog or Index Page information to eVA-catalog-manager@dgs.virginia.gov..

INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the Commonwealth, Virginia ABC, their officers, directors, agents and employees (collectively, “Commonwealth’s Indemnified Parties”) from and against any and all losses, damages, claims, demands, proceedings, suits and actions, including any related liabilities, obligations, losses, damages, assessments, fines, penalties (whether criminal or civil), judgments, settlements, expenses (including attorneys’ and accountants’ fees and disbursements) and costs (each, a “Claim” and collectively, “Claims”), incurred by, borne by or asserted against any of Commonwealth’s Indemnified Parties to the extent such Claims in any way relate to, arise out of or result from: (i) any intentional or willful conduct or negligence of any employee, agent, or subcontractor of the Contractor, (ii) any act or omission of any employee, agent, or subcontractor of the Contractor, (iii) breach of any representation, warranty or covenant of the Contractor contained herein, (iv) any defect in the Contractor-provided products or services, or (v) any actual or alleged infringement or misappropriation of any third party’s intellectual property rights by any of the Contractor-provided products or services. Selection and approval of counsel and approval of any settlement shall be accomplished in accordance with all applicable laws, rules and regulations. For state agencies, the applicable laws include §§2.2-510 and 2.2-514 of the Code of Virginia. In all cases involving the Commonwealth or state agencies, the selection and approval of counsel and approval of any settlement shall be satisfactory to the Commonwealth.

In the event that a Claim is commenced against any of Commonwealth’s Indemnified Parties alleging that use of the Contractor-provided products or services, including any components thereof, or that the Contractor’s performance or delivery of any product or service under this Contract infringes any third party’s intellectual property rights and the mailto:eVA-catalog-manager@dgs.virginia.gov

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Contractor is of the opinion that the allegations in such Claim in whole or in part are not covered by this indemnification provision, Contractor shall immediately notify Virginia ABC in writing, via certified mail, specifying to what extent the Contractor believes it is obligated to defend and indemnify under the terms and conditions of this Contract. The Contractor shall in such event protect the interests of the Commonwealth’s Indemnified Parties and secure a continuance to permit Virginia ABC to appear and defend their interests in cooperation with the Contractor as is appropriate, including any jurisdictional defenses Virginia ABC may have.

In the event of a Claim pursuant to any actual or alleged infringement or misappropriation of any third party’s intellectual property rights by any of the Contractor-provided Deliverables, Products, Software, Services, Solution, including Solution Components, Application and Licensed Services, as applicable, or Contractor’s performance, and in addition to all other obligations of the Contractor in this Section, the Contractor shall at its expense, either (a) procure for all Authorized Users the right to continue use of such infringing Deliverables, Products, Software, Services, Solution, including Solution Components, Application and Licensed Services, as applicable, or any component thereof; or (b) replace or modify such infringing Deliverables, Products, Software, Services, Solution, including Solution Components, Application and Licensed Services, as applicable, or any component thereof, with non-infringing Deliverables, Products, Software, Services, Solution or Solution Component(s), Application and Licensed Services, as applicable, satisfactory to Virginia ABC. And in addition, the Contractor shall provide Virginia ABC with a comparable temporary replacement products and/or services or reimburse Virginia ABC for the reasonable costs incurred by Virginia ABC in obtaining an alternative product or service, in the event Virginia ABC cannot use the affected Deliverable, Product, Software, Services, Solution or Solution Component(s), Application and Licensed Services, as applicable, or any component thereof. If the Contractor cannot accomplish any of the foregoing within a reasonable time and at commercially reasonable rates, then the Contractor shall accept the return of the infringing Deliverables, Products, Software, Services, Solution, Solution Component, Application and Licensed Services, as applicable, or any component thereof, along with any other components rendered unusable by Virginia ABC as a result of the infringing component, and refund the price paid to the Contractor for such components.

INSPECTION OF JOB SITE: My signature on this solicitation constitutes certification that I have inspected the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by Virginia ABC.

MATERIAL SAFETY DATA SHEETS: Safety Data Sheets and descriptive literature shall be provided with the bid for each chemical and/or compound offered. Failure on the part of the Bidder to submit such data sheets may be cause for declaring the bid as nonresponsive.

PRIME CONTRACTOR RESPONSIBILITIES: The Contractor shall be responsible for completely supervising and directing the work under this contract and all employees that he may utilize, using his best skill and attention. The Contractor agrees that he is as fully responsible for the acts and omissions of his own employees.

PROTECTION OF PERSONS AND PROPERTY:

A. The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work.

B. The provisions of all rules and regulations governing safety as adopted by the Safety Codes Commission of the

Commonwealth of Virginia, issued by the Department of Labor and Industry under Title 40.1 of the Code of Virginia shall apply to all work under this contract.

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C. The Contractor shall continuously maintain adequate protection of all their work from damage and shall protect Virginia ABC’s property from injury or loss arising in connection with this contract. They shall make good any such damage, injury, or loss, except such as may be directly due to errors in the contract documents or caused by agents or employees of Virginia ABC. The Contractor shall adequately protect adjacent property to prevent any damage to it or loss of use and enjoyment by its owners. The Contractor shall provide and maintain all passageways, guard fences, lights, and other facilities for protection required by public authority, local conditions, any of the contract documents or erected for the fulfillment of his obligations for the protection of persons and property.

D. In an emergency affecting the safety or life of persons or of the work, or of the adjoining property, the

Contractor, without special instruction or authorization from Virginia ABC, shall act, at his discretion, to prevent such threatened loss or injury. Also, should he, to prevent threatened loss or injury, be instructed or authorized to act by Virginia ABC, he shall so act immediately, without appeal. Any additional compensation or extension of time claimed by the Contractor on account of any emergency work shall be determined as provided the General Terms and Conditions.

QUANTITIES: Quantities set forth in this solicitation are estimates only, and the Contractor shall supply at bid prices estimated quantities as ordered, regardless of whether such total quantities are more or less than those shown.

RENEWAL OF CONTRACT: Virginia ABC may renew this contract for four (4) successive one (1) year periods under the terms and conditions of the original contract except as stated in A. and B. below. Price increases may be negotiated only at the time of renewal. Written notice of Virginia ABC’s intention to renew shall be given approximately 90 days prior to the expiration date of each contract period.

A. If Virginia ABC elects to exercise the option to renew the contract for an additional one (1) year period, the contract price(s) for the additional one (1) year shall not exceed the contract price(s) of the original contract increased/decreased by more than the percentage increase/decrease of the Other Services category of the CPI-U section of the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

B. If during any subsequent renewal periods, Virginia ABC elects to exercise the option to renew the contract, the contract price(s) for the subsequent renewal period shall not exceed the contract price(s) of the previous renewal period increased/decreased by more than the percentage increase/decrease of the Other Services category of the CPI-U section of the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of Virginia ABC. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish Virginia ABC the names, qualifications and experience of their proposed subcontractors. The Contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract.

WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to Virginia ABC’s satisfaction at the Contractor’s expense.

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ATTACHMENT A

SNOW AND ICE REMOVAL SERVICE TICKET

Today’s Date:

Date Work was Satisfactorily Completed:

Start Time: End Time:

Location: � ABC Store:

WORK PERFORMED

� Snow Plow with Driver: Start Time: End Time:

� Manual Snow Shoveling: Start Time: End Time:

� Ice Melt/Chemicals: (billed at cost) o Quantity of Bags Used, # of Bags (i.e. 4 Bags):

o Volume of Bags Used, # of lbs. (i.e. 50 lb. Bags):

o Other (please describe):

Signature of Authorized Virginia ABC Personnel Date

Printed Name of Authorized Virginia ABC Personnel

A copy of this form must be completed for EACH service date, within 24-36 hours of service completion, and forwarded to Accounts Payable along with the monthly invoice. Preferred method of invoice submittals:

accounts.payable@virginiaabc.com

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ATTACHMENT B

VENDOR DATA SHEET

1. Qualification: The vendor must have the capability and capacity in all respects to satisfy fully all the contractual requirements.

2. Vendor’s Primary Contact:

Name: Phone:

Email:

3. Years in Business: Indicate the length of time you have been in business providing this type of good or service:

Years Months

4. Indicate below a listing of at least three (3) current or recent accounts, either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods. Include the length of service and the name, address, and telephone number of the point of contact.

Company:

Contact:

Phone:

Email:

Dates of Service:

Value:

Project:

I certify the accuracy of the information provided.

Signed: Title:

Date:

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ATTACHMENT C

STATE CORPORATION COMMISSION FORM

Virginia State Corporation Commission (SCC) registration information. The Offeror:

☐ is a corporation or other business entity in good standing with the SCC, having the following SCC identification number:

____________ -OR-

☐ is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust

-OR-

☐ is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the offeror in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from offeror’s out-of-state location) -OR-

☐ is an out-of-state business entity that is including with this proposal an opinion of legal counsel which accurately and completely discloses the undersigned offeror’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals (the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver): ☐