QQ62301 Specifications and Drawing.pdf

Administrative Services

Procurement Section eVA QQ62301

I. PURPOSE:

The Virginia Department of Transportation (herein referred to as “VDOT”) is soliciting bids from qualified firms to furnish and deliver (2) 60" EW-2's for Pipe Rehabilitation Project Rte. 608 Buckingham County.

CONTRACT PERIOD:

The contract shall cover the period from date of award through thirty (30) days.

II. QUESTIONS REGARDING THIS INVITATION FOR BID:

Any questions regarding this invitation for bid shall be addressed to Robert Dowdle at robert.dowdle@vdot.virginia.gov. The issuing office shall determine whether any addendum should be issued as a result of any questions or other matters raised.

III. GENERAL:

For the purpose of clarification, each firm receiving this Invitation for Bid is referred to as a “Bidder” and the

Bidder awarded the contract to supply the services is referred to as a “Contractor”. Virginia Department of

Transportation is referred to as “Department” or as “VDOT”, and “Representative” refers to the VDOT Contract

Administrator who will be administering the contract. This eVA Quick Quote states the instructions for submitting bids, the procedure and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between VDOT and the Contractor.

IV. SPECIFICATIONS / CONTRACT REQUIREMENTS:

Requirements: (2) 60" EW-2's for Pipe Rehabilitation Project Rte. 608 Buckingham County.

All materials and construction shall conform to the requirement of the 2016 Virginia Department of

Transportation Road and Bridge Specifications: Section 232.02 (a) - Concrete Pipe, Section 302.03 (b) - Precast

Drainage Structures.

Delivery: Endwalls shall be delivered to Rte. 608 Buckingham, VA (GPS: 37.407, -78.506) Please Contact

Debbie Fish (434) 391-4080 24 hours prior to delivery.

V. METHOD FOR PAYMENT:

Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid invoice and verification of satisfactory goods received.

VI. INVOICING: The invoice shall be submitted upon acceptance by VDOT of the delivered product to the email addresses listed below. The invoice shall include the contract number and purchase order number. No payment will be made for work in progress on the prescribed payment dates.

Electronic Copy:

Deborah.Fish@VDOT.Virginia.gov Farmville Residency Contract Administrator

VII. SPECIAL TERMS AND CONDITIONS:

1. AWARD: VDOT will make the award on a GRAND TOTAL basis. Award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD certified micro business if such a bid is received, mailto:robert.dowdle@vdot.virginia.gov mailto:Deborah.Fish@VDOT.Virginia.gov

Administrative Services

Procurement Section eVA QQ62301 provided that the bid is less than $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for prompt payment will not be considered in making awards.

The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award

2. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for 30 days. At the end of the 30 days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

3. eVA Business-To-Government Contracts and Orders: “This solicitation will result in one (1) purchase order with the eVA transaction fee specified below assessed for this order.”

Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution and agree to comply with the following:

If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or index page catalog for items awarded will be just cause for the Commonwealth to reject your bid/offer or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog Interchange

Format (CIF) Specification that can be accessed and downloaded from www.eVA.virginia.gov. Contractors should email Catalog or Index Page information to eVA-catalog-manager@dgs.virginia.gov

4. DELAYS IN AWARD: Delays in award of a contract beyond the anticipated starting date may result in a change in the contract period indicated in the solicitation. If this situation occurs, VDOT reserves the right to award a contract covering the period equal to or less than the initial term indicated in the solicitation.

5. BID PRICES: Bid prices shall be in the form of a firm fixed price.

6. DELIVERY POINT: Except when otherwise specified herein, all items shall be F.O.B. delivered to the location specified herein.

7. EXTRA CHARGES: The bid price shall be for complete delivery of the bid items, made ready for

VDOT’s use and shall include all applicable freight charges. Extra Charges will not be allowed.

8. INSPECTION: Upon delivery, an inspection will be conducted by VDOT. Any deficiencies will be noted and brought to the attention of the Contractor. The Contractor shall promptly, within ten working days, permanently correct any deficiencies at the Contractor’s sole expense prior to final acceptance of the products.

9. OPEN AND CONCEALED CARRY OF FIREARMS: It is the policy of the Commonwealth that open and concealed carry of firearms shall be prohibited in offices occupied by executive branch agencies, unless held by law enforcement, authorized security, or military personnel authorized to carry firearms in accordance with their duties. Therefore, [Party] shall comply with the requirements of Executive Order 50, Virginia Department of General Services Directive 16 and Regulations Banning Concealed Firearms in

Offices Owned or Occupied by Executive Branch Agencies, 1 VAC 30-105, Virginia Department of Human

Resources Management Policy 1.80, and any other applicable laws or policies consistent with the above mentioned laws and policies. VDOT shall retain the right to expel any person from its premises who is violating this policy, in addition to pursuing any other remedies which may be available under this

Agreement and applicable laws.