QQ - Tek 84 Intercept Body Scanner (1).pdf

Bristol

Buchanan P. O. Box 279

Dickenson Meadowview, VA

Lee 24361

Norton Phone

Russell (276) 739-3520

Scott Fax

Smyth (276) 739-3534

Tazewell

Washington Stephen O. Clear

Wise Superintendent

February 7, 2024

The Southwest Virginia Regional Jail Authority (SWVRJA) is comprised of four facilities and currently houses approximately 1,650 inmates, both male and female. SWVRJA is currently seeking quotes for a Tek 84 Intercept Body Scanner. An estimated delivery time along with any applicable delivery charges should be included.

Unless otherwise stated, the Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the SWVRJA. Nothing stated herein or attached shall bind Southwest Virginia Regional Jail Authority to purchase any specified amount of the product or products. Further, acceptance of a vendor’s quotation will not require the SWVRJA’s purchase of all the items listed.

The SWVRJA reserves the right to award this quick quote to one or more offerors. This solicitation will be awarded based upon the bid that is deemed to be the most responsive and of greatest benefit to the SWVRJA. The Offeror with the lowest price is not guaranteed award of this contract.

SWVRJA may cancel this Quick Quote or reject quotes at any time prior to an award, and is not required to furnish a statement of the reasons why a particular quote was not deemed to be the most advantageous (Section 2.2-4359D of the Virginia Code).

All quotes, detailed product specification sheets, and any other applicable attachment should be submitted on the eVA Quick Quote page no later than Wednesday, February 14, 2024 at 2:00 PM.

Should you have any questions, please email Angela Campbell at acampbell@swvrja.com.

Requested Items

Tazewell Regional Jail (NO Loading Dock) 1 Tek 84 Intercept Scanner

Model No. H699 Height 90” fully assembled

Electrical Power 100/120/230 VAC, 50/60 Hz, 800 watt tolerant of poorly regulated power

Environment: Operating 32-120 degrees F (0-50 degrees C) Humidity Less than 95%, noncondensing Standards Complies with ANSI/HPS N43-17-2009 (Body Scanner Radiation Safety) Complies with ANSI/IEEEN42.47-2010 (Body Scanner Image Quality) Ships fully assembled.

Contract Term This solicitation is for a one-time purchase.

Pricing Pricing shall be inclusive of all requested specifications, shipping/handling and freight charges. Failure to include inclusive pricing may cause the bid to be considered incomplete.

Delivery

These items are requested to be received by Tuesday, April 2, 2024, but must be delivered and invoiced no later than May 31, 2024. Failure to comply could result in the SWVRJA cancelling the order and purchasing from another bidding vendor. The vendor that failed to deliver within the required period may also be charged for any increase in procurement costs.

Assembly and inside delivery are not required.

Orders Order shall be placed for the requested equipment after this quick quote is awarded.

The delivery address is listed below.

Product Information

The SWVRJA does require a specific brand, and the awarded items must meet or exceed the specifications of the items listed above.

The Offeror shall clearly and specifically identify the product being offered and enclose complete and detailed descriptive literature, catalog cuts and specifications with the bid to enable the SWVRJA to determine if the product offered meets the requirements of the solicitation. Failure to do so may cause the bid to be considered nonresponsive.

Billing Address Southwest Virginia Regional Jail – Administration PO Box 279 Meadowview, VA 24361

Shipping Addresses Southwest Virginia Regional Jail – Tazewell (NO Loading Dock) 115 Court Street Tazewell, VA 24651

All quotes, detailed product specification sheets, and any other applicable attachment should be submitted on the eVA Quick Quote page no later than Wednesday, February 14, 2024 at 2:00 PM.