QQ - SWVM Window and Door Replacement.pdf

Department of Conservation and Recreation

Installation of New Windows and Entry Doors Southwest Virginia Museum Historical State Park

Purpose The purpose of this Quick Quote is to establish a contract with a qualified vendor to replace nine (9) windows and four (4) entry doors at the Southwest Virginia Museum Historical State Park’s Park Manager’s Residence located at 9 West First Street North, Big Stone Gap, Virginia.

Scope of Work The Contractor shall furnish all materials, labor, equipment, and supervision to complete the work detailed in the Scope for Services listed below. Contractor is responsible for maintaining all necessary insurance and licenses as required. Contractor shall provide documentation before work can begin.

Work Dates: Contractor must coordinate work dates with the park. The work will commence no later than 7 calendar days after contract award and expected to be completed by May 10, 2024, Park contact is Burke Greear at 276-523-1322. Any deviation from this schedule must be approved in advance by the park.

Work Hours: All services shall be performed, unless mutually agreed upon by the Contractor and the Park Representative, during normal business hours, between the hours of 8:00 A.M. TO 5:00 P.M., Monday through Friday, except for State & Federal Holidays. Crews will not be allowed to stay in the cabins while completing the work.

Mandatory Site Visit: A site visit is required prior to submitting a quote. A site visit can be arranged by contacting Burke Greear at 276-523-1322 or by email at burke.greear@dcr.virginia.gov.

Scope for Services Contractor shall provide all labor, materials, tools, equipment, and supervision necessary to completely remove and dispose of nine existing windows and four existing entry doors and completely install new specifically-fit replacement units.

Replacement Specifications:

Nine replacement windows and accessories will be supplied by the contractor as follows:

• Window World 4000 Series DH Windows (or industry equivalent) (x4)

• Window World 4000 Series 2 Lite Slider Window (or industry equivalent) (x1)

• Window World 4000 Series 3 Lite Slider Windows (or industry equivalent) (¼ ½ ¼) (x3)

• Window World 4000 Series Basement Slider Window (or industry equivalent) (x1)

• Colonial Contoured Grid Inserts (or industry equivalent) (x9)

• Custom metal/vinyl exterior trim (x9)

Four replacement entry doors and trim will be supplied by the contractor as follows:

• Factory painted single entry doors (x4)

• Custom metal/vinyl exterior trim (x4) mailto:burke.greear@dcr.virginia.gov

Site Preparation and Set Up:

The contractor shall set up their onsite work area in the driveway of the Park Manager’s Residence (facing First Street). On the interior of the residence, the park shall ensure approximately 6 square feet of accessible space in front each window/door for drop cloths, tools, personnel, etc. For exterior preparation, the park shall ensure that trees and bushes are trimmed and pruned away from windows and doors allowing for the safest, most direct access to the work.

Contractor Requirements

1. Contractor is responsible for maintaining all necessary insurance and licenses as required and provide documentation before work can begin. All contractor personnel shall be fully qualified and trained.

2. Contractor shall be legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all work included in the scope of the contract.

3. Contractor shall maintain a Class B or higher contractor license.

4. Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia.

5. The Contractor shall ensure that all OSHA safety regulations are followed throughout the course of the project. The area shall be clearly marked with “work in progress signs” and/or caution tape. Proper signage usage when working in a public right-of-way or where the safety of the public must be maintained.

6. The Contractor shall maintain a clean work site continuously throughout the duration of the project.

7. The Contractor shall be responsible for removal and disposal of all debris as a result of this project. The

Contractor shall be responsible for removing all discarded or unused material, trash and debris off the park’s premises.

8. It is the Contractor’s responsibility to verify any information, measurements and obtain any clarifications prior to submitting the bid response. DCR is not liable for any errors or misinterpretations made by the Contractor in response to this solicitation.

9. No portion of this work shall be sublet to subcontractors without first securing written consent of the Agency.

Bid Format

1. All pricing shall be all-inclusive.

2. Award will be made on a Grand Total basis. Blank or no bid line items shall require that the entire bid be considered non-responsive.

3. The awarded vendor shall provide a valid Certificate of Insurance (COI) prior to work beginning on any state owned or controlled property. Vendors that fail to provide a COI that meets the Commonwealth’s requirements as outlined in the Agency Procurement and Surplus Property Manual (APSPM) and Vendor’s Manual will not be allowed to commence work.