QQ Surgical Table PVCC REQ1261495 Solicitation - Repost.pdf

Rev3-04.03.23

Solicitation #65579 Title

Surgical Table and Accessories – Repost

Piedmont Virginia Community College

Small Business Set-Aside Award

Questions will be Received until: 5/6/2024 at 2:00 PM local time

Bids will be Received Until: 5/9/2024 at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY RESULT

IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Blake Underwood, Lead Buyer Specialist, Email: bunderwood@ssc.vccs.edu Phone: 540-591-4000

TABLE OF CONTENTS PAGE #

I. Purpose 2

II. Questions Regarding Solicitation 2

III. General Definitions 2

IV. Scope of Work 3

V. Specifications Requirements 4

VI. Method for Payment 4

Please refer to terms and conditions attached to this solicitation.

ATTACHMENTS PAGE #

A. Certificate of Insurance* 5

* This item should be completed and returned as part of the Solicitation submission package before services can proceed. A certificate of Insurance according to the requirement in this Solicitation must be submitted three (3) business days from date of closed bid or submitted bids will be deemed non-responsible.

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2- 4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.e in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Solicitation.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation.

DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is Soliciting bids from qualified firms to Furnish, Deliver, and Install a new Surgical Table and related accessory equipment as requested, to

Piedmont Virginia Community College 501 College Dr Charlottesville, Virginia 22902

It is anticipated that deliveries and installation will be completed by 6/28/2024 no later than the end of business day.

II. QUESTIONS REGARDING Solicitation

Any questions regarding this solicitation shall be addressed to Blake Underwood at bunderwood@ssc.vccs.edu

III. GENERAL:

For the purpose of clarification, each firm receiving this Solicitation is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor”. Virginia Community College Shared Services Center is referred to as “Department”, “VCCS or as “SSC”, and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Solicitation states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

mailto:bunderwood@ssc.vccs.edu

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

IV. SCOPE OF WORK:

1. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period. Unit Price per lot shall include transport and delivery to site for each lot item bid. Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

2. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturer supplied documents to allow the Commonwealth to determine equivalency.

3. Delivery Point: The address and contact information for each delivery location is

Piedmont Virginia Community College – Keats Building 490 College Dr Charlottesville Virginia 22902

4. Off-Loading and Debris: The Contractor shall be responsible for off-loading material in neat stockpiles and disposing all delivery and installation debris unless otherwise directed. Liftgate delivery is requested. The following may be provided by college: Forklift. The following will be needed to unload delivery:

Liftgate

5. Delivery and Installation Location:

Piedmont Virginia Community College – Keats Building 490 College Dr – First Floor Charlottesville Virginia 22902

6. Delivery and Installation Hours: For planning purposes, the normal hours for acceptance of deliveries are Monday through Friday between the hours of 9:00AM and 3:00PM, except on days designated as Federal or State holidays or mandated closing.

7. Delivery Notification: The Contractor shall coordinate actual delivery notification at least twenty-four (24) hours prior to intended delivery. Contact information for each delivery location is listed above.

8. Delivery and Installation Need by Date: 6/28/2024

9. Warranty: Standard Manufacturer Warranty

V. SPECIFICATION REQUIREMENTS: Piedmont Virginia Community College seeks qualified firms to furnish, deliver, and install a new Surgical Table and related accessory equipment as per the specifications below. All items must be new. Refurbished is not acceptable.

Qty Part Number Item 1 3503 Skytron© 3503 EZ-Slide Table 2 2-010-08 Premium Armboard 2 2-010-02-2S Sof-Pad for Radiolucent & Premium Armboards 1 1-011-06-2 2” 3pc Pad Set: 3501B, 3501C, 3502, 3503, 3600

Series Welded Seams 1 Surgical Table Installation and Certification 1 One (1) Year Service Agreement 1 Delivery

VI. METHOD FOR PAYMENT:

Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid invoice and verification of satisfactory goods received and/or completion of work.

Invoices shall be submitted to the address listed below for all items completed within the designated billing period.

Payment will be made to the vendor in accordance with the Commonwealth of Virginia Prompt Payment Act. Invoice(s) shall be emailed to invoice@ssc.vccs.edu or mailed to the address below, referencing any purchase order numbers that result from this solicitation.

Virginia Community College Shared Services Center Attn: Accounts Payable

147 Daleville Centre Drive Daleville, VA 24083

Remainder of page intentionally left blank

ATTACHMENT A – CERTIFICATE OF INSURANCE SAMPLE