QQ - Oxygen Concentrator.pdf

Buchanan P. O. Box 279

Dickenson Meadowview, VA

Lee 24361

Norton Phone

Russell (276) 739-3520

Scott Fax

Smyth (276) 739-3534

Tazewell

Washington Stephen O. Clear

Wise Superintendent

December 19, 2023

The Southwest Virginia Regional Jail Authority (SWVRJA) is comprised of four facilities and currently houses approximately 1,650 inmates, both male and female. The SWVRJA is currently seeking quotes for medical equipment. An estimated delivery time along with any applicable delivery charges should be included.

Unless otherwise stated, the Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the SWVRJA. Nothing stated herein or attached shall bind Southwest Virginia Regional Jail Authority to purchase any specified amount of the product or products. Further, acceptance of a vendor’s quotation will not require the SWVRJA’s purchase of all the items listed.

The SWVRJA reserves the right to award this quick quote to one or more offerors. This solicitation will be awarded based upon the bid that is deemed to be the most responsive and of greatest benefit to the SWVRJA. The Offeror with the lowest price is not guaranteed award of this contract.

SWVRJA may cancel this Quick Quote or reject quotes at any time prior to an award, and is not required to furnish a statement of the reasons why a particular quote was not deemed to be the most advantageous (Section 2.2-4359D of the Virginia Code).

All quotes, detailed product specification sheets, and any other applicable attachment should be submitted on the eVA Quick Quote page no later than Wednesday, December 27, 2023 at 2:00 PM.

Should you have any questions, please email Angela Campbell at acampbell@swvrja.com.

Requested Minimum Specifications Items shall meet or exceed requested specifications.

ABINGDON FACILITY

4 5 Liter Oxygen Concentrators with Oxygen Sensor

Dimensions 13.5”W x 24.5”H x 12”D Flow Rate 0.5 to 5 LPM Continuous Flow Mode

HCPCS E1390

Volume 5 Liter Warranty Limited Includes Oxygen Sensor, Pressure Relief Valve, 2-Prong Plug, Flame Retardant Cabinet

1 10 Liter Oxygen Concentrator with Oxygen Sensor Dimensions 24.5” x 12” Flow Rate 2 to 10 LPM

HCPCS E1390

Volume 10 Liter Pressure 20PSI Power Source 639 Watts

DUFFIELD FACILITY

3 5 Liter Oxygen Concentrators with Oxygen Sensor

Dimensions 13.5”W x 24.5”H x 12”D Flow Rate 0.5 to 5 LPM Continuous Flow Mode

HCPCS E1390

Volume 5 Liter Warranty Limited Includes Oxygen Sensor, Pressure Relief Valve, 2-Prong Plug, Flame Retardant Cabinet

HAYSI FACILITY

2 5 Liter Oxygen Concentrators with Oxygen Sensor

Dimensions 13.5”W x 24.5”H x 12”D Flow Rate 0.5 to 5 LPM Continuous Flow Mode

HCPCS E1390

Volume 5 Liter Warranty Limited

TAZEWELL FACILITY

2 5 Liter Oxygen Concentrators with Oxygen Sensor

Dimensions 13.5”W x 24.5”H x 12”D

Flow Rate 0.5 to 5 LPM Continuous Flow Mode

HCPCS E1390

Volume 5 Liter Warranty Limited

Contract Term This solicitation is for a one-time purchase.

Pricing Pricing shall be inclusive of any requested options, shipping/handling and freight charges. Failure to include inclusive pricing may cause the bid to be considered incomplete.

Delivery These items are requested to be delivered to four (4) different addresses which are listed below. Failure to comply could result in the SWVRJA cancelling the order and purchasing from another bidding vendor

Installation, setup, and configuration is not required.

The SWVRJA does not require a specific brand, and the awarded item must meet or exceed the specifications of the items listed above.

Product Information The Offeror shall clearly and specifically identify the product being offered and enclose complete and detailed descriptive literature, catalog cuts, specifications, and warranty information with the bid to enable the SWVRJA to determine if the product offered meets the requirements of the solicitation. Failure to do so may cause the bid to be considered incomplete and nonresponsive.

References The SWVRJA may request references from clients who have purchased similar services.

Names, addresses, telephone numbers, and individual contacts of at least three accounts that are similar in size and complexity to SWVRJA.

Billing Address Southwest Virginia Regional Jail – Abingdon PO Box 279 Meadowview, VA 24361

Shipping Addresses

Southwest Virginia Regional Jail – Abingdon 15205 Joe Derting Drive Abingdon, VA 24210

Southwest Virginia Regional Jail – Duffield 1037 Boone Trail Road Duffield, VA 24244

Southwest Virginia Regional Jail – Haysi 1550 Kiwanis Park Road Haysi, VA 24256

Southwest Virginia Regional Jail – Tazewell 115 Court Street Tazewell, VA 24651

All quotes, detailed product specification sheets, and any other applicable attachment should be submitted on the eVA Quick Quote page no later than Wednesday, December 27, 2023 at 2:00 PM.