QQ NRTSP-Gate Painting Final 9-6-2024.pdf

COMMONWEALTH OF VIRGINIA

Department of Conservation and Recreation (DCR) 600 East Main Street, Richmond, VA 23219

Unsealed Solicitation – New River Trail State Park, Gate Painting

SMALL BUSINESS PRIORITY SET ASIDE

Issue Date: September 06, 2024

Commodity Code: 91054 – Painting, Maintenance and Repair Services 92967 – Painting Services

Bids Due: 4:00PM on October 3, 2024

Locations where work will be performed:

New River Trail State Park and New River Trail State Park Southern Park Office Northern Park Office 451 Cliffview Road 116 Orphanage Drive Galax, VA 24333 Max Meadows, VA 24360

All Inquiries for Information Should Be Directed To: Barbara Little, Procurement Officer at barbara.little@dcr.virginia.gov . All questions must be received via email by 10:00 AM September 24, 2024. All questions must be in writing and will be answered in writing, by email or addendum.

Attendance at the mandatory site visit is REQUIRED prior to bidding.

All bidders must sign in to have their site visit recorded. Site Visits can be coordinated with Eric Testerman prior to visit at 276-236-8889 or 276-235-2659 Southern Portion of gates.

TJ Nolen 276-613-3860 for Northern portion of gates.

Site visit must take place on or before September 20, 2024.

I. PURPOSE: The purpose of this Quick Quote is to solicit bids to obtain a contractor to provide all labor, supervision, tools, equipment, supplies, and materials needed to restore appearance of 34 sets of gates at 21 locations located along the 57-mile New River Trail State Park Trail. Gates located from Galax and Fries, Virginia to Pulaski, Virginia. Main Park offices located at 116 Orphanage Drive, Max Meadows, Virginia, and Southern Park Office located at 451 Cliffview Road Galax, Virginia 24333 approximately 30 miles apart.

Completion Date no later than November 21, 2024.

See attached list of gates with mile makers and map with mile makers.

mailto:barbara.little@dcr.virginia.gov

II. SCOPE OF WORK/DESCRIPTION OF ITEMS (SPECIFICATIONS):

A. General Requirements:

1. Attendance of a Mandatory Site Visit is required for bidding. Site Visits can be coordinated with Eric Testerman prior to visit at 276-236-8889 or 276-235-2659 Southern Portion of gates, TJ Nolen 276-613-3860 for Northern portion of gates.

2. It is the Contractor’s responsibility to verify any information, measurements and obtain any clarifications prior to submitting a bid response. DCR is not liable for any errors or misinterpretations made by the Contractor in response to this solicitation.

3. Submit all required documents.

4. Work Dates and Time: The work must be scheduled no later than seven (7) calendar days after receipt of award purchase order. Completion of work must be within the scheduled timeframes. Start date and time to be coordinated with each site contact.

5. All services shall be performed, unless mutually agreed upon by the Contractor and the Park Representative, during normal business hours, between the hours of 8:00 A.M. TO 4:00 P.M., Monday through Friday, except for State & Federal Holidays.

Requests to work on Saturdays and Sundays shall be approved by the park contact prior to start date.

B. Prepare, Prime and Paint metal gates, Color (Safety Yellow-approved by park staff)

1. The Contractor shall remove or protect items which are not scheduled to be primed and painted including, but not limited to; ground surfaces, gate pins and locks returning them to original condition after the paint has dried.

2. The Contractor shall remove or protect items which are not scheduled to be primed and painted including, but not limited to; ground surfaces, gate pins and locks returning them to original condition after the paint has dried.

3. Gates must be opened to complete painting, but prior to leaving work area, contractor needs to close and secure gates prior to moving to next work site.

4. The Contractor shall not apply primer or paint when the surface to be painted or surrounding air temperature is less than 50 degrees Fahrenheit.

5. The Contractor shall apply a minimum of one coat of primer and one coat of paint.

6. The Contractor shall use Kem Kromik Metal primer (or approved equivalent) and

Industrial Urethane acrylic latex or enamel oil base topcoat compatible with primer.

Match existing color (Safety Yellow) approved by park staff.

7. Gate pins and locks must not be painted.

8. The contractor shall provide a thorough cleanup of the work area at the end of each workday. All paint chips and debris shall be collected and disposed of by the contractor. No vegetation shall be permanently harmed.

9. Trail is open to public daily. Contractor should show care and consideration for public presence and trail use during work.

10. Work shall be completed by November 21, 2024.

C. Contractor Requirements:

1. The Contractor shall furnish all materials, labor, equipment, tools, necessary to complete all work listed and English-speaking supervisor while on site.

2. Contractor is responsible for maintaining all necessary insurance and licenses as required and provide documentation before work can begin. All contractor personnel shall be fully qualified and trained.

3. Contractor shall be legally qualified and licensed by the Virginia Department of

Professional and Occupational Regulation, Board for Contractors, to perform all work included in the scope of the contract.

4. Contractor shall maintain a Class B or higher contractor license as specified in the

Special Terms and Conditions, F - Contractor Registration.

5. Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia.

6. Contractor shall provide proper signage marking worksite per all Federal OSHA and state regulations to protect the public (both sides of gates).

7. The Contractor shall ensure that all OSHA safety regulations are followed throughout the course of the project. The area shall be clearly marked with “work in progress signs” and/or caution tape. Proper signage usage when working in a public right-of-way or where the safety of the public must be maintained.

8. The Contractor shall maintain a clean work site continuously throughout the duration of the project.

9. The Contractor shall be responsible for removal and legal disposal of all debris as a result of this project. The Contractor shall be responsible for removing all discarded or unused material, trash, and debris off the park’s premises.

10. Contractor shall provide proper signage marking worksite per all Federal OSHA and state regulations to protect the public (both sides of gates).

11. No portion of this work shall be sublet to subcontractors without first securing written consent of the Department of Conservation and Recreation.

III. Gate Locations, Quantity, Mile Marker and Map

New River Trail State Park Gate Paint Project Locations:

1. Galax Section-Stockyard Road Gates (2) Mile Marker 50

2. Galax Section-Cliffview Gate (1) MM49

3. Galax Section-Chestnut Falls Access (2) MM45

4. Galax Section-Gambetta Access (2) MM42

5. Fries-Low Water Bridge-(2) MM43

6. Fries-Fenders Curve-(2) MM44

7. Fries Access- (1) MM45

8. Byllesby Dam Access- (2) MM37

9. Buck Dam Access- (2) MM35

10. Ivanhoe Car Parking Lot- (1) MM32

11. Austinville Parking Lot- (2) MM29

12. Foster Falls-Shot Tower Gate- (1) MM25

13. Foster Falls-Pauley-Flatwoods Access Gate- (1) MM25

14. Foster Falls Horse Arena Gate- (1) MM25

15. Barren Springs-Lone Ash Access Gates- (2) MM19

16. Barren Springs-Route 100 Gates- (2) MM17

17. Allisonia-Julia Simpkins Road Gates- (1) MM13

18. Hiwassee Parking Lot Access Gates- (2) MM11

19. Draper Access Gates- (2) MM6

20. Pulaski-Moose Lodge Crossing Gates- (2) MM3

21. Pulaski-Dora Junction Access Gate- (1) MM2

Total Gates: 34

IV. BID INSTRUCTIONS: Electronic Bid Submissions ONLY will be accepted for this solicitation.

The awarded vendor shall provide a valid Certificate of Insurance (COI) prior to work beginning on any state owned or controlled property. COI must meet the Commonwealth’s requirements as outlined in the Agency Procurement and Surplus Property Manual (APSPM) and Vendor’s Manual.

Please include with your bid the following items to be considered a complete bid package:

• Attachment A-Vendor Data Sheet

• Attachment B – Pricing Schedule

• Copy of applicable license/certification(s)

Attachment A - VENDOR DATA SHEET

Note: The following information is required as part of your response to this solicitation. Failure to complete and provide this sheet may result in finding your bid nonresponsive.

1. Qualification: The vendor must have the capability and capacity in all respects to satisfy fully all of the contractual requirements.

2. Vendor’s Legal Business Name: _______________________________________________

3. Vendor’s Primary Contact:

Name: Phone:

Title: Email:

3. Years in Business: Indicate the length of time you have been in business providing this type of good or service:

Years Months

4. Vendor Information: eVA Vendor ID:

Virginia Contractor License #: ____________________, Class _______ & Specialty __________________

5. Indicate below a listing of at least three (3) recent accounts, either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods. Include the length of service and the name, address and telephone number of the point of contact.

Company: Contact:

Phone: ( ) Email:

Project:

Dates of Service: $ Value:

Company: Contact:

Phone: ( ) Email:

Project:

Dates of Service: $ Value:

Company: Contact:

Phone: ( ) Email:

Project:

Dates of Service: $ Value:

ATTACHMENT - B

Pricing Schedule

As stated in Section V SPECIAL TERMS AND CONDITIONS, B. AWARD, Virginia Department of Conservation and Recreation will be accepting firm fixed price bid to include all costs on a Grand Total Basis.

Bidder must provide a total pricing based on complete scope of work and conditions at worksite.

Including all mobilization of equipment. No hourly rate will be accepted.

For reference purposes only, all pricing must be submitted electronically with bid response in eVA.

Grand Total for all services described herein $_________________________

ATTACHMENT - C

IFB Electronic Submission Instructions

BID SUBMISSION REQUIREMENTS

Bids submitted via e-mail, fax or mailed in WILL NOT be accepted.

Prior to the due date, Bidders should:

• Check the status of the solicitation in eVA at www.eva.virginia.gov by clicking on the Business

Opportunities and then Virginia Business Opportunities (VBO) for any updates, changes, amendments, cancellations, etc.

• Check the “Reminders” section in VBO for all attachments and documents to be completed and submitted; and

• Complete IFB coversheet, all attachments, amendments, exhibits, product information, etc. and attach electronically to the Bidder’s electronic submission.

Bidders are solely responsible for reviewing, complying, and returning a complete and responsive bid.

Failure to submit any of the required information may result in the bid being declared non-responsive.

Changes to the solicitations forms or formats are prohibited except where clearly instructed and permitted.

Bid Submission: Electronic bid submission shall include all required documents attached. Bidder must be registered in eVA in order to submit an electronic bid. Bidders must submit one (1) complete copy of the bid and attachments.

The following are instructions for submitting an electronic bid:

a. Go to eva.virginia.gov

b. Click on “I sell to Virginia”

c. Click on “eVA Supplier Training”; and

d. Click on “Viewing and Responding to Solicitations Video”

If a bidder needs assistance submitting an electronic response, the Bidder must contact eVA Customer Care at 866-289-7367 or email eVACustomerCare@dgs.virginia.gov http://www.eva.virginia.gov/ mailto:eVACustomerCare@dgs.virginia.gov

Attachment A - VENDOR DATA SHEET