QQ DCC Prophy-Jet.pdf

Rev3-04.03.23

QQ # 58719

QQ DCC Prophy-Jet Air Polishing System Unit

Prophy-Jet Air Polishing System Unit

Danville Community College

Small Business Set-Aside Award

Questions will be Received until: 2/14/2024 at 2:00 PM local time

Bids will be Received Until: 2/23/2024 at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY RESULT

IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Stephanie Einhellig, Buyer Specialist, Email: seinhellig@ssc.vccs.edu Phone: 540-591-4000

TABLE OF CONTENTS PAGE #

I. Purpose 2

II. Questions Regarding QQ 2

III. General Definitions 2

IV. Scope of Work 3

V. Specifications Requirements 4

VI. Method for Payment 4

Please refer to terms and conditions attached to this solicitation.

ATTACHMENTS PAGE #

A. Certificate of Insurance* 5

* This item should be completed and returned as part of the QQ submission package before services can proceed. A certificate of Insurance according to the requirement in this QQ must be submitted three (3) business days from date of closed bid or submitted bids will be deemed non-responsible.

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2- 4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.e in General

Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Quick Quote.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation.

DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is Soliciting bids from qualified firms to Furnish, Deliver, and Install, a Prophy-Jet Air Polishing System as requested, to

Danville Community College – Maintenance / Receiving 1008 South Main Street Danville, VA 24541

It is anticipated that deliveries and/or installation will be completed by 4/15/2024 no later than the end of business day.

II. QUESTIONS REGARDING QQ

Any questions regarding this quick quote shall be addressed to Stephanie Einhellig at seinhellig@ssc.vccs.edu

III. GENERAL:

For the purpose of clarification, each firm receiving this Quick Quote is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor”. Virginia Community College Shared Services Center is referred to as “Department”, “VCCS or as “SSC”, and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Quick Quote states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

IV. SCOPE OF WORK:

1. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period. Unit Price per line shall include transport and delivery to site for each line bid. Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

2. Equivalency: No Substitutions will be allowed

3. Delivery Point: The address information for each delivery location is

Danville Community College – Maintenance/Receiving 1008 South Main Street Danville, VA 24541

4. Off-Loading: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed. The following may be needed to unload delivery: Forklift, Liftgate

5. Delivery/Set-Up Location: Foundation Hall, Room 123, first floor. Upon award vendor will need to coordinate with the College for installation.

6. Delivery Hours: For planning purposes, the normal hours for acceptance of deliveries are Monday through Friday between the hours of 7:30AM and 4:00PM, except on days designated as Federal or State holidays or mandated closing.

7. Delivery Notification: The Contractor shall coordinate actual delivery notification at least twenty-four (24) hours prior to intended delivery. Contact information for each delivery location is listed above.

8. Delivery/Installation Need by Date: 4/15/2024

9. Warranty: Standard Manufacturer Warranty

V. SPECIFICATION REQUIREMENTS:

Danville Community College is requesting bids from qualified vendors to furnish, deliver and install, as requested, a Prophy-Jet Air Polishing System. See specifications below.

QTY Product Code Description 8 8195001 Cavitron Prophy-Jet Air

Polishing System, 115V G138, packed

1 Installation Cavitron Prophy Jet Air

Polishing System in use will need to install new machines into existing system. Vendor shall provide all materials needed for installation

Vendor is responsible for clean-up and removal of any packaging/debris.

VI. METHOD FOR PAYMENT:

Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid invoice and verification of satisfactory goods received and/or completion of work.

Invoices shall be submitted to the address listed below for all items completed within the designated billing period.

Payment will be made to the vendor in accordance with the Commonwealth of Virginia Prompt Payment Act. Invoice(s) shall be emailed to invoice@ssc.vccs.edu or mailed to the address below, referencing any purchase order numbers that result from this solicitation.

Virginia Community College Shared Services Center Attn: Accounts Payable

147 Daleville Centre Drive Daleville, VA 24083

Remainder of page intentionally left blank

ATTACHMENT A – CERTIFICATE OF INSURANCE SAMPLE