RFQ_SOW_-_18F_Software_as_a_Service_InVision_Enterprise_and_InVision_Design_System_Manager_(or_Equal).pdf

General Services Administration Federal Acquisition Service

Technology Transformation Services 1800 F St NW | Washington, DC | 2040

18F Software as a Service InVision Enterprise and InVision Design System

Manager or Equal

Request for Quotation

From: Kirsten Green, Contracting Officer, General Services Administration, Technology Transformation Services, Office of Acquisition

Important Dates:

RFQ Issue Date: February 19, 2019 Questions Due: 5:00 PM EST February 20, 2019 RFQ Closing Date/Quotes Due: 5:00 PM EST February 22, 2019

General General Services Administration (GSA) Technology Transformation Services (TTS) Office of Acquisition (OA) hereby issues this Request for Quotation (RFQ) on behalf of the 18F and potential other TTS offices under Federal Acquisition Regulation 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items with supplementing information from FAR subpart 13.106 Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation.

The Government is in need of Software as a Service (SaaS) InVision Enterprise and InVision Design System Manager (DSM) or Equal licenses.

NAICS Code: 511210 Software Publishers

This RFQ is set aside for small businesses and posted on FedBizOps (FBO).

Attachments:

RFQ Pricing Sheet -18F SaaS InVision Enterprise and DSM Provisions

Clauses

RFQ Questions Any questions concerning the RFQ must be submitted via email to the Contracting Officer (CO) via phone 720-470-2427 or email kirsten.green@gsa.gov as soon as possible, but no later than 5:00 PM EST February 20, 2019. The Government will provide responses via an amendment on FBO. It is up to the quoter to check FBO for all amendments.

RFQ Exceptions

Unless expressly authorized by the RFQ, any quoter planning to make an exception to a term or condition of the RFQ or SOW should consult with the CO via phone 720-470-2427 or email kirsten.green@gsa.gov before submitting a quotation.

Evaluation Criteria and Basis of Award This procurement is being conducted in accordance with FAR subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in the RFQ. Technical Factors will be evaluated in accordance with FAR subpart 12.602 “Streamlined Evaluation of Offers”. Price will be evaluated in accordance with FAR subpart 13.106. Provision 52.212-2, Evaluation -- Commercial Items, does not apply to this requirement. The quoter agrees to and is bound by all instructions, procedures and rules of this RFQ.

The Government is not obligated to determine a competitive range, conduct discussions, solicit final revised quotations, or use other techniques associated with FAR part 15.

Evaluation Process The final award for this requirement will be based on a Lowest Price Technically Acceptable (LPTA) basis. Award will be made on the basis of the lowest price of all performance periods meeting or exceeding the acceptability standards for non-price factors for the SaaS product. Once the quotation is determined to be technically acceptable, award will be made based on the grand total lowest price of all performance periods including optional services.

The following factors shall be used to evaluate quotes:

Factor 1: Technical - The Government will evaluate the quoter’s Technical Submittal.

Only Quotes that either provide InVision Enterprise and InVision DSM or Equal that meet all salient characteristics will be deemed technically acceptable by the Technical mailto:kirsten.green@gsa.gov mailto:kirsten.green@gsa.gov http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1584_221596 https://www.acquisition.gov/far/html/Subpart%2015_1.html#wp1095839

Evaluation team and will advance to price evaluation.

Factor 2: Price - Quoters prices will be reviewed separately from the technical evaluation.

Evaluation Factors

Factor 1: Technical If the Quote proposes InVision Enterprise and InVision DSM, they must identify if they are a manufacturer or reseller. If the quoter is a reseller, they must provide a copy of their reseller agreement. The Government will verify all reseller agreements uploaded on the Google form. If the Quote proposes Invision and is not a manufacturer or an authorized reseller, they will be found technically unacceptable.

If the Quote is not proposing InVision Enterprise and InVision DSM, the Government will evaluate all information submitted by Quoters in Section 4 of the Google form demonstrating how the "Equal" product meets all of the salient physical, functional, and or performance characteristics of the proposed “Equal” product as described in the SOW. This document should be no more than 10 pages.

A Quoter’s product will not be considered as an “Equal” product if there is an inadequate description or demonstration of how the “Equal” product meets the salient characteristics specified in the solicitation. The Government is not responsible for locating or obtaining any information not identified in the quote.

Factor 2: Price Once the quotation is determined to be technically acceptable, the Government will review submitted prices and award will be made based on the grand total lowest price of all performance periods including optional services.

Evaluation of options under FAR 52.217-8 will be accomplished by using the prices quoted for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price.

Evaluation of options will not obligate the Government to exercise the option(s).

Quote Submission

The Quoter shall submit a quotation in accordance with the instructions and terms and conditions of this RFQ, as soon as possible, but no later than 5:00 PM EST February 22, 2019.

Technical and price quotes shall be submitted via the RFQ Submission Form - 18F SaaS - InVision Enterprise and DSM or Equal Google Form. No other types of submissions will be accepted.

RFQ Form Sections and Submission Requirements Section 1: Submission Instructions

Section 2: Quoter Information - MUST be filled out by ALL Quoters

Section 3: Technical - Brand Name InVision Enterprise and InVision DSM - ONLY fill out if InVision Enterprise and InVision DSM is being proposed. If you are an authorized reseller, you must upload your InVision Enterprise and InVision DSM Enterprise reseller agreement that demonstrates you are authorized to resell InVision Enterprise and InVision DSM. GSA TTS will verify all submitted information.

Section 4 - Technical - "Equal" Product Being Proposed (Not InVision Enterprise and InVision DSM). MUST fill out if quoting an “Equal” product.

Section 5 - Price - Quoters shall submit one price response via RFQ Pricing Sheet -18F SaaS InVision Enterprise and DSM found in FBO. Quoters shall download the attachment, fill in the required information and upload it to Section 5 of the Google form referenced above - MUST be filled out by ALL Quoters.

Solicitation Provisions See Purchase Order Provisions Attachment.

https://goo.gl/forms/kEbI8MD5FfxWjtFk1 https://goo.gl/forms/kEbI8MD5FfxWjtFk1 https://docs.google.com/document/d/1KzRILCykKVmtF7koNcF0M6lvVxTOSZbf8ZOTvgYD-0k/edit

Statement of Work

Background This requirement is in support of General Services Administration (GSA), Federal Acquisition Services (FAS), Technology Transformation Service (TTS) is being administered by GSA FAS TTS Office of Acquisition.

TTS values collaboration and partnership across offices and programs. Working with a fully distributed team makes this a challenge, but we use many tools to ensure that collaboration is a priority. Most TTS work are team based and require a lot of meetings and collaboration over new ideas and projects. TTS uses interaction design and front-end development to work together to wireframe and prototype simple, beautiful, usable interactions. TTS also uses visual design to help people more clearly communicate through visualizations and illustrations as well as graphic design knowhow. TTS values tools that will help with all of these aspects.

Statement of Need 18F leverages user-focused, open-source, agile methodologies to build small, learn by interacting with real people and gaining quick feedback with stakeholders to transparently promote the security, quality, and modularity of technology applications, platforms, processes, personnel, and software solutions and deliver them early and often.

One of the tools the 18F uses to collaborate and work across teams is Software as a Service (SaaS) InVision Enterprise or Equal - Prototyping, Collaboration & Workflow Platform that provides intuitive tools for hosting prototypes and provides the ability for task management and version control. InVision Enterprise gives teams the freedom to design, review, and user test products—all without a single line of code. With InVision Enterprise or Equal, 18F can create context around projects with flexible spaces to store, share, and talk about design ideas and includes built-in layout options which allows designers to create visual hierarchy for their prototypes.

InVision DSM is an additional platform that provides a way to design at scale by helping 18F create and maintain designs in libraries that others can add to or access, including version control and a web view. In DSM, teams can add design components and descriptions to explain how that component can be used with a WYSIWYG (pronounced "wiz-ee-wig") editor.

Note that other TTS offices are allowed to use these licenses as needed.

The contractor shall supply the following:

- InVision Enterprise or Equal - Prototyping, Collaboration & Workflow Platform licenses

- InVision Design System Manager (DSM) or Equal licenses

- Proof of a current GSA Authority to Operate (ATO) or a commitment to receive an ATO within one month of award

Or meet the following salient characteristics:

Salient Characteristics of Brand Name SaaS Product:

All licenses, both InVision and DSM or equal, at a minimum must:

● Follow the SaaS licensing and delivery model in which software is licensed on a subscription basis and is centrally hosted.

● Have the ability to install the product locally and/or access it via web interface.

● Be compatible with Mac Operating System X (OS X).

● Proof of a current GSA Authority to Operate (ATO) or a commitment to receive an ATO within one month of award.

The InVision Enterprise Prototyping, Collaboration & Workflow Platform, at a minimum, must immediately demonstrate that it can:

● View all prior versions of files and have the ability to restore earlier versions.

● Assign licenses in any combination of users determined necessary.

● Switch user access on and off from month-to-month.

● Automatically generate a set of screens by uploading a Sketch or Photoshop file.

● View hosted design artifacts in a desktop or mobile browser.

● Host multiple user accounts to contribute to shared prototype projects.

● Create guided tours through screens by leaving notes and trail markers.

● Have threaded conversations on specific elements of a UI design.

● Generate clickable prototypes including the ability to simulate common interactions by triggering an overlay, having a sticky header, and linking a hotspot to a location on the same screen.

● Create hotspot templates to easily extend interactions across a number of screens.

● Do a built-in screen-share of the use of a prototype for the purpose of demos and usability tests.

● Host shared design artifacts for members of a team through a desktop app.

● “Inspect” hosted design files in order to get precise image dimensions, color values and other CSS properties.

● Simulate mobile and desktop prototypes.

● Enable two-factor authentication for added security.

The InVision DSM platform, at a minimum, must immediately demonstrate that it can:

● Provide a Sketch tool.

● Provide a web view of design libraries.

● Provide a set of APIs.

● Allow for unlimited design libraries.

● Provide the option to document libraries with descriptions.

● Ability to create a public design system share link.

● Assign library-level roles and permissions.

● Controls for library-specific privacy settings.

● View all prior versions of files including the ability to restore earlier versions.

● Assign licenses in any combination of users determined necessary, separate from InVision Enterprise alone.

● Switch user access on and off from month-to-month, separate from InVision

Enterprise alone.

● Automatically generate a set of screens by uploading a Sketch or Photoshop file.

● View hosted design artifacts in a desktop or mobile browser.

● Easily update an element separately and have that change reflected for everyone working on the same design system.

● Have a single source of truth for a design system, including documentation, brand and UX components.

● Easily iterate a design system and roll back if need be.

The Government will review and approve any proposed SaaS terms and conditions prior to award.

License Requirements

The Contractor shall supply InVision Enterprise and DSM or Equal user licenses as outlined in the table below. Each user license will permit the Government to access InVision or Equal for the duration of each period of performance.

As the Government’s user base grows, the Government may have increased needs for additional licenses over the course of performance. These additional licenses are considered within scope of this order and will be handled by exercising Optional Contract Line Items (CLINS) via bilateral modifications to the purchase order.

The resulting purchase order will include optional CLINS with a ceiling for additional licenses during the period of performance as indicated below. When Optional CLINS are exercised, the Government will indicate the number of additional licenses needed and pay only for those additional licenses actually order. The Government may order more using the same line item as needed up to the ceiling amount. Option periods and optional CLINS are exercised at the sole discretion of the Government. The Government will not accept auto-renewal terms.

Base Requirement CLINS 0001, 0003, 1001, 1003, 2001, 2003, 3001, 3003, 4001, 4003 will all be awarded as Firm-Fixed-Price (FFP).

Optional CLINs 0002, 0004, 1002, 1004, 2002, 2004, 3002, 3004, 4002, 4004 will all be awarded as Time & Material (T&M)

*Accepted prices will be entered below at time of award

Contract Line Item

Description

# of Licenses Prices

Base Year: March 14, 2019 - March 13, 2020

0001 InVision Enterprise or Equal Licenses (FFP) 50

0002 Optional CLIN - Additional InVision Enterprise or Equal Licenses (T&M)

0003 InVision DSM or Equal Licenses (FFP) 10

0004 Optional CLIN - Additional Invision DSM or Equal Licenses (T&M)

Option Year 1: March 14, 2020 - March 13, 2021

1001 InVision Enterprise or Equal Licenses (FFP) 50

1002 Optional CLIN - Additional InVision Enterprise or Equal Licenses (T&M)

1003 InVision DSM or Equal Licenses (FFP) 10

1004 Optional CLIN - Additional Invision DSM or Equal Licenses (T&M)

Option Year 2: March 14, 2021 - March 13, 2022

2001 InVision Enterprise or Equal Licenses (FFP) 50

2002 Optional CLIN - Additional InVision Enterprise or Equal Licenses (T&M)

2003 InVision DSM or Equal Licenses (FFP) 10

2004 Optional CLIN - Additional Invision DSM or Equal Licenses (T&M)

Option Year 3: March 14, 2022 - March 13, 2023

3001 InVision Enterprise or Equal Licenses (FFP) 50

3002 Optional CLIN - Additional InVision Enterprise or Equal Licenses (T&M) 50

3003 InVision DSM or Equal Licenses (FFP) 10

3004 Optional CLIN - Additional Invision DSM or Equal Licenses (T&M) 40

Option Year 4: March 14, 2023 - March 13, 2024

4001 InVision Enterprise or Equal Licenses (FFP) 50

4002 Optional CLIN - Additional InVision Enterprise or Equal Licenses (T&M) 60

4003 InVision DSM or Equal Licenses (FFP) 10

4004 Optional CLIN - Additional Invision DSM or Equal Licenses (T&M) 50

Period of Performance The Period of Performance for this order will be a base year plus 4 option years.

Type of Contract This Purchase Order will be a FFP with optional T&M CLINs.

Kickoff Meeting The Government's team, Contracting Officer/Contracting Officer’s Representative and 18F team, will hold one kickoff meeting with the Contractor within 10 calendar days of the acquisition award, unless otherwise agreed upon by all parties in writing (email will be sufficient). This kickoff will include the Contractor’s team(s) and other relevant Government staff to review and clarify the project’s objectives, expectations from the Government, and address any questions the Contractor may have.

General Information

Section 508 Compliance The Contractor shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed.

Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

GSA IT Security

CIO 09-48 IT Security Procedural Guide: Security and Privacy IT Acquisition Requirements

CIO 12-2018 IT Policy Requirements Guide

Invoicing The Contractor shall submit invoices in accordance with FAR 52.212-4(g).

The Contractor shall submit invoices for this contract/order through the GSA Office of the Chief Financial Officer, Vendor and Customer Self Service (VCSS) web portal (https://vcss.ocfo.gsa.gov).

The funding reference to use when submitting invoices is QP0023133.

The Contractor may invoice for items or services upon their delivery. Billing and payment shall be accomplished in accordance with contract terms and GSA payment procedures.

Once invoices are submitted by the Contractor, the government will make payment after verification that the goods or services listed on the invoice have been received and accepted.

If you have problems submitting your invoice, please contact one of the following, as https://meet.google.com/linkredirect?authuser=0&dest=https%3A%2F%2Fvcss.ocfo.gsa.gov%2F applicable.

VCSS General System, Login ID, Password Issues GSA Financial Systems Service Desk:

Ph: 866-450-6588 Email: OCFOServiceDesk@gsa.gov

Invoice & Payment Related Questions BCEB Help Desk:

Ph: 800-676-3690, Opt 3

Fax: (816)926-7800 Email: kc-accts-payable.finance@gsa.gov

VCSS Inquiries with Invoicing Issues Email: kc-acctspayable.vcss@gsa.gov”

Clauses

See Clauses Attachment.

https://meet.google.com/linkredirect?authuser=0&dest=mailto%3AOCFOServiceDesk%40gsa.gov https://meet.google.com/linkredirect?authuser=0&dest=mailto%3Akc-accts-payable.finance%40gsa.gov https://meet.google.com/linkredirect?authuser=0&dest=mailto%3Akc-acctspayable.vcss%40gsa.gov https://docs.google.com/document/d/1YXBbrCzB65GeyX0Grfp7WTicKRWK8GOwexV6NxePu6E/edit#