Spokane_Marshaling_combined_synopsis_solicitation.doc

Combined synopsis/solicitation QMDZ3JD16SO01 Page 1 of 55

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Combined synopsis/solicitation QMDZ3JD16SO01 Page 23 of 55

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

FAC 2005-84 dated 09-03-2015

This acquisition is a 100% Small Business Set-Aside The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition, there are no addenda to the provision.

Provision at 52.212-2, Evaluation-Commercial Items, is applicable to this acquisition.

Include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items, with your offer.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition, there are no addenda to the clause. See pages 32-35 The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. See pages 35-38 for included clauses.

Offers are due by 3:30 PM CST on April 4, 2016

CP-FSS-1-A

(APR 1993)(LOCAL DEVIATION)

Solicitation No. QMDZ3-16-SO01

INDEFINTE DELIVERY-INDEFINITE QUANTITY CONTRACT FOR

FSC CLASS 0753 – Pre-assignment preparation of new and used GSA owned IFMS vehicles located in Spokane, WA.

PERIOD: April 15, 2016 or date of award whichever is later through March 31, 2017

ANY INFORMATION THAT MAY BE DESIRED ON THIS PARTICULAR SOLICITATION

CAN BE OBTAINED FROM THE ISSUING OFFICE ADDRESS SHOWN HEREIN.

IMPORTANT NOTICE: A Pre-proposal Conference will not be held. If you have any questions, concerning this solicitation, please call Joe Dunne, at 817-978-8599

CP-FSS-3

NOTICE: REQUESTS FOR EXPLANATION OR INFORMATION (MAR 1996)

Oral or written requests for explanation or information regarding this solicitation should be directed to:

J.D. Dunne, Jr.

GSA FAS Office of Fleet Management

819 Taylor Street, Room 13A33

Fort Worth, TX 76102

(817) 978-8599

CP-FSS-4-A

SOLICITATION COPIES (MAR 1996)

(a) To reduce Government costs, only one copy (paper copy) of this solicitation is provided. If additional paper copies are required (see 52.212-1, Instructions to Offerors—Commercial Items and its addendum for number of copies to be submitted), you may reproduce them yourself, provided they are complete in every respect.

(b) Offerors are strongly urged to use two-sided copying of offers for submission to GSA.

EXCEPTION: Oversized blueprints, drawings, or similar documents which are incorporated by reference in and attached (folded) to the solicitation are not required to be duplicated for the purpose of submitting a duplicate copy of the offer to GSA.

CP-FSS-20

SECURITY EXAMINATION OF HAND-DELIVERED OFFERS (JAN 1998) MACROBUTTON OpenFSSAL981 FSS A/L FC-98-1 (a) Offerors are advised that an offer in response to this solicitation is subject to physical examination, x-ray, or other inspection prior to acceptance at the location designated for receipt of offers. Inspection may be conducted by Government personnel or others acting on behalf of the Government. Any offer received at the address designated for receipt of offers after the date and time specified elsewhere in this solicitation for receipt of offers shall be processed in accordance with the late offers provision of this solicitation.

(b) For any hand delivered offer, whether delivered by the offeror or a courier service, the offeror must allow sufficient time to accommodate inspection by designated security personnel.

A-FSS-41

INFORMATION COLLECTION REQUIREMENTS AND HOURS OF OPERATION (NOV 1999) 515.204-1

(a) “The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.”

(b) “GSA's hours of operation are 7:30 a.m. to 4:00 p.m.

CP-FSS-30

(APR 1993)

PLEASE REMOVE THESE COVER PAGES BEFORE SUBMITTING OFFER TO GSA.

IMPORTANT NOTE IMPORTANT NOTE IMPORTANT NOTE

GSA Desires that all responses to this solicitation be submitted via-emial to Joe.Dunne@gsa.gov. Any firm that wishes to submit a paper copy must send the copy to the following address:

GSA FAS Fleet Management

ATTN: J.D. Dunne

608 Bushdale Drive

Arlington, TX 76002

PART I – THE SCHEDULE

SECTIONS B and C

SUPPLIES OR SERVICES AND PRICE/COSTS STATEMENT OF WORK

SOLICITATION NUMBER:

FSC CLASS: 0753

SERVICE: New and used vehicle pre-assignment preparation

CONTRACT PERIOD: April 15, 2016 or date of award, whichever is later, through March 31, 2017.

SERVICE AREAS: EST QUANTITY

Spokane, WA 150 New Vehicles, 30 Turn in Vehicles, and 150 Exchange Vehicles

FACILITIES

All offerors are required to have a facility located within 20 miles of the city limits of the service areas described above.

All facilities must have adequate secure storage for 20 vehicles. All proposed facilities will be inspected as a part of the evaluation of offers by the FSR. Facilities that lack adequate storage or security will not be considered for award.

OFFERORS ARE CAUTIONED THAT THE ESTIMATES PROVIDED ABOVE ARE ESTIMATES ONLY .

GUARANTEE:

(a) Notwithstanding inspection and acceptance by the Government or any provisions concerning the conclusiveness thereof, the Contractor guarantees and warrants that all materials furnished and all services performed under this contract will be free from defects in material and workmanship and will conform to the requirements of this contract for a period of ninety (90) days or 4,000 miles, whichever occurs first. The Contractor shall remedy all such defects at his own expense, in a timely manner at FSR’s discretion, but no later than one (1) workday after notification by the ordering office. Any such work will not be counted as part of the estimated daily requirements.

(b) The FSR shall give written notice of any such defect or non-conformance to the Contractor within the applicable warranty period, with a copy to the Contracting Officer. Such notice shall state that either (1) the Contractor shall correct or re-perform any defective or non-conforming materials or services, or (2) the Government does not require correction or re-performance. If the Contractor is required to correct or re-perform, it shall be at no cost to the Government.

(c) Should a warranty for new or rebuilt assemblies or subassemblies offered by a manufacturer or remanufacturer be longer than that stated above, it shall apply for such longer period.

BID SCHEDULE

STATEMENT OF WORK

This statement of work is intended to cover the Fleet Management Centers referenced above under “service areas”. This SOW will cover the receipt and pre-assignment preparation of new GSA IFMS Vehicles, the receipt, termination of assignment inspection, and pre-assignment preparation of vehicles to be turned in to GSA for reassignment, and the termination of assignment inspection of vehicles turned in to GSA FMC for disposal (sale). GSA contemplates the award of a single contract in the defined service area

DEFINITIONS

Group I Vehicle: includes sedans, station wagons, ambulances, buses, and trucks (including vans) 12,499 pounds Gross Vehicle Weight Rating (GVWR) and under.

Group 2 Vehicle: includes ambulances, buses, and trucks (including “dry freight” and “refrigerated” vans), special-purpose trucks, wreckers, and other special-purpose non-powered equipment, such as semi-trailers, 12,500 pounds Gross Vehicle Weight Rating (GVWR) and over.

New Vehicles: Vehicles received by or at GSA consignee delivery points that have not previously been assigned to any customer. The contractor may have to arrange for pick up at the consignee delivery points

Exchange Vehicle: Vehicles turned in to the contractor from a customer agency. Exchange vehicles may be designated for either sale or reassignment

Reassignment Vehicles: Vehicles that have been turned in to GSA from a customer for subsequent reassignment to a different GSA customer. These vehicles will be turned in at the contractors location

Sale Vehicles: Vehicles that are turned in to GSA for disposal under the national auction contract. These vehicles will be received at the contractors location for inspection prior to being picked up by the auction facility.

IFMS: Interagency Fleet Management System

FMC: Fleet Management Center

FSR: Fleet Service Representative – an employee of GSA assigned to the Fleet Management Center.

Pre-assignment preparation: Preparing either new or reassignment vehicles for pick up by the GSA customer.

PDI: (New vehicles only) Pre-delivery Inspection. This inspection should be completed by the contractor as referenced in this solicitation DIT: Damage in Transit. This is damage that occurs to new vehicles while in transit to the marshaling location. Vendors must follow the instructions provided by GSA to report damage in transit to the appropriate manufacturer’s representative.

SCO: Sales Contracting Officer

Marshalling Services

GSA will provide each site with FMS2GO equipment so that vehicle information can be recorded. Each site MUST utilize this equipment while recording vehicle data. There will be no exceptions to this requirement.

Marshaling Statement of Work CLIN 1 New vehicle receipt and inspection (Required) New vehicles will be either shipped directly from the manufacturer (CLIN 1A) or retrieved from the local dealer (CLIN 1B). Preparing the new vehicle for assignment by attaching license plate tags and any specialty equipment as directed by the GSA FSR (equipment provided by GSA), conducting a pre-release inspection of the new vehicle with each GSA customer, delivering the GSA Fleet Credit Card and Vehicle Packet for each new vehicle (provided by GSA) to the customer, releasing the new vehicle to the GSA customer, and preparing necessary documentation to forward to GSA FSR’s (provided by GSA)

CLIN 1A

This service includes receiving the vehicles directly from the manufacturers, recording and reporting any damages that occurred to the vehicle in transit (DIT damages) as required by the instructions provided by GSA (per instruction by the manufacturer).

The following tasks for the above line item shall be completed by the contractor:

1. Upon taking delivery of new vehicles, the contractor will notify GSA that the vehicles have been delivered. Contractor will check the transportation documents provided by the carrier against the vehicles actually received for accuracy. Contact GSA immediately for instructions regarding any discrepancies. Walk around visual inspection of vehicle with transport company delivery driver to ensure vehicle matches description on transport/lading documents, note any damages to the vehicle, if damages are discovered, immediately report those damages to the FSR and to the manufacturer’s representative in accordance with the supplied DIT instructions. Note any discrepancies from descriptions order sheet, on the Bill of Lading/transportation company checklist and sign for delivery. GSA will provide the vendor with specific Damage in Transit (DIT) instructions for each manufacturer. It is essential that the vendor follow all DIT instructions and comply with all timelines and reporting dates in accordance with the specific instructions from each manufacturer. Failure to follow the DIT instructions may result in the vendor being assessed any costs associated with failure to timely and accurately report any Damage in Transit to the manufacturer’s representative and to the GSA Fleet Service Representative.

2. Complete a PDI in accordance with the manufacturers PDI checklist and procedures. Contractor will remove the window stickers and vehicle information sheets from the vehicle and set them aside for the GSA FSR. Remove any decals and protective plastic coverings. Install antennae, hubcaps, license plate brackets and accessory fuses as necessary.)

CLIN 1B

At the request of the FSR, this service includes retrieving the vehicle from the local dealership. GSA will provide a list of the Vehicle Identification Numbers (VINs) for each vehicle to be picked up, dealer address, and point-of-contact to at the local dealership. Transport fees to retrieve these vehicles will be billed according to CLIN 5 Transportation Services. It is expected that all dealerships will be within the 50 mile range, and vehicles will be driven from the dealer to the contractor site..

Walk around visual inspection of vehicle with dealership personnel to ensure vehicle matches description on the document the FSR provided. If damages are discovered, decline acceptance and schedule new appointment with dealership to accept the vehicle after the dealership has addressed and repaired existing transit damage.

The vehicle inspection and pre-assignment preparation must be completed within five (5) business days of vehicle delivery to the marshalling contractor facility.

CLIN 1A and 1B (Services that apply to both CLIN 1A and 1B) The services below apply to all vehicles, regardless of delivery/acceptance method.

1. Install the GSA provided license plates (front and back) on each vehicle. Load all vehicle information utilizing FMS2GO equipment (provided by GSA) within five (5) business days of receipt of vehicle. GSA will provide each site with FMS2GO equipment so that vehicle information can be recorded. Each site MUST utilize this equipment while recording vehicle data. There will be no exceptions to this requirement.

2. Ensure the vehicles have adequate fuel to be driven to the nearest fueling facility that accepts the GSA Fleet Services Credit Card. GSA will provide the vendor with a list of nearby stations that accept the Fleet Services Credit Card. The vendor is prohibited from using the GSA Fleet Services Card for this task. Charges for fuel must be noted as a separate line item on the appropriate invoice and must be accompanied by a receipt that shows the GSA vehicle tag number, the amount of fuel in gallons, the cost per gallon and the total fuel cost for that vehicle. Invoices submitted for fuel reimbursement that do not contain the required information will be returned for correction.

3. Upon completion of steps 1, 2, and 3, contact the GSA FSR (or the customer if directed by GSA) to inform GSA (or the customer) that the new vehicle is ready for assignment and to schedule a pick up date with the customer. If GSA contacts the customer, the FSR will notify the contractor of the scheduled pick up date. The agency will contact the contractor to make an appointment to pick up or exchange vehicles. Scheduling may occur through a GSA-provided automated system.

4. On the date scheduled for pick up, the contractor shall pressure wash the exterior of the new vehicle prior to releasing the vehicle to the customer.

5. During the scheduled pick up, the contractor shall then conduct a walk around inspection of the (new) vehicle to be assigned with the customer agency’s representative. If any discrepancies are noted by the customer agency representative the contractor shall note the discrepancies on the vehicle accountability form and must contact the GSA FSR immediately for assistance in resolving the issue. Do not release any vehicle that has been identified as having a discrepancy to the customer agency until approved to do so by GSA FSR.

6. If there are no discrepancies noted during the walk around inspections, or once any issues have been resolved, the contractor shall hand over the new vehicle packet containing the GSA Fleet credit card to the customer agency representative, obtain their signature on the vehicle accountability form (provided by GSA) , and release the vehicle. The contractor shall provide the original copy or a scanned –emailed copy of the signed vehicle accountability form to the GSA FSR.

CLIN 1. Pricing:

CLIN 1A - Group 1 Vehicles $_______________ (Per vehicle) CLIN 1A - Group 2 Vehicles $_______________ (Per vehicle) CLIN 1B - Group 1 Vehicles $_______________ (Per Vehicle) CLIN 1B - Group 2 Vehicles $_______________ (Per Vehicle) CLIN 2. Turn in of used vehicles for disposal (Required) This service includes receiving a used vehicle from the customer agency, inspecting the vehicle for damage and securing the fleet credit card, and securing the vehicle until transportation to sale facility.

NOTE: THESE SERVICES MAY BE PERFORMED AT THE SAME TIME AS SCHEDULED PICK UP IN LINE 1 ABOVE.

1. The contractor must complete a “walk around” inspection with the customer agency representative. The contractor must note any damages or non-functioning items such as body damage, apparent mechanical defects, broken gauges, radio, check engine light, etc, on the vehicle accountability form (supplied by GSA) . Ensure the vehicle has a spare tire and tire changing equipment. Any damage, and/or discrepancies shall be noted on the vehicle accountability form. The agency representative should sign the form, and the vendor shall hold the form for the GSA FSR. The accountability sheet shall be delivered to the GSA FSR the same date the vehicle is turned in.

2. The contractor must ensure that the fleet card is secured at all times while in the contractor’s possession. Any unauthorized use or charges accruing on the card while it is in the contractor’s possession are the responsibility of the contractor.

a. NOTE: On vehicles identified by GSA as scheduled for disposal (sale) no further service(s) are to be performed on the vehicle. GSA will arrange for transportation to the sale facility. The vehicles remain the contractor’s responsibility until such time as they are picked up for transportation to the sale facility. At the time of pickup the contractor shall receive a copy of the transportation condition report or utilize the accountability form to note damages and initial under Transporter and sign the form. The contractor must retain this report for delivery to the GSA FSR. For vehicles to be reassigned, see line item 3 below.

CLIN 2. Pricing: Contract Period Group 1 Vehicles $_______________ (Per Vehicle) Group 2 Vehicles $_______________ (Per Vehicle) CLIN 3. Turn in of used vehicles for reassignment to another customer (Required) This service includes receiving the vehicle from the customer agency, inspecting the vehicle for damage, ensuring that the vehicle has two matching license plates, and securing the fleet credit card for the vehicle, transporting the vehicle for repairs (if necessary) and cleaning or detailing the vehicle as ordered by GSA and assigning the vehicle to the customer

1. The contractor must complete a “walk around” inspection with the customer agency representative. The contractor must note any damages or non-functioning items such as body damage, apparent mechanical defects, broken gauges, radio, check engine light, etc, on the vehicle accountability form (supplied by GSA) . Ensure the vehicle has a spare tire, and tire changing equipment Any damage, and/or discrepancies shall be noted on the vehicle accountability form. The agency representative should sign the form. If the agency representative will not sign the form, contact the GSA FSR immediately for assistance.

2. Ensure that the vehicle has two matching license plates and that the fleet credit card has been turned in with the vehicle. If any tag discrepancies are noted or if the fleet card is not supplied, it must be reported to the FMC immediately. The contractor must ensure the fleet card is secured at all times while in the contractor’s possession. Any unauthorized use or charges accruing on the card while it is in the contractor’s possession are the responsibility of the contractor.

3. The GSA FSR will review the exchange vehicle accountability form prepared by the contractor and advise the contractor of any repairs to be made to the reassignment vehicle. It is not necessary that the contractor have on-site facilities to accomplish mechanical and/or body repairs.

4. If the contractor does not have the on-site capability to accomplish the repairs as directed by GSA, the GSA FSR will direct the contractor to transport vehicle to the nearest GSA approved repair facility.. Unless specifically authorized by this contract, the contractor is prohibited from driving or moving any GSA vehicle off of the contractor’s facility without the express authorization of the GSA FSR.

5. The contractor will be responsible for any transportation of the vehicle to and from such facility. Any costs for such transportation will be submitted on a round trip basis. Transportation pricing shall be provided on a per trip basis and supplied in line item 5 below

6. If the contractor does have on-site facilites for mechanical and/or body repairs, they must be listed as a GSA approved source for those services. DO NOT PERFORM ANY REPAIRS UNLESS AUTHORIZED IN ADVANCE BY THE GSA FSR. Failure to secure advance authorization will result in non-payment of unauthorized repairs. If the contractor is not a GSA approved source, please contact the GSA Fleet Management Center for assistance. Required items to be completed are to top off all fluids other than fuel, check battery cables, inflate tires to recommended psi levels, and check wipers

7. Upon completion of any work ordered by the GSA FSR the contractor shall notify the GSA FSR (or the customer if directed by GSA) that the work has been completed and that the vehicle is ready for reassignment. Each vehicle must have adequate fuel when it is reassigned. If GSA contacts the customer, the FSR will notify the contractor of the scheduled pick up date, or the agency will call the contractor to make an appointment to pick up or exchange vehicles. As in Contract Line Item 1, the customer may be turning in a used vehicle for re-assignment or disposal.

8. On the date scheduled for pick up, pressure wash the exterior of the vehicle. The contractor shall then conduct a walk around inspection of the vehicle to be assigned with the customer agency’s representative. If any discrepancies are noted by the customer agency representative the contractor must contact the GSA FSR immediately for assistance in resolving the issue.

9. If there are no discrepancies noted during the walk around inspections, or once any issues have been resolved, the contractor shall hand over the new vehicle packet containing the GSA Fleet credit card to the customer agency representative, obtain their signature on vehicle accountability form, and release the vehicle. The contractor shall provide the original copy (or scanned and emailed copy of the vehicle accountability form to the GSA FSR.

CLIN 3 Pricing:

Group 1 Vehicles $_______________ (Per Vehicle) Group 2 Vehicles $_______________ (Per Vehicle) CLIN 4 Cleaning and Detailing Services (Required) CLIN 4A. Level I Cleaning: (Required) It is not necessary that the vendor have on-site capabilities to perform the cleaning/detailing services. Transportation to and from a carwash/detail shop will be allowed as in item 5, Transportation. The GSA FSR will provide the name of an approved facility.

Level I cleaning includes the following items:

1. Exterior: Wash exterior, including glass, door jambs, tires, and wheel rims/covers; and inflate tires to recommended pressure.

2. Driver and passenger compartment. (i) Remove debris; (ii) vacuum floors and seats; (iii) clean dashboard, instrument panel, armrests, door panels, and rear shelf; (iv) clean ashtrays and glove compartment; and (v) wash windows.

3. Trunk. (i) Remove debris; (ii) vacuum; and (iii) position spare tire and tools.

CLIN 4A Level 1 Cleaning Pricing Group 1 Vehicles $_______________ (Per Vehicle) Group 2 Vehicles $_______________ (Per Vehicle) CLIN 4B Level II Cleaning: (Required) Includes all work under CLIN 4A, level I cleaning, and the following additional steps.

1. Driver and passenger compartment. (i) Shampoo seats, dashboard, headliner, door panels, and floor covering; (ii) spray-dye floor carpets and mats; (iii) polish where appropriate; (iv) apply vinyl/rubber reconditioners where appropriate.

2. Trunk. (i) Wash interior surface; and (ii) Spray-dye mats.

CLIN 4B Level II Cleaning Pricing Group 1 Vehicles $_______________ (Per Vehicle) Group 2 Vehicles $_______________ (Per Vehicle) CLIN 5 Transportation (Required) Pick-up of Vehicles at Dealerships: If new vehicles, as ordered, are delivered to dealerships, and courtesy dealer delivery is not available, the contractor will be required to pick up new vehicles from the dealerships.

Offsite Repairs at the Request of the Government: At the written direction of the GSA FSR, transport may be required to take vehicles to authorized repair facilities for warranty or recall work to be performed, or to another vendor not on this contract. The Contracting Officer may negotiate lower rates for transportation for offsite repairs at the task order level; otherwise the transportation rates awarded at the contract level apply.

Group 1 Vehicles Under 50 miles $_______________ (Per Vehicle) Over 50 miles $_______________ (Per Vehicle) Group 2 Vehicles Under 50 miles $_______________ (Per Vehicle) Over 50 miles $_______________ (Per Vehicle) CLIN 6 Additional Security and Storage (Mandatory) The fees under this CLIN cover the security and storage of GSA Vehicles being marshaled or prepared for sale, as well as Other Agency Seized and Forfeited sale vehicles that remain on site at the marshaling contractor’s facility beyond the base period of 45 days after receipt of the vehicle at the contractor’s facility. The marshaling contractor may charge an additional per day fee for additional security and storage beginning after the 45th day. The Government will not be held liable for additional storage charges attributable to a failure by the marshaling contractor to properly notify the Government that a vehicle is in the marshaling contractor’s possession (e.g., failure to notify of receipt, or stocking into the incorrect inventory account). It is mandatory for all Offerors submitting an offer submit pricing for this CLIN. Offers are solicited on a flat fee per vehicle, per day (beginning after the 45th day).

CLIN 6 Pricing CLIN 6 $________________ (Per Vehicle/PerDay) Invoices for these services will be provided to GSA FSR on a monthly basis for payment. The invoice will need to include each CLIN with a listing of vehicle tag numbers acquiring the descriptive services of the CLIN and the amount charged as agreed in this statement of work. Invoices need to be submitted as a whole and not individually by vehicle. Invoice will need to be signed once verified for accuracy. Marshaling contractor will need to register in VCSS (Vendor & Customer Self Service) for electronic payment. Updated D-U-N-S number and SAM (System of Award Management) registration is required. Marshaling and Sales Invoice will be separated.

SECTION E

INSPECTION AND ACCEPTANCE

52.246-4

INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance,the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may--

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

52.246-16

RESPONSIBILITY FOR SUPPLIES (APR 1984) 46.316

(a) Title to supplies furnished under this contract shall pass to the Government upon formal acceptance, regardless of when or where the Government takes physical possession, unless the contract specifically provides for earlier passage of title.

(b) Unless the contract specifically provides otherwise, risk of loss of or damage to supplies shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Acceptance by the Government or delivery of the supplies to the Government at the destination specified in the contract, whichever is later, if transportation is f.o.b. destination.

(c) Paragraph (b) above shall not apply to supplies that so fail to conform to contract requirements as to give a right of rejection. The risk of loss of or damage to such nonconforming supplies remains with the Contractor until cure or acceptance. After cure or acceptance, paragraph (b) above shall apply.

(d) Under paragraph (b) above, the Contractor shall not be liable for loss of or damage to supplies caused by the negligence of officers, agents, or employees of the Government acting within the scope of their employment.

E-FSS-7FC-102

INSPECTION AND ACCEPTANCE

Upon completion of the repair and/or services of each item, the Contractor shall inspect, test or check each completed end item to the extent necessary to verify compliance with contract terms and conditions prior to submission to the Government for inspection and acceptance.

E-FSS-7FC-122

VEHICLE SAFETY

Recognizing that the safety of the vehicle is paramount at all times, whenever a Contractor deficiency is directly related to vehicle safety, such as repairs to brake systems, running gear, fuel systems, or throttle linkage, etc., and has been officially reported to the Contracting Officer, and at the direction of the Contracting Officer, the Contractor shall correct such deficiency at no cost to the Government. In addition, until the deficiency is resolved, the Contractor may be instructed to stop work on all Government vehicles in his shop that are having repairs performed which are of the nature of the deficiency. Safety-related deficiencies found in vehicles or failure to correct such deficiencies, or otherwise comply with this clause, may be cause for termination for default.

SECTION F

DELIVERIES OR PERFORMANCE

WAIVER OF DELIVERY SCHEDULE (APR 1984)

(a) None of the following shall be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government's right to terminate for default: (i) delay by the Government in terminating for default; (ii) acceptance of delinquent deliveries; and (iii) acceptance or approval of samples submitted either after default in delivery or in insufficient time for the Contractor to meet the delivery schedule.

(b) Any assistance rendered to the Contractor on this contract or acceptance by the Government of delinquent goods or services hereunder, will be solely for the purpose of mitigating damages, and is not to be construed as an intention on the part of the Government to condone any delinquency, or as a waiver of any rights the Government may have under subject contract.

F-FSS-290 DELIVERY HOURS (APR 1984) Where prices are quoted and accepted on a destination basis, delivery shall be performed between the hours of 7:30 a.m. and 4:00 p.m., Monday through Friday, holidays excluded.

SECTION G

CONTRACT ADMINISTRATION DATA

POINTS OF CONTACT:

Contracting Officer: J.D. Dunne, Jr.

819 Taylor Street, Room 13A33 Fort Worth, TX 76102

(817) 978-8599

Joe.Dunne@gsa.gov 52.204-7 System for Award Management.

System for Award Management (Jul 2013)

(a) Definitions. As used in this provision—

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System +4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional System for Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The offeror has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) Via the Internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and ZIP Code.

(iv) Company Mailing Address, City, State and ZIP Code (if separate from physical).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov .

52.204-13 System for Award Management Maintenance.

System for Award Management Maintenance.

(Jul 2013)

(a) Definitions. As used in this clause—

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities, which is used as the identification number for Federal contractors.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM database;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“System for Award Management (SAM)” means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR Subpart 4.14; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

(b) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(c)

(1)

(i) If a Contractor has legally changed its business name, doing business as name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (c)(1)(i) of this clause, or fails to perform the agreement at paragraph (c)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the DUNS number is maintained with Dun & Bradstreet throughout the life of the contract. The Contractor shall communicate any change to the DUNS number to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the DUNS number does not necessarily require a novation be accomplished. Dun & Bradstreet may be contacted

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(c) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.acquisition.gov.

G-FSS-900-A

CONTACT FOR CONTRACT ADMINISTRATION (JAN 1994)

Offerors are required to designate a person to be contacted for prompt contract administration.

NAME

TITLE

ADDRESS

ZIP CODE

TELEPHONE NO. (_______)

FAX NO.

CONTRACTOR'S REMITTANCE (PAYMENT) ADDRESS (SEP 1996)

(a) Payment by electronic funds transfer (EFT) is the Government's preferred method of payment. However, under certain conditions, the Government may elect to make payment by check. The offeror shall indicate below the payment (remittance) address to which Government checks should be mailed for payment of proper invoices submitted under a resultant contract.

PAYMENT ADDRESS: ______________________________

(b) All offerors are cautioned that if the payment address shown on an invoice differs from that shown above, the address above will govern. Payment to any other address, except as provided for through EFT payment methods, will require an administrative change to the contract.

CONTRACT ADMINISTRATION RESPONSIBILITIES

(a) PROCURING CONTRACTING OFFICER: The Procuring Contracting Officer, General Services Administration, Fleet Management Division, 819 Taylor Street, Room 13A33, Fort Worth, TX 76102 will retain the contract and perform all applicable contract administration functions in accordance with FAR Part 42.3.

PART II – CONTRACT CLAUSES

SECTION I

CONTRACT CLAUSES

I-FSS-100-B SCOPE OF CONTRACT (OCT 1997)

The General Services Administration (GSA), at its option, may make multiple awards for each item of supply and service offered in response to this solicitation. GSA is obligated to purchase such quantities as may be needed from time to time to fill any requirements determined in accordance with the terms of this contract during the period specified elsewhere in this solicitation, except in the following circumstances:

(1) In cases of urgent requirements.

(2) When GSA determines, at its sole discretion, that the Contractor(s) has failed to make progress on delivery orders issued to the Contractor.

(3) When delivery orders issued to the Contractor(s) become delinquent, or;

(4) As may be otherwise provided herein.

(b) The quantities shown herein as estimated requirements for each item during the contract period are furnished for the information of offerors. The quantities shown as guaranteed minimum quantities will be ordered under this contract, but no guarantee is given that any additional quantity beyond the minimum quantity will be purchased, nor that the Contractor will be relieved of its obligation to fill all orders which may be placed pursuant to this contract. However, the guaranteed minimum quantities shall be reduced by the quantities ordered elsewhere in accordance with the exceptions in (a)(2) through (4), above.

I-FSS-965 INTERPRETATION OF CONTRACT REQUIREMENTS (APR 1984)

No interpretation of any provision of this contract, including applicable specifications, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer or his designated representative.

GUARANTEED MINIMUM QUANTITY

The minimum dollar amount that the Government guarantees to order during the period of this contract is $2,500.00. If at the end of the contract period the vendor has not received orders with a combined total in excess of the guaranteed minimum stated herein, the Government will pay the contractor, upon request, the difference between the value of services ordered and the guaranteed minimum, provided that the contractor:

(a) Request for payment of any amount due under this clause shall be submitted, in writing, to the Contracting Officer within 30 days after the end of the contract period.

(b) The guaranteed minimum does not apply if the contract is terminated for cause or if the Contractor has not performed in accordance with the terms and conditions of the contract.

552.216-72 Placement of Orders.

(a) All delivery orders (orders) under this contract will be placed by the General Services Administration’s Federal Acquisition Service (FAS). The Contractor is not authorized to accept orders from any other agency. Violation of this restriction may result in termination of the contract pursuant to the default clause of this contract.

(b) All orders shall be placed by Electronic Data Interchange (EDI) using the American National Standards Institute (ANSI) X12 Standard for Electronic Data Interchange (EDI) format.

(c) If the Contractor agrees, transmission will be computer-to-computer EDI. If computer-to-computer EDI is not possible, FAS will use an alternative EDI method allowing the Contractor to receive orders by facsimile transmission.

(d) When computer-to-computer EDI procedures will be used to place orders, the Contractor shall enter into a Trading Partner Agreement (TPA) with FAS in order to ensure mutual understanding by the parties of certain electronic transaction conventions and to recognize the rights and responsibilities of the parties as they apply to this method of placing orders. The TPA must identify, among other things, the third party provider(s) through which electronic orders are placed, the transaction sets used, security procedures, and guidelines for implementation.

(e) The Contractor shall be responsible for providing its own hardware and software necessary to transmit and receive data electronically. Additionally, each party to the TPA shall be responsible for the costs associated with its use of third party provider services.

(f) Nothing in the TPA will invalidate any part of this contract between the Contractor and the General Services Administration. All terms and conditions of this contract that otherwise would be applicable to a mailed order shall apply to the electronic order.

(g) The basic content and format of the TPA will be provided by: General Services Administration, Office of the Chief Information Officer (QI), 2100 Crystal Drive, Arlington, VA 22202, Telephone: (703) 605-9444.

552.216-73 Ordering Information.

(a) In accordance with the Placement of Orders clause of this solicitation, the offeror elects to receive orders placed by GSA’s Federal Acquisition Service (FAS) by either o facsimile transmission or o computer-to-computer Electronic Data Interchange (EDI).

(b) An offeror electing to receive computer-to-computer EDI is requested to indicate below the name, address, and telephone number of the representative to be contacted regarding establishment of an EDI interface.

(c) An offeror electing to receive orders by facsimile transmission is requested to indicate below the telephone number(s) for facsimile transmission equipment where orders should be forwarded.

(d) For mailed orders, the offeror is requested to include the postal mailing address(es) where paper form orders should be mailed.

(e) Offerors marketing through dealers are requested to indicate below whether those dealers will be participating in the proposed contract.

YES o NO o

If “yes” is checked, ordering information to be inserted above shall reflect that in addition to offeror’s name, address, and facsimile transmission telephone number, orders can be addressed to the offeror’s name, c/o nearest local dealer. In this event, two copies of a list of participating dealers shall accompany this offer, and shall also be included in Contractor’s Federal Supply Schedule pricelist.

552.216-74 Task-Order and Delivery-Order Ombudsman.

GSA has designated a Task-Order and Delivery-Order Ombudsman who will review complaints from contractors and ensure that they are afforded a fair opportunity for consideration in the award of task or delivery orders under Indefinite Delivery/Indefinite…