Wreckers and Carriers Amendment 1.8.14.09.doc

Amendment #1 to Solicitation QMAE-BB-091006-N

2. AMENDMENT/MODIFICATION NO.

AMENDMENT # 1

3. Effective Date See Block 16C.

4. Requisition/Purchase Req. No.

5. Project No. (If applicable)

General Services Administration

Federal Acquisition Service (FAS) Automotive Acquisition Support Division (QMAA)

Crystal Plaza #4 Room 1006 Arlington, VA 22202

QMAE-M8-091006-N

9B. Dated (See Item 11)

8/13/09

10A. Modification of Contract/Order No.

10B. Dated (See Item 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

Offer's must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ___2_____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B.

THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C.

THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF :

D.

OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The above referenced solicitation for Wreckers and Carriers is hereby amended.

All other Terms and Conditions remain the same, except as indicated below:

(NOTE: By signing this amendment, Offeror has agreed to and incorporated by reference all the changes into the solicitation)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

J. E. Compton

CONTRACTING OFFICER

BY ______________________________________________

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

30-105

STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE

Prescribed by GSA, (Note: This is an FSS reproduction ususing word processing software

FAR (48 CFR) 53.243

1. The following changes are made to the subject solicitation:

a. Section B.5, language directly after the table of attachments is revised to read:

FROM:

Offerors are instructed to complete the following fields:

TO:

Offerors are instructed to complete the following fields in AutoBid:

b. Section C.1, Deliverables, “Evidence of Shipment Manuals” is listed twice in the deliverable chart – one is deleted. In addition, the title “Vendor Availability Listing” is renamed “Vehicle Listing” as follows:

FROM:

TO:

c. Under C.6 consignee delivery required, COMPLETELY delete the following:

When Option Code DDR (Dealer Delivery Requirement) is indicated on the delivery order a Dealer Delivery Requirement is required and the following applies:

A. DEALER DELIVERY

Delivery shall be made to an available product dealer within the geographical radius (specified below) to the destination for the item specified in the schedule of items or as designated on the delivery order.

(1) For populated areas of 100,000 or more, the product dealer shall be no farther than 25 miles from the destination specified. In the event more than one product dealer is indicated to serve one destination, the additional dealer(s) utilized by the Contractor shall not be in excess of 25 miles from the specified location.

(2) For populated areas of fewer than 100,000, the product dealer shall be no farther than 150 miles from the specified location.

(3) If a destination is found to be in excess of 100 miles from a product dealer the Contractor shall notify the Government within 30 days after receipt of delivery order so that the Government, at its option, may amend the delivery order to require consignee delivery.

(4) At the Government’s option, vehicles may be delivered directly to a Government-specified location which is certified by the contractor as a warranty repair location. The Government will receive and prep the vehicles in the same manner as a dealership. When ”Consignee delivery” is notated on the delivery order, the unit price of the vehicle will be reduced by $150 to cover charges for new vehicle preparation normally paid to a dealership. There will be no additional charge to the Government for such items as “Consignee delivery” in these cases.

(Example – Kennedy Space Flight Center FMC)

(5) The Government, upon contract award, will approve the contractor’s Dealer’s Layout and will make the participating courtesy dealerships available in AutoChoice. The Contractor shall notify the Government when there are changes to the Dealer’s Layout within two weeks of such change.

(6) When the contractor receives a delivery order and the destination is not on the “Dealer’s Layout”, the contractor shall choose a dealer location within the geographic radius specified above. Every 2 weeks, the Contractor shall furnish the Contracting Officer a list of dealer locations where the destination is not on the Dealer’s Layout and the corresponding delivery order of the vehicles being delivered.

NOTE: ALL ORDERS PLACED PURSUANT TO THE ABOVE WILL BE RESTRICTED TO DESTINATIONS WITHIN THE CONTINENTAL UNITED STATES (CONUS); ANCHORAGE AND FAIRBANKS, ALASKA; HONOLULU, HAWAII; AND HATO REY, PUERTO RICO.

B. THE FOLLOWING SERVICES SHALL BE REQUIRED FROM THE PRODUCT DEALER:

(1) RECEIPT AND INSPECTION OF NEW VEHICLE. Product dealer shall receive new vehicle from carrier and inspect the vehicle for carrier damage.

(2) CARRIER CLAIMS. When necessary, product dealer shall prepare and process claims against the carrier.

(3) REPAIR/REPLACEMENT. Product dealer shall make any repairs necessitated by carrier damage and shall replace any equipment lost in transit.

(4) PREDELIVERY SERVICING. Product dealer shall perform predelivery servicing in accordance with the manufacturer’s recommended predelivery service procedures.

(5) NOTIFICATION TO GOVERNMENT. Product dealer shall notify the designated Government official upon receipt of new vehicle(s).

(6) TRANSFER TO GOVERNMENT. All new motor vehicles received shall be picked up at the Product Dealer’s location by Government personnel within five (5) days after notification. All vehicles shall remain the responsibility of the Contractor until inspected, accepted, and transferred to the Government.

C. None of the above shall be construed as creating contractual privity between the General Services Administration and the Product Dealer.

d. Paragraph C.16, Vendor Availability Listing (VAL) is revised to read:

FROM:

C.16

VENDOR AVAILABILITY LISTING (VAL)

Customer agencies are able to order vehicles up until the time Contractors notify GSA that vehicles are no longer available, The Contractor is advised, however, that AutoChoice remains open year round for orders to be placed, subject to availability. The Contractor shall notify GSA of the time that vehicles are no longer available via a Vendor Availability Listing (VAL). GSA will communicate the VAL to customer agencies.

TO:

C.16

VEHICLE AVAILABILITY LISTING (VAL)

Customer agencies are able to order vehicles up until the time Contractors notify GSA that vehicles are no longer available. The Contractor is advised, however, that AutoChoice remains open year round for orders to be placed, subject to availability. The Contractor shall notify GSA of the time that vehicles are no longer available via a Vehicle Availability Listing (VAL). The Contractor shall notify GSA will communicate the VAL to customer agencies. The Contractor shall provide, at minimum, a 2-week notice prior to its closing of any line items.

e. Under C.20, the Government has added the section, Next Model Year, as follows:

The Government desires the ability to order vehicles throughout the contract period of performance. As such, it has created a new option code titled Next Model Year (NMY). NMY was established to enable contractors to offer and price new model year vehicles during each year of the contract concurrent with the current model year and/or to replace current model year vehicles as manufacturing production cycles transition to new model years.

If not offering NMY pricing at the time of initial proposal submission, indicate “NA” in AutoBid for this option code. If NMY pricing is offered at the time of initial proposal submission, indicate “Stand Alone” in AutoBid.

If not offering NMY pricing at the time of initial proposal submission, the Contractor may offer NMY pricing throughout each year’s contract period up until 4:00 p.m. ET, March 31 of each calendar year. Such NMY offers will NOT be considered late. To submit NMY, please contact the Contracting Officer in writing to request that the option code be activated. The request for NMY shall include:

· Contract number

· Line item

· NMY price

· Documentation that the next model year vehicle meets or exceeds the current year’s Federal Vehicle Standards and that there is no substantial change

· Configuration changes (include/exclude/requires)

· Color changes

· Discontinue date for the current model year

· Start date for the NMY option code

GSA will evaluate the NMY to ensure it meets or exceeds the current year’s Federal Vehicle Standards and that there is no substantial change. It will also review the NMY pricing and determine price reasonableness. If approved, the NMY option code will be activated and opened for ordering.

Restrictions on NMY Option Code:

· A Contractor may not sell both model years concurrently at the same time. Activation of the NMY option code should be coordinated with the closing of the current model year line item in order to not disrupt customer ordering. In addition, option configurations shall be updated in tandem with the activation of the NMY option code to facilitate ordering.

· The Contractor shall provide, at minimum, a 2-week notice prior to its closing of the current model year line item.

· Completely new models or current models with substantial changes (e.g., new engine/transmission), will be evaluated against the next year’s Federal Vehicle Standards in the next option period.

· The Economic Price Adjustment clauses in the contract will NOT apply to the option code NMY, but may apply to other awarded options.

The price awarded for option NMY will carryover to the next option period of performance of the contract. As stated above, economic price adjustments (EPA) will be only be permitted on “below the line” options when the standard line item has a NMY option. For example:

(Base Period – October 1, 2009 – August 31, 2010)

Item No.

Price Option NMY Price (2011 Model)

2010 Option CNS Price

2010 Option ABC Price

2010 Option XYZ Price

(Option 1 – September 1, 2010 – August 31, 2011)

Item No.

Price Option NMY Price (2012 Model)

2011 Option CNS Price

2011 Option ABC Price

2011 Option XYZ Price

In the example above, the option period pricing for Item No. 9A is $13,700 (2010 price + NMY price = 2011 Price). The Contractor’s 2012 Model NMY pricing is now $800. It requested an economic price adjustment for all of its 2010 options (but is not permitted to adjust the NMY option).

An offeror must provide a listing that identifies the Vehicle Availability Dates for all line items proposed.

f. Paragraph D.7, Clause 52.252-2, Clauses Incorporated by Reference (Feb 1998).

From:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

For contract clauses which are contained in the Federal Acquisition Regulation (FAR) the address is http://acquisition.gov/far/.

FORMCHECKBOX

52.202-1 Definitions (JUL 2004)

FORMCHECKBOX

52.203-12 Limitations on Payment to Influence Certain Federal Transactions (SEP 2007)

FORMCHECKBOX

52.203-3 Gratuities (APR 1984)

FORMCHECKBOX

52.204-4 Printed or Copied Double-Sided on Recycled Paper (AUG 2000)

FORMCHECKBOX

52.222-1 Notice to the Government of Labor Disputes (FEB 1997)

FORMCHECKBOX

52.222-29 Notification of Visa Denial (JUN 2003)

FORMCHECKBOX

52.242-13 Bankruptcy (JUL 1995)

FORMCHECKBOX

52.242.15 Stop-Work Order (AUG 1989)

FORMCHECKBOX

52.246-2 Inspection of Supplies–Fixed Price (AUG 1996)

FORMCHECKBOX

52.247-34 F.O.B. Destination (NOV 1991) (Deviation I – May 2003)

FORMCHECKBOX

52.253-1 Computer Generated Forms (Jan 1991)

FORMCHECKBOX

52.211-82 Notice of Shipment (Feb 1996)

FORMCHECKBOX

552.232-74 Invoice Payments (Sep 1999)

FORMCHECKBOX

552.246-71 Source Inspection By Government (Sep 1999)

TO:

D.7 RESERVED

g. Paragraph E.2, paragraph (c) is revised as follows:

FROM:

c. PRICE PROPOSAL (Volume 3) - All proposed pricing shall be submitted as FOB Destination. Pricing shall be clearly stated and submitted as stated below for the respective contract lines. Pricing assumptions, if any, should be clearly articulated in this volume.

AUTOBID - Offerors are also required to submit their pricing information in GSA’s AUTOBID. Prospective Offerors are required to obtain a user name and password for GSA’s secure on-line proposal application (AutoBid). User name and password may be obtained by submitting the solicitation number, company’s name, DUNS number, address, business size, user's name, telephone number, fax, email and proposed make and models (e.g. Ford, Chrysler, GM, Toyota, Honda, etc.) to automotiveedi.partnerships@gsa.gov. Account information will be provided within ten (10) business days of request. All offerors are required to input its proposed prices into AutoBid by 5:00 PM ET no later than August 20, 2009. Also, offerors AUTOBID entry shall be printed and submitted under this section in addition to the pricing proposal submitted for this factor. Offerors AUTOBID entry must match the pricing information submitted for this factor.

TO:

c. PRICE PROPOSAL (Volume 3) - All proposed pricing shall be submitted as FOB Destination. Pricing shall be clearly stated and submitted as stated below for the respective contract lines. Pricing assumptions, if any, should be clearly articulated in this volume.

AUTOBID - Offerors are also required to submit their pricing information in GSA’s AUTOBID. Prospective Offerors are required to obtain a user name and password for GSA’s secure on-line proposal application (AutoBid). User name and password may be obtained by submitting the solicitation number, company’s name, DUNS number, address, business size, user's name, telephone number, fax, email and proposed make and models (e.g. Ford, Chrysler, GM, Toyota, Honda, etc.) to automotiveedi.partnerships@gsa.gov. Account information will be provided within ten (10) business days of request. All offerors are required to input its proposed prices into AutoBid by 5:00 PM ET no later than August 27, 2009. Also, offerors AUTOBID entry shall be printed and submitted under Volume 3.

i. Paragraph E.2., paragraph (d) is revised as follows:

FROM:

d. ELECTRONIC SUBMISSION - In addition to the hard copy submission, one (1) electronic copy of each volume shall be submitted on a CD-ROM using Microsoft Word version 98 or later, Excel 5.0 or later, or Adobe Acrobat 5.0 or later. Offerors shall ensure that proposal disks are virus free, and free of password protection. If access to electronic proposal data is prohibited due to viruses, passwords, or wrong format, the proposal may be rejected. The electronic proposals shall be submitted on separate disks and labeled with Volume Number, Solicitation Number, name, address, and telephone number of Offeror.

TO:

d. ELECTRONIC SUBMISSION - In addition to the hard copy submission, one (1) electronic copy of volumes 1 and 2 only, shall be submitted on a CD-ROM using

Microsoft Word version 98 or later, Excel 5.0 or later, or Adobe Acrobat 5.0 or later.

Offerors shall ensure that proposal disks are virus free, and free of password protection.

If access to electronic proposal data is prohibited due to viruses, passwords, or wrong format, the proposal may be rejected. The electronic proposals shall be submitted on separate disks and labeled with Volume Number, Solicitation Number, name, address, and telephone number of Offeror. Volume 3 will be the offeror’s proposed pricing printout from AutoBid.

j. Paragraph E.7 duplicates paragraph E.6. As a result, paragraph E.7 is DELETED in its entirety and replaced with the following:

E.7 RESERVED

k. Paragraph F.1 is revised as follows:

FROM:

f.1 EVALUATION - Technical

In evaluating offerors proposal, the Government will consider:

Proposals will be evaluated and a contract awarded under the Lowest Price Technically Acceptable Approach to the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The significant evaluation factors are Technical Capability, Management Capabilities, Past Performance, and Price.

Offerors are on notice that proposals which are unrealistic in terms of technical commitment or lack of technical competence or indicative of failure to comprehend the complexities and risks of the solicitation requirements will be rejected. Although discussions concerning technical proposals are not planned, the procurement team reserves the right to bring unacceptable offers up to an acceptable level through negotiations.

The following represent the factors used in the evaluation of proposals to determine the acceptability of offers:

FACTOR 1: TECHNICAL CAPABILITY – The Government will evaluate the information provided for this factor to determine if the offeror demonstrates it has the technical capability to perform the work solicited. Technical capability is sound; offeror can meet delivery and performance requirements; and performance risk to government is mitigated.

FACTOR 2: MANAGEMENT CAPABILITIES – The Government will evaluate the information provided for this factor to determine if the offeror demonstrates it has the ability to successfully manage this effort. Offeror has documented quality processes to assure complete compliance with all solicitation requirements and has adequate management oversight.

FACTOR 3: PAST PERFORMANCE – The Government will evaluate the information provided for this factor to determine if the offeror demonstrates it has satisfactory past performance in same or similar scope, size, and complexity of the products solicited and in managing projects and contracts of the kind contemplated.

PRICE – Price proposals will be analyzed to ensure price reasonableness considering the specific terms and conditions and relevant commercial practices.

Technical capability, management capabilities and past performance, when combined, are more important than price. As technical proposals become more equal in merit, price becomes more important.

TO:

f.1 EVALUATION - Technical

In evaluating offerors proposal, the Government will consider:

Proposals will be evaluated and a contract awarded under the Lowest Price Technically Acceptable Approach to the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The significant evaluation factors are Technical Capability, Management Capabilities, Past Performance, and Price.

Offerors are on notice that proposals which are unrealistic in terms of technical commitment or lack of technical competence or indicative of failure to comprehend the complexities and risks of the solicitation requirements will be rejected. Although discussions concerning technical proposals are not planned, the procurement team reserves the right to bring unacceptable offers up to an acceptable level through negotiations.

The following represent the factors used in the evaluation of proposals to determine the acceptability of offers:

FACTOR 1: TECHNICAL CAPABILITY – The Government will evaluate the information provided for this factor to determine if the offeror demonstrates it has the technical capability to perform the work solicited. Technical capability is sound; offeror can meet delivery and performance requirements; and performance risk to government is mitigated.

FACTOR 2: MANAGEMENT CAPABILITIES – The Government will evaluate the information provided for this factor to determine if the offeror demonstrates it has the ability to successfully manage this effort. Offeror has documented quality processes to assure complete compliance with all solicitation requirements and has adequate management oversight.

FACTOR 3: PAST PERFORMANCE – The Government will evaluate the information provided for this factor to determine if the offeror demonstrates it has satisfactory past performance in same or similar scope, size, and complexity of the products solicited and in managing projects and contracts of the kind contemplated.

PRICE – An evaluation of the Offerors’ price proposals will be made to determine if they are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the technical proposal. Price reasonableness determinations will be made by determining if competition exists and by comparing bid prices with established commercial or GSA pricing.

2. Attachment B, Proposal Checklist, is hereby deleted in its entirety and replaced as follows:

END OF AMENDMENT

PAGE

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ATTACHMENT B – PROPOSAL CHECKLIST

This proposal checklist is to assist Offerors in ensuring that proposals are complete. A copy of this completed checklist must be included with offers submitted in hard copy. Prior to preparation of your offer, be sure to read the entire solicitation. Offers shall be prepared and submitted in the format outlined below.

Volume 1—Administrative Requirements

Included/

Completed

GSA

Use

Proposal Checklist

TAB A –

Signed and dated 1449

Complete solicitation, including fill-ins

TAB B –

Financial Information

TAB C –

Proof of registration in Central Contractor Registry (CCR)

TAB D –

Proof of registration in Online Representations & Certifications Application (ORCA)

TAB E –

Proof of completion of VETS-100 requirement

TAB F –

Small Business Subcontracting Plan (Large Business Only)

TAB G – Letter of Supply

TAB H – Dealer’s Layout Form

Volume 2—Technical Proposal

Included/

GSA

Factor 1 – Technical Capability

TAB A – Technical Approach

TAB B – Exceptions

TAB C – Inspection Point

TAB D – Project Plan

Factor 2 – Management Capabilities

TAB A – Management Approach

TAB B – Key Personnel

Factor 3 – Past Performance

Projects

Volume 3—Pricing

Included/

GSA

AUTOBID Pricing

Electronic Proposal on CD Rom

Volume I

Volume 2

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