QMAA-SB-110006-N Q A 1.docx

QMAA-SB-110006-N

QUESTIONS AND ANSWERS

Reference Key: Bagram – BAF Kandahar – KAF Leatherneck LNK New Kabul Compound NKC

1. What is the estimated vehicle density at each facility so we can more accurately quote for manpower, tools and equipment requirements?

A. KAF 800 LNK 500 BAF 500 NKC 300

2. Which sites will be allocated as priority 1 and priority 2 sites?

a. 1. BAF 2. LNK

3. Is accommodation and life support available for non US citizens at each site?

a. Yes for Third Country Nationals (TCN) and Expats.

4. Is accommodation and life support available for locally sourced labor at the various sites in hostile areas?

a. Meals only

5. Will security be provided for any off site recovery requirements?

a. Not applicable except for NKC

6. What are the facility/workshop area sizes? So we can gauge requirements for tools and equipment needed?

a. KAF and LNK 82’ and 100’ K-SPAN building

7. Will the SP be responsible for security of facilities which are offsite?

a. NKC only

8. What is the minimum requirement for the integrated GPS data management?

a. n/a

9. Is GPS pre-installed in all vehicles?

a. n/a

10. If GPS is not pre-installed, what are the minimum requirements for GPS units?

a. n/a

11. Is the SP to quote for supply and fitting of a GPS unit per vehicle?

a. n/a

12. Can the GSA provide more specific information as to the shuttle bus service requirements? i.e:

i. Operational time requirements

ii. Locations

iii. Frequency of trips

iv. Number of shuttle buses per location

a. These info in not currently available, These services will fall under the time-and-material (T&M) pricing schedule. As these requirements are finalized, the Government will provide to successful vendor.

13. Will it be acceptable to utilize local security cleared Afghan drivers for the shuttle bus services?

a. PROPOSED RESPONSE: Not at this time.

14. Does the GSA expect the mobilization fee to be quoted separately for each site?

a. All pricing shall be inclusive of all costs.

15. Is DBA to be quoted for separately?

a. The Defense Base Act (DBA) insurance shall be quoted as a separate line item for the Management services; it shall be listed as an individual item under the Maintenance services “other direct costs” (T&M).

16. On page 24 of the solicitation paragraph D8 list 16 sites in total whilst attachment E lists only 15 sites with no mention of Camp Marmal, can the GSA confirm the number/locations of the sites?

a. Four current sites only: KAF LNK BAF NKC

17. Would you be interested in financing the parts procurement?

a. No.

18. Will the Offeror be expected to arrange insurance cover for the vehicles and oversee claims etc?

a. No, Government is self insured.

19. Do you have details of the existing GSA leased vehicle fleet that will require maintenance by the Offeror?

a. Approximately 1,100 existing government owned vehicles distributed in all locations.

20. Will the NEW vehicles have GPS fitted or will this be the requirement of the Offeror?

a. No

21. Do you have details of the SOPs for vehicle booking?

a. These will be provided to the successful offeror.

22. Attachment C state: "Conduct any training or meeting as outlined in the USFOR-A SOP" What does this mean?

a. Operator training to improve fleet efficiency

23. You mention you want the Fleet Management to be performed inside the FOB but on the Cost Spreadsheet you give the opportunity to quote for this 'Offsite', should this therefore be ignored?

a. No, some tasks may have to be done off-site we will still need a quote for offsite as well if needed to go offsite.

24. Would be accepted if we were only submitting a proposal in response to one of the NAICS?

a. Yes

25. Is this correct that submission will be inspected for security purposes as the same location as the submission office (301 7th Street, SW Room 1065)?

a. Yes.

26. Does the US Government plan to provide tax exemption documentation for spare parts, tools, equipment and other associated items that are contractor purchased exclusively for the contract. If so, please list the items in which tax, tariff and duty exemption status will be provided for this contract.

a. Yes as applicable Tax, tariff and duty exemption information will be provided to the successful offeror.

27. Is there real estate available on each FOB for the contractor to obtain a land use agreement through USFOR-A? If not, is there facility and parking space outside the FOBs which is secure? Is the contractor responsible for providing security for any facilities or parking areas outside the FOB(s)?

a. Yes KAF; LNK BAF NKC, No

28. What kind of facility the USFOR-A will provide (including layout, size, equipment, etc.). Does the facility refer to a vehicle maintenance facility? If so, descriptions of each facility at each location is required for bidders to determine adequacy of maintenance shop floor space, parts inventory, storage space, security and available outside parking.

a. KAF LNK BAF 82’ X 100’ Building HVAC utilities only, NKC offsite

29. If the Contractor is to establish and staff a Priority 1 facility within 30 days of Contract Award, please identify which facilities are Priority 1.

a. a. KAF b. LNK

30. Is this an on-call service or established bus route? If it is an established bus route, please provide a list of requirements (such as: bus routes, hours of operation, frequency of trips per hour, etc.). Are the shuttle buses Contractor or US Government furnished?

a. Currently there is not established bus route for these services. Since these currently are listed on the time-and-material portion, the Government will “activate” these when requirements are further defined.

31. Does GSA intend to include the CENTCOM Contracting Command clause (952.225-0011 - GOVT FURNISHED CONTRACTOR SUPPORT) summarizing the type of logistics and life support available to the contractor? (examples would be MilAir, billeting, government furnished meals, MWR, etc.)

a. Yes MILAIR upon approval

32. Does one two-sided page count as a single page, or two pages? Is Attachment A included within the page-count limit?

a. 2 pages, no it is not included within the page count.

33. Attachment C in the Fleet Management Responsibilities you mention as bullet point 'Provide data analysis and trends needed to maintain required MEL of 90%' please elaborate as to the meaning of this e.g. fault trend data with equipment?

a. Analysis of repairs and trend data to improve fleet efficiency.

34. In Attachment C bullet points again you mention 'Manage Vehicle Key Control Program' is this an actual computer program that will be required linked into a biometric secure key cabinet or just the simple management of keys?

a. Simple key control and management

35. On Attachment C again item 2.2.2 you mention 'Maintain a Time Compliance Work Order' what is the meaning of this?

a. Each repair must contain cost data

36. Attachment C, again, 2.2.9 it mentions that the SP shall establish and maintain a replacement parts reserve inventory, is this to be paid for by the SP?

a. Yes, the parts will then be billed per repair

37. Attachment C 2.2.14 does this refer to the vehicles that breakdown within the confines of the installation or outside as well?

a. Not outside except NKC

38. Attachment C 2.2.20 Do we have any details as yet where the bus service will be required.

a. See Answer # 12.

39. Attachment C 6.2, to what supplies and materials do these supplies and materials allude to?

a. These include administrative supplies and materials only.

40. And finally in Attachment D Section 8, what does VMARB and TAV stand for?

a. Vehicle Management Acquisition Review Board, table of authorized vehicles

41. Who provides life support for maintenance personnel? Which life support services will be provided? Which site/FOB services (mess hall, post office, etc.) will be available to contractors?

a. See 32

42. 8111 NAICS code is not the standard 6 digit code. Is this meant to be 811111? Two NAICS indicate multiple orders; does government anticipate multiple awards?

a. Yes it should be 811111

43. What are the CLINs? Which CLINs are FFP and which are T&M? At the bottom of the spreadsheet, it calls for maintenance materials and source list, please define. Travel is not included - Is there no estimate required? Spreadsheet states: “Cost plus (CP) 3% admin fee” at the bottom but this is not a CP contract. Please clarify

a. Clin should be provided by vendor which they believe would be the appropriate Clins to fufill the requirement. Management Clins will be FFP and Maintenance Clins will be T&M. Please provided a source list where materials will be supplied from. Attachment E (Section B) will be amended to remove “cost plus” reference.

44. Define onsite versus offsite? What is the management CLIN (column B)? Is the Vehicle Management section specifically for management labor? Is the Vehicle Maintenance and Logistical Support section for maintenance labor? Clarify parts pricing. Clarify in maintenance labor will be fix price or time and material based on work orders? Define Monthly Fee (Column D).

a. On site is inside the FOB and offsite is outside the FOB.Yes. Yes. Monthly Fee is based on the CLIN priced on FFP monthly bases.

45. It states that “The Awarded Contractor shall deliver via email one (1) electronic copy of each deliverable to the designated persons listed below” This conflicts with the instructions to offerors E.2.3.b and E.2.4 that states PLEASE DO NOT SUBMIT FACSIMILE OR EMAIL PROPOSALS. Please clarify.

a. 2 different requirements. One is for post award and one is for the proposal submission. Submission to proposal shall not be submitted as a facsimile or email.

46. The requirement for hard copy and CD ROM/USB contradicts allowance for e-mail submission?

a. No.

47. States single award? Conflicts with multiple award statements in the offer.

a. This will be a single vendor award.

48. Where do we discuss/include reference to Attachment D "TMP Special Requirement Reference" requirements in our proposal docs? It is not mentioned in the PWS nor in the instructions to offerors.

a. Just a reference document.

49. REFERNCE PWS 1.1.1: USFOR-A or GSA Vehicle operation and maintenance standard operating procedures - please provide? What are the details for the support agreements? What are associated costs?

a. Please see attachment D. A finalized SOP will be provided after award.

50. REFERNCE PWS 1.1.2 Who provides the standard? With the need to conserve scarce and costly transportation resources, all management echelons must emphasize asset control and energy conservation. What does asset control and energy conservation mean? Which takes priority?

a. US gov provides the standard

51. REFERECE PWS 1.2.1 Vehicles shall be managed, marked and maintained in accordance with SOP’s and applicable manufacturer manuals. Is this a bumper number? Will there be a IUID requirement?

a. GSA tag and VIN numbers, fuel tag and base registration if applicable. No IUID requirement

52. Where is the location of the GSA Fleet Management Office from where the SP will execute?

a. KAF LNK BAF

53. REFERENCE 1.2.8 90% conflicts with paragraph 1.2 stating that the SP shall be responsible for establishing and monitoring maintenance standards? What is the definition of vehicle readiness? Will this be vehicle class specific?

a. 90% of the vehicles per class must be available for use .Class specific

54. Is there a government furnished network? Are there utilities? Will contractor have authority to access the .MIL network?

a. Contractor provides network, utilities yes no mil access

55. What are the systems that will receive the information? This will determine the data format.

a. GSA Fleet Management System (FMS)

56. What are the standards for clean – does this require a vehicle washing facility?

a. The standard for clean is no trash in vehicle, all windows and lights clear / visible. The vehicles must be neat in appearance.

b. No existing facilities,

57. What is the maintenance facility for repair authorizations?

a. GSA office AFGHANISTAN

58. Where does the license plate come from?

a. GSA site manager

59. Will the vehicles be GSA leased or Army owned?

a. Both

60. Will the SP be responsible for providing security to maintenance facilities that are outside the FOB?

a. NO NKC only

61. What are the timeframes and parameters to recover missing vehicles? Will SP be held liable for missing vehicles prior to our taking over operations? Is SP expected to perform search and rescue operations outside the FOB?

a. Recovery response time is one hour. SP will not be held responsible for missing vehicles and SP is not expected to perform search and rescue operations outside the FOB.NO

62. What is the current FMS and what data can be exported?

a. GSA FMS we may also employ an access database

63. What SOP for what training and meetings?

a. Operator Training if required

64. Who has GPS equipment and application?

a. no

65. Are equipment/tools to be purchased by SP? Or will it be Contractor Acquired Govt Owned (CAGO)?

a. SP shall provide all equipment and tools.

66. Where does the POL come from? Who provides the authorized storage location? What are the sizes and configuration of the storage locations?

a. Lubricants/oil from contractor Fuel from USFOR-A

67. This specifically states USFOR-A SOP and not GSA SOP, please clarify?

a. USFOR-A SOP

68. Who owns the repair parts on hand? Per the FAR, government can be invoiced when repair parts are stocked this seems to conflict with this section – please clarify.

a. The repair parts should be coming from contractor’s stock. When they are used they can be invoiced to the government.

69. If vehicle is outside FOB, who is responsible for security?

a. Except for NKC, USFOR-A will be responsible for security

70. If the SP is to prepare invoices for work orders (parts & labor), is this part of the contract Time & Materials?

a. Yes

71. Many work orders will be over $500. Readiness rates will be affected by quickness of authorizations. How does the government plan to expedite authorizations to assure no negative impact on readiness?

a. GSA site mgr

72. Do we purchase the bus? Do we provide security? Will the bus go off the FOB?

a. SP shall not purchase bus; shall not provide security; buses are not anticipated to leave the FOB.

73. It states that the SP is responsible for providing consumable parts and repair parts. Are repair parts apart of the bid? What is actually invoiced?

a. Parts should be provided as part of your offer. There may be some additional parts needed that will be addressed after contract awards. Contractors will invoice at awarded prices for the parts they use in the repair and maintenance of the vehicles.

74. What are the commercial vehicles for Commercial Labor Time Guide Publications? Will work orders be on a flat rate system?

a. The vehicles are still being acquired there for we currently cannot provide the listing. Yes

75. What is the parts discount rate?

a. GSA is excepting the offerors to provide a discounted rates on parts to GSA.

76. Is the SP to purchase recovery vehicle?

a. No, the vehicle will be furnished by the government

77. Attachment D is not referenced in PWS please clarify?

a. Separate Reference document.

78. How is the SP expected to anticipate costs for unscheduled maintenance?

a. Flat rate

79. The section refers to the “management SOW”? What is the management SOW? Is this actually a reference to the PWS? Paragraph 1.2.7 in the PWS does not mention reports listed in Attachment D, please clarify

a. Fleet Management vs Fleet Maintenance.

80. What is the STO?

a. Special Tactics Officer

81. What is LOJ, STO, VMARB, RC? Terms in the SOP

a. Letter of justification, Special Tactics Officer, Vehicle Management Acquisition Review Board, Regional Command

82. What is FOP? Does the SP take direction from an authorized decision maker regarding disposition of vehicles?

a. It is FOB Forward Operating Base. Yes the GSA site mgr

83. What is the government provided FMS?

a. GSA FMS or an equivalent system

84. What is the approval process for USFOR-A and GSA?

a. Once the estimate for repair is received, it will be reviewed by GSA representative and will determine whether the repair is approved or disapproved.

85. What are shuttle bus qualifications and certifications?

a. For the actual bus, this is not applicable as SP will not be required to provide buses. As for driver qualifications, these will be provided at the time the requirements are finalized for these services, which will fall under the T&M section.

86. Who determines what is nonessential activity?

a. GSA site mgr

87. How does the SP enforce dispatch lengths?

a. GSA site mgr

88. Will the SP be able to enforce vehicle users to return vehicles cleaned and fueled?

a. GSA site mgr

89. How does the SP control fuel access?

a. GSA site mgr

90. What is “FOR”?

a. Referrers to FOB, Forward Operating Base

91. It describes guidelines in “this SOP”? What is this “SOP?”

a. USFOR-A NTV Guideline

92. DA PAM 750-738 is outdated and the numbers are reversed, please clarify.

a. Department of the Army Pamphlet 738-751 (DA PAM 738-751)

93. It describes body and paint work – is the SP expected to provide up to depot level maintenance and repair?

a. Paintless repairs only

94. Is the Kabul Base Cluster just one location (Camp Phoenix), or are there multiple locations where we would have to supply personnel in Kabul?

a. Yes, just Camp Phoenix however off site maintenance is required

95. Could you please tell us how many vehicles there are at each of the locations?

a. See Answer # 19.

96. What type of vehicles are there in each of the locations? Are any of them armored? As the SP would have to supply specialty tools, we would therefore need to know the nature of the vehicles in order to obtain the appropriate tools etc.suv’s light trucks, vans and buses. Up armored NKC only

a. The types and mix of vehicles is still to be determined however will include the for mentioned. Yes there may be armored vehicles

97. Is this the management of the recently posted solicitation for the supply of 5000 NTVs (https://www.fbo.gov/index?s=opportunity&mode=form&id=6c09d3459c54579c6a1a9f393d5903e1&tab=core<https://www.fbo.gov/index?s=opportunity&mode=form&id=6c09d3459c54579c6a1a9f393d5903e1&tab=core>)?

a. partially

98. In 2.2 Attachment C, it says we would need to provide "petroleum, oil and lubricants except fuel" - can you clarify please? Does this mean we would have to provide fuel for the vehicles when we drive them to/from repair locations, and not provide the fuel for their use by USFOR-A personnel? Or is this requirement inclusive of all the fuel needs for the vehicle fleets, regardless of who is driving them?

a. Fluids, oils and lubricants, fuel provided by USFOR-A

99. In 2.2.8 Attachment C, it mentions Occupational Safety and Health Administration charts. Would these need to be in English or local language? And would they need to conform to US Law, or local health and safety regulations?

a. OSHA charts need to be in English and local language; must conform to both US law as well as local health and safety regulations.

100. In 2.2.20 of Attachment C, it mentions shuttle buses. Who are these for - the SP staff, or for USFOR-A personnel? If the latter, if you can indicate the volumes of personnel that would need to be transported at each location, this would then allow us to identify the "most efficiently sized vehicles" as specified in the RFP.

a. The requirement is for bus shuttle driver services. SP will not provide buses under a resultant contract off this solicitation.

101. Is the contractor responsible for providing security for mobile units en route to the FOBs or other sites?

a. No; NKC only

102. Will contractor personnel be provided base clearance or CAC cards?

a. Yes if required

103. What percentage of the labor force is expected to be LN? TCN? Expat?

a. No set percentages

104. Listed in the header of all the solicitation documents -- "QMAA--SB-110006-N". Listed in Section E.2.a., Due Date of Proposals "QMAA-SB-11003-N". Which solicitation number is correct?

a. QMAA-SB-110006-N

105. Who is the host? - is it the DoD entity that manages the FOB?

a. Joint Sustainment Command – Afghanistan (JSC-A)

106. Is the Govt providing facilities support (i.e. cleaning)?

a. Inside cleaning of building contractor other services provided

107. Is there a requirement for different MMS @ each FOB? What system is the data in today? Will the govt require historical information (i.e. from previous contractor)? (See Attachment D, 24) What's the govt plan and timeline for transition from incumbent to new contract?

a. There is no requirement for a different MMS at each FOB. No previous contractor data (historical information) is required per D.24. These are new requirements under this solicitation; there is no expected transition from an incumbent contractor.

108. What are the reporting procedures for vehicles in accidents, etc?

a. In SOP

109. "Command" refers to who? (FOB Command)

a. USFOR-A

110. Why are contractors coordinating - if contractors are the maintenance facility? Are contractors doing depot level repairs?

a. GSA site mgr will be the coordinator. SP will provide maintenance and repair services.

111. What is the definition and difference between a vehicle class and type?

a. a vehicle class would be sedan, light truck 4X2, light truck 4X4 etc. The type would be light truck 4X2 pickup, SUV etc.

112. What's the transition/phase-in time period with the incumbent? How many assets (repair parts, office supplies) are on-hand, what's govt owed vs. contractor owned?

a. None, this is a new contract.

113. Define CORS.

114. contracting Officer Representative

115. What's the GSA SOP for lease turn-in?

a. Not relevant for this procurement

116. Clarify if fleet management is inside/outside the FOB? What's the existing security capability for information going between FOB and off-site facility?

a. Except for NKC, all services are expected to be provided inside of the FOB. SP shall provide all network connectivity between FOB and off-site facility.

117. Are all current vehicles leased and is the SP responsible for transitioning to govt owned vehicles?

a. No.

b. No, GSA site mgr will coordinate any transition if applicable.

118. Security of-site. Define what track-down means? Does it include retrieval? Is retrieval on and off FOB? Are there GPS tracking devices currently on all vehicles?

a. n/a GPS will not be included on the vehicles

119. What type of historical vehicle data exists? What type of data must be input? (see Attachment D, 24)

a. None. See D.25 for record keeping requirements (data).

120. "Joint" refers to what office or personnel?

a. US FORCES

121. Define a Time Compliance Work Order (TCWO) and the One Time Inspection (1TI) log.

a. Work order

122. Please provide the historical data on the replacement parts reserve inventory. How does the reserve inventory differ from the inventory? What is the relationship to reserve inventory mentioned in Attachment D, 24? What are the parts in the inventory and the reserve inventory? What's a consumable part vs. a repair part (tires for example)? How should each be priced?

a. We do not have historical data as this is a new requirement. Reserve inventory merely means that the SP has sufficient quantities to avoid delays in repairs (i.e. oil filters air filters brake pads etc.)

123. Will the SP be able to utilize US Government transportation systems in country.?

a. As approved by USFOR-A on a case by case basis

124. How many vehicles are currently on lease and in what location can they be found.?

a. See Answer # 19.

125. Can the GSA provide a figure for the amount of lease vehicles which require maintenance services.?

a. There will be approximately 1,100 GSA vehicles and approximately 1,000 agency owned vehicles. No commercially leased vehicles will be serviced.

126. Solicitation Page A1 notes that the procurement is “unrestricted” and states no size standard. Section E.1 quotes a small business size standard for those supplying materials made by others of 500 employees. Please clarify. There are no small business requirements as this acquisition will take place outside of the United States.

127. Must a U.S. company be the prime contractor or may an Afghan/other foreign company prime?

A. Any company US or foreign may be the offeror for the prime contractor as long as all requirements are met.

128. RFP D.8 shows a delivery site at Camp Marmal. RFP Attachment G makes no mention of this site. Please clarify whether the contract covers fifteen (15) or sixteen (16) sites. See Answer # 16.

129. We respectfully request guidance from the Government in order that full, accurate, and reliable pricing may be developed to provide best value to the Government and assurance of the 90% MEL. Accordingly, please advise:

i. Whether it is the Government’s intention, essentially, to start this contract with i.1 All new vehicles; and i.2 An all new parts inventory

a. A portion of the Fleet will be new vehicles (estimated XXXXX). The remainder vehicles in the Fleet will be USFOR-A owned vehicles which are in various ages, it is estimated the number of existing vehicle to be XXXXXXXXX All repair parts must be new.

130. Alternatively, if the contract will require assumption of parts inventories at one or more sites please advise:

i) at which sites parts inventories may be available none

ii) details of the inventories available none

iii) makes, models, ages, and serviceability condition of existing vehicles at these sites not available

iv) current and expected vehicle numbers by: make, type, age and condition at each site See answer above – item iii

131. This information will guide pricing of high use items such as tires, air filters, and fuel filters The cover letter references that the contract will be a firm-fixed price and time-and-materials hybrid contract. Please provide clarification on what portions of the contract will be FFP and what portions will be T&M. It does not appear that the pricing form (Attachment E) contains any FFP items. Will the FFP items be developed and established after award?

a. See Answer # 43.

132. In order to ensure that all offerors provide consistent pricing for review, please provide the bidders detailed instructions for completing Attachment E (pricing form).

a. GSA is looking for offerors to provide a turn-key solution to the government. It is up to the offerors to provide GSA with the pricing they believe they will need in order to accomplish what the PWS describes.

133. Please detail how the successful bidder will be reimbursed for materials supplied under this contract. Will materials be reimbursed when they are received (i.e. put into inventory) or only when they are used (i.e. installed on a vehicle)?

a. When they are installed on the vehicle

134. The Pricing form (Attachment E) asks for maintenance materials, including a source list. In order to develop a realistic list of maintenance materials, their associated cost and the source of the materials, the bidders will need to know the specific number, make, model, and year of vehicles anticipated under the contract by site.

a. GSA is not looking for individual part costs, but rather the parts discount and what the admin fee, if any, will be.

135. “Offeror does not have to provide solutions in all categories if offeror does not have expertise in certain categories” (B.2). What does the government mean by “categories”?

a. This is in reference to Labor Categories.

136. Please advise preferred nomenclature of volume numbering – Arabic or Roman: for example Volume 1 or Volume A. Volume 1, Volume 2, Volume 3 etc.

137. Will the Government please provide maintenance demand history information for sites where such information exists, by vehicle make and model?

a. Unknown, we need a price based on oil changes, etc. Shop hours rates and administrative fee for purchase of parts, Dan should have a copy of a current contract to clarify

138. Please confirm that all contract vehicles are non-tactical and/or or armored SUVs.

a. Yes

139. Please confirm that all vehicle management and maintenance work, including vehicle recovery and emergency services (PWS page 6), will be completed within secured Camp/FOB/GSA facilities

a. Yes

140. Please advise

i) at which of the delivery sites, Shuttle Bus services (PWS 2.2.20) are to be provided

a. These services fall under the T&M. The Government will finalize requirements and provide them to successful offeror.

ii) whether the offeror is to provide both the Shuttle Bus vehicles and the drivers.

a. When requirements are finalized, drivers only.

141. Please what, if any, security is required for the Shuttle Bus services and who will prove any such required security. n/a

142. Please clarify whether facilities already exist at the “medium/small” sites or whether the offeror will be required to construct/equip new facilities. If construction/equipping is required, please define: 1) the relevant sites; 2) the scope of work; and 3) the construct/equip schedule.

a. See Answer # 16.

143. Do the 30-day mobilization requirements following award for fleet management apply to all (15 or 16) sites?

a. Kandahar only

144. Please advise the expected period between Award and Notice to Proceed (PWS Page 3).

A. Contract award will be the “notice to proceed”.

145. Please advise whether there is an incumbent (and thus an incumbent parts inventory) at each of the (15 or 16) delivery sites. If such parts inventory exists, please advise whether it will be available for inspection and transfer to the successful bidder during mobilization and transition, or whether the successful bidder will be required to purchase and provide and complete new parts inventory at each of the (15 or 16) delivery sites.

a. There is no incumbent for this requirements.

146. Please confirm that the Government intends for offerors to submit detailed pricing information in the technical and management “Evaluation Factors” Volume II

a. Yes

147. The successful bidder will be required to maintain a 90% vehicle readiness. The successful bidder is also required to submit any repair valued over $500 to the GSA CO or COTR for approval. As the review/approval time will affect our ability to meet the 90% readiness requirement, please advise the duration of the CO/COTR review and approval process.

a. Once the estimate for repair is received it will be approved or disapproved within 24 hours.

148. 2.2.14. The SP shall provide towing and emergency roadside service on-call 24 hours a day, 7 days a week to all authorized non tactical government vehicles on the installation. On-call operator(s) shall meet a 1-hour deployment time. Will a Tow Truck be required for all Sites, even the “small” Sites ?

a. 4 sites only and the truck will be provided..

149. 2.2.17. The SP shall control costs and prepare invoices for each vehicle repaired. The invoice shall include a breakdown of each individual repair (parts and labor). Each invoice must be associated with the vehicle repaired by tag number and/or vehicle identification number (VIN). This data must be entered into the FMS system utilized. Who will carry the cost for bench Stock ?

a. the service provider

150. PWS, Page 5, 2nd Bullet states “Provides mechanics (locally sourced), tools, specialty tools and all other required equipment. USFOR-A will provide only the facility and HVAC. Computer equipment / systems will be provided by SP.” Does this mean the Mechanics must be Local Nationals ?

a. NO

151. Please provide a list of the equipment available in each of the maintenance facilities at each site, so the bidders can assess the tools, diagnostic equipment, facility upgrades, etc. that will have to be purchased and/or installed to prepare them for maintenance activities.

a. Building and HVAC only.

152. In light of the many questions and magnitude of work to be done based on them, will the Government please grant a two (2) week extension for the proposal due date?

A. At this time, the Government does not anticipate extending the closing date for this solicitation.

153. “Section C - Requirements/Specifications for Non Tactical Vehicles for Afghanistan Use:” to what does this refer?

a. Requirements/Specifications are for Transportation Motor Pool Maintenance, Management and Logistical Services in Afghanistan.

154. “D.16 G-FSS-900-A Contact for Contract Administration” – Section D.16 in the document starting with QMAA does not refer to the aforementioned section from Attachment D, but is labeled 552.216-72 Placement of Orders, Alternate I. Please clarify.

a. The Solicitation will be revised to correct formatting errors.

155. “D.17 G-FSS-914-B Contractor’s Remittance (Payment) Address” Section D.17 in the document starting with QMAA does not refer to the aforementioned section from Attachment D, but is labeled 52.212-3 Offeror Representations and Certifications – Commercial Items (2011). Please clarify.

a. See Answer # 154

156. 31. “D.27 52.213-3 Offeror Representations and Certifications” Section D.27 in the document starting with QMAA does not refer to the aforementioned section from Attachment D, but is labeled 52.223-3 Hazardous Material Identification and Material Safety Data (Jan 1997). Please clarify.

a. See Answer # 154

157. “The following sections in the solicitation require your attention and/or completion:” For those statements that require completion and are not available electronically, where shall the documentation be placed in the proposal volumes? Please provide in Volume 1.

158. Who provides the OEM manuals? Which will take maintenance precedence?

a. Contractor provides manuals.

159. Need clarification on “internet-based”- is this simply a system that can be networked, or does it need to be a true “web-based” application. It can be either.

a. If networked it must be available to their Afghanistan Operations and to GSA as well.

160. “Alternative methods for accomplishing the mission”- what governs deviation from maintenance standards? Who approves these deviations?

a. GSA site MGR

161. What reports / data is needed? What is the timeframe for delivery?

a. See PWS and Attachment D

162. Need job descriptions and required qualifications. Define “capable”. Is there a WPM expectation? Re “capable computer skills”-What productivity tools proficiency is expected (e.g. MS Office)? What type of computer

a. The personnel should be proficient using MS office, to include excel and access, if the question is about the support personnel.

163. Re “provide sufficient vehicles”- is the SP to provide some sort of float? Where do these vehicles come from?

a. No, the vehicles will be made available from USFOR-A vehicles

164. How is “fair market value” established? “Damaged”- does this include vehicles in a partial state of repair?

a. Not their responsibility, they provide estimated repair data to GSA site Mgr and the manager will determine if the repair will be completed .

165. Are contractors to include costs for Defense Base Act insurance in their price submissions? If so, where would you like these costs included in Section E, Attachment B? See Answer # 15

166. Please provide a detailed list of the vehicle mix by make and model that was or is being purchased for the program (i.e. will the fleet be pure Ford, Chevy, GM, Toyota or a mix)?

a. This information cannot be released at this time.

167. Please clarify what factory warranties come with the purchased fleet, and what parts are included in these warranties and for how long? Please provide copies of the specific warranty plans from the manufacturer(s).

a. This information will be provided to the successful offeror after award.

168. Please provide a detailed list of the support equipment coming from non U.S. sources.

a. None

169. Please clarify what portions of this contract are FFP and which ones are Time & Materials.

a. See Answer # 43

170. What is the name of the government provided Fleet Management System (FMS) (i.e. the name of the software itself) and the company) for this program?

a. GSA FMS

171. Are Bid Bonds and Performance Bonds required with this solicitation? If they are required, what percentage of the contract will the bonds make up?

a. There is no requirement for Bid and Performance Bonds as this is not a construction services contract.

172. Will GSA consider extend the proposal due date?

a. Yes, this will be reflected in Amendment 001.