Attachment_D_-_Weekly_Status_Report.docx

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Non Tactical Vehicles Afghanistan
Solicitation number
QMAA-SB-110003-N
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Attachment D_QMAA-SB-110003-N

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Solicitation QMAA-SB-11003-N Attachment D

WEEKLY VENDOR STATUS SUBMISSION

REQUIREMENTS

GSA Office of Motor Vehicle Management’s contracts requires vendors to submit electronic status reports on a weekly cycle which indicate the production status of all vehicles ordered.

The status report will also be used to calculate your on-time shipment performance of against the contract time of shipment to evaluate contract performance.

Your file must be sent in either of the following in the following format which is attached:

XLS: Send data as an EXCEL file via an email attachment to the Contract Specialist and COR.

WEEKLY STATUS Record Layout

Name of Field

EXCEL File Column
Text

File Location

Field Length
Alpha or Numeric Field

Option Relationship (see Legend on Page 4)

Description
A
1-38
38
AN
O
N1
Vehicle Order Number (VON )
B
39-46
8
N
M
N2
Vehicle Identification Number (VIN)
C
47-63
17
AN
O
N3
Filler
D
64-70
5

Do NOT fill!

Contract
E
71-75
5
AN
M
Filler
F
76-87
11

Do NOT fill!

Case Number
G
88-93
5
AN
M
Filler
H
94-115
26

Do NOT fill!

Name
I
116-150
35
AN
O
N3
Address
J
151-185
35
AN
O
N3
City
K
186-215
30
AN
O
N3
State
L
216-217
2
A
O
N3, N4
Zip
M
218-227
10
AN
O
N3, N5
Status
N
228-229
2
AN
M
N6
Status Date
O
230-239
10
AN
O
N7
Filler
P
240-241
2

Do NOT fill!

Contact Person
Q
242-276
35
AN
O
N3
Filler
R
277-278
2

Do NOT fill!

Contact Telephone Number
S
279-299
21
AN
O
N3
Filler
T
300-303
4

Do NOT fill!

(Legend)

N1 : Description of vehicle

N2 : An Integer representing vehicle number – ex. If three vehicles are attached to one case, each vehicle would have a VON number of 1, 2, 3

N3 : For Dealer Delivery, enter Dealership name, location, and point-of-contact.

For CNS Delivery, put Customer delivery location and point-of-contact.

N4 : Must be a valid US State, Territory, or Armed Forces abbreviation or state Foreign Countries.

N5 : Required unless not applicable.

N6 : Valid status codes:
SP – Scheduled for Production

IN – In Process

AN – Available Now, No Shipping Schedule

CC – Shipped

DD – Delivered

DE – Order Cancelled

N7 : Date format is YYYY-MM-DD

General Comments:

1. Column Option: O = Optional Field and M = Mandatory Field.

2. Initialize all Bytes in Filler Field with “blank spaces”.

File details come from the government source that posted it. Updated .