Attachment_P_-_AutoBid_Vendor_Instructions.pdf

AutoBid

AutoBid

• AutoBid is a secure online application for submitting offers to GSA Automotive.

• Vendors must have a DUNS number and should be registered in CCR.

• Vehicles are based on GSA’s Federal Vehicles Standards.

• AutoBid Opening and Closing dates are determined by GSA’s Office of Acquisition Operations.

• Vendor is responsible for the accuracy of data submitted.

• After Final Closing, the vendor cannot make changes of offers in AutoBid.

To access AutoBid, log into AutoVendor: https://autovendor.fas.gsa.gov .

To request an AutoVendor account, send email to automotiveedi.partnerships@gsa.gov.

• Company Name

• DUNS Number

• Address

• Business Size

• User’s Name

• Telephone

• Fax – unless an EDI vendor – (this is the number orders will be faxed to.

• Email mailto:automotiveedi.partnerships@gsa.gov

Select a Vehicle Type from the AutoBid menu

Home Auto5tandard.. Documentation •I

AutoStandards:

Cab and Cha i(4x2)

Cab and Cha i(4x4)

Sport Utility Vehicles (4x2) web-based application used by vendors to provide vehicle technical data as i t relates to the :ederal Vehicle Standards. It displays GSA's minimum vehic le requirements and compiles ehicle specifications from manufacturers/vendors.

AutoBid:

Utility Trucks (4x4)

IStake Bed and Dump Trucks

• (4x2)

Stake Bed and Dump Truck web·based application used by vendors to submit offers in response to solicitations and Jrogram renewals.

Other Information:

utoVendor also provides modules to update vehicle status, update model colors/pictures and

(4x4) download reports.

Passenger Vans

Select a Schedule Line

Home

Select Vehicle Type:

Sedans

AutoStandards • I AutoBid •I Vendor Reports ... 1

Veh1cle T ype P1cku p Trucks (4x4)

Documentation •I

Police Use Vehicles·Sedans

Pickup Trucks t4x2)

Pickup Trucks (4x4)

Description Status

Cab and Chassis (4x2)

Cab and Chassis (4x4)

Sport Utility Vehicles (4x2)

4X4 PICKUP,FULL SIZE,REGULAR CAB,MIN

6000 LBS GWJR

Pending

Sport Utility Vehicles (4x4)

Utility Trucks (4x2)

Utility Trucks (4x4)

46(.1 1500

4X4 PICKUP,FULL SIZE,EXTENDED CAB,MIN

6250 LBS GVWR

4X4 PICKUP,FULL SIZE,REGULAR CAB.MIN

49.1 2500 8000 LBS GVWR

4X4 PICKUP,FULL SIZE,REG CAB,DR\'/,MIN

Stake Bed and Dump Trucks (4x2)

Stake Bed and Dump Trucks (4x4)

Passenger Vans

Cargo Vans

AutoBid Checklist Report:

49A.1 3500

49B.1 -3500

55.1 1500

55(.1 1500SSV

10,001 LBS GVWR

4X4 PICKUP,FULL SIZE,REG CAB,SRW,MIN

10001 LBS GWJR

4X4 PICKUP,FULL SIZE,CREW CAB,MIN 6700

LBS GVWR

4X4 PICKUP,FULLSIZE,CREW CAB,6700

GVWR,SPECIAL SERVICE VEH

Pending

Pending

Checklist Repo1t

Print All(Proof Copy)

56R.1 PWRI'IAGON 4X4 PICKUP.FULL SIZE,CREW CAB,MIN 8000 LBS

GWJR,EXTREME DUTY

4X4 PICKUP,FULL SIZE,CREW CAB,MIN 9201

Print All(FinalCopy)

57.1 2500 LBS GVWR Pending

Minimum Requirements: Displays the GSA Minimum Standards and OEM provided data for each item. This information cannot be modified in AutoBid. Contact the appropriate GSA Engineer if you have any concerns about this data.

Home Auto81d

Contract : DUM10 I Schedule Line : 46.1 Standard Item : 46 4X4 PICKUP FULL SIZE REGULAR CAB MIN 6000 LBS (.VWF'I .J_Mnrl•l· 1 002·014

1"\inimum Requirements I Bid Detail I Other Features I OptionalEquipment I Conflicts I Clarifications I Emission I Colors I Pictures I

Status: Pending

A full size pickup with a regular cab shall be provided. The vehicle shall be eq uipped with the specified length flush style,double walled construction metal b ed with stake pockets,3nd tailgate with stays. The flush side pickup body shall have the bed sides without steps or indentations that reduce cargo volume (exce pt dual wheel vehicles or those equipped with wide tires, where extensions to fe nders or flares may be employed). The bed shall provide a minimum of 122 em (48 in) of unobstructed floor space between the wheelhousings. The cab shall have 2 doors

GSA Components GSA Minimum Requirements OEM Data

Bod y/Cnassis

TRIM LEVEL

MFG.MODEL CODE

GROSS VEHICLE WEIGHT RATING

(min/max lbs)

PICKUP BED, LOAD LENGTH min. ft.

BODY STYLE

TRADESN1AN

DS6L62

6000 I 6950 6800

8 8

Smooth Si de c omply

Engine Minim ums

ENGINE TYPE · Cylinders I Liters 6/3. 6

Bid Detail: Enter the Combined MPG, Current Price (this price should include the Destination Charge), and the Destination Charge (list separately for analysis).

I

5 SSS (Destination Charge is Included in Current Price but should be provided separately in this field for analysis.)

Estimated Quantity : x 424

Total Price : S 9.046.888 Cu rren t Pric e • Estimated Quantity

Other Features: Where applicable, this tab contains additional information commonly requested by our customers. This data is not part of the GSA Federal Vehicle

Standards. Enter data as requested.

Home AutoB1d Veh1cle Type

Stat us: Pending

A full size pickup with a regular cab shall be provided. The vehicle shall be eq with the specified length flush style,double walled construction metal b ed with stake pockets,and tailgate The flush side pickup bod y shall have the bed sides without steps or indentations that reduce cargo ' dual wheel vehicles or those equipped with wide tires, where extensions to fe nders or flares may be e1 bed shall provide a minimum of 122 em (48 in) of unobstructed floor space between the wheel housings. r,.,.,._ ,,,., have 2 doors

GSA Components GSA Min Req

Body/Chassis

PAY ·PAYLOAD lbs.

AFV CAFE Credit

CFE8·MPG FOR ESS

Emissions

EMIS ·TIER 2 EMISSIONS LEVEL

Fuel

FUEl -FUEL TYPE rl

Optional Equipment:

Click the OEM drop-down to update the Option Typeand enter a Price for the new model year. (The Package option includes and excludes other options.)

Au toB 1d Veh1cle Type

A full size pickup with a regular cab shall be constructi on metal b ed with stake pockets, indentati ons that reduce cargo volume {eJ<CEOI'Pt fl ares may be employed). The bed shall cab shall have 2 doors with the specified l ength flush style, doubl e walled ev:uc•:uo body shall have the bed sides without steps or wide tires,where extensi ons to fe nders or r:.scrLJrr·eo floor space between the wheelhousings.The

' GSA Option Code and Description

MPG

dty/hwy/comb

Body/Chassis l6 · SHORT

BED

Package n

0. 0 0.0

PICKUP BODY I

S!tandaPrd4one

-254.0

WR · I NCREASED r Not .A.vaflable 0

GVWR -··

E ngines

IE 1 ·Increased , Package ::.r.

Power Engine 1 CYULTR 8/5.7 HP 395 TORQUE 401

_j 0.0 0. 0 lo.o liD

0. 0 0.0 -52.0 0 1S

YO ·DIESEL l: vaflahle 31 .---,=:J

E NGI N E

IE2 ·Inc reased J Not Available -f

0.0 0.0 l o.o liD

0.0 0.0

0.0 Power Engine 2

DE1 · Decreased I Not Available...:lJ .0 0. 0 !o.o liD ac 0

Power Engine

Conflicts For Package options, indicate the options that are included in, or excluded from the package. Only options that are flagged as part of a Package under the Optional Equipment tab, are included in the Select Option drop-down box. To add an option, go to the Optional tab and change the Option Type to ‘Package. ‘

Conflicts:

Package Type Excludes

1. Select the first option from the drop down box that you would like to add exclusions to. For example AP, Adjustable Pedals.

2. Click on the Excludes button

3. From the second set of drop down boxes, select the options that cannot be ordered with the package option.

For example (AP excludes YD and T6).

The second set of drop down boxes will only contain available GSA options for the selected standard item.

4. Hit the <Save> button to display input.

5. You can click the Edit link next to the display to add additional excluded options or to delete a set of exclusion.

Conflicts :

Package Type Includes

1. Select the option from the drop down box that you would like to add inclusions to. For example AP, Adjustable Pedals.

2.Click on the Includes button

3.From the second set of drop down boxes, select the options that are included with the package option. These are options that the customer will automatically receive with the package option. For example (AP includes CRTS, PWL, RAD, RKE, RS, SRG). The second set of drop down boxes will only contain available GSA options for the selected standard item.

4.Hit the <Save> button to display input.

5.You can click the Edit link next to the display to add additional included options or to delete a set of inclusions.

6. GSA will not assume that one inclusion implies another. You must enter inclusions in both directions if applicable. For example, if D3 includes D7. GSA will not automatically assume that D7 includes D3.

Conflicts :

Package Type Requires

1.Select the option from the drop down box that you would like to add requirements to. For example PT, Power Take Off Opening.

2. Click on the Requires button

3. From the second set of drop down boxes, select the options that must be ordered to obtain the package option. For example (PT requires E5 and D3).

4. Hit the <Save> button to display input.

5. After you hit the <Save> button, you will notice a new button appear on the screen. <Add New ‘OR’Set>. Use this feature if an option requires one set of options or another set. For example. T6 requires E5 or YD. PT requires (E5 and D3) or (YD and D3).

6. You can click the Edit link next to the display to update or delete your requirements list. You will also notice the new buttons <Previous Or Set> and <Next OR Set> for you to toggle through your OR conditions for a selected option.

CLARIFICATIONS:

You may type out additional clarifications under this tab. Only use this tab for clarifications that do not involve the collision (inclusion, exclusion, requirements) of options. Examples include (but are not limited to) delayed build dates, special instructions for delivery outside the continental US, or limitation on options going to specific states. Do not use this tab to list your Exceptions.

COLORS:

Enter colors that are offered to the customers at no cost. If a cost is associated with a color, an option code must be created for the color.

Select the “Pictures” tab.

Pictures/ Documentation:

1. You can enter up to 10 pictures or load documentation.

2. The pictures must be in JPEG format. If you upload a picture in GIF format, it will upload as a document and will not be converted to a thumbnail.

3. The first picture, sequence number 1, will be the picture you will see as a thumbnail in the AutoChoice screen.

4. You can rearrange the sequence of the pictures and upload/delete pictures.

Pictures/Documentation Maintenance :

To maintain your pictures/documentation, go back AutoBid (Picture tab). When you mouse over the thumbnails displayed, you will be able to see the larger size. Every picture is uploaded as a thumbnail and as a larger picture. To page through all th e pictures you have uploaded, double-click on one of the photos.

Rearrange button: User can modify the sequence order of the pictures to be displayed in AutoChoice by editing the sequence number. The thumbnail in the first position is what will be displayed in the AutoChoice screen.

Delete Button: User can delete unwanted pictures by selecting one or more pictures and then selecting the “Delete” button.

Refresh Screen: After loading the pictures, you will need to press the Refresh Screen button to see the latest uploaded pictures and documents.

Upload Image/Doc: Selecting this button will upload the jUpload program in another window. This program gives you the ability to load pictures and supporting documentation. This feature is described in detail in Paragraph1 and Paragraph 2 above.

General AutoBid Notes

• The bottom of each page contains the following buttons:

o “Print Friendly” – Use to print a copy of the current page.

o “Save“ – Use to save the current page.

o Send to GSA – Use to submit the entire item to GSA. You do not have to click “Send to GSA” for each Standard Item.

• The bottom of the Bid Detail tab contains a “No Bid” button. Click this button if you wish to enter a “No Bid” for an item.

• The left column on each page contains quick links to each Vehicle Type.

• The left column on each page also contains links to the following reports:

o The “Checklist Report” indicates which items have been submitted ot GSA and which items are still pending.

o “Print Current Schedule Line” prints all of the tabs for the current standard item.

o Print All (Proof Copy)” provides a report of all items. Use this report to proof your items before submitting to GSA.

o “Print All (Final Copy)” provides the hard copy submission of all items that you are required to submit to GSA. Print this report after submitting your items to GSA.

• Problems take time to investigate. Please report any problems early so that we can fix the issue before the AutoBid closing date.

Still have Questions or need more information?

Call the CARS Line, or email us at Vehicle Buying, if you have contractual, engineering, or technical questions:

CARS Line: 703-605-CARS (2277) Vehicle Buying vehicle.buying@gsa.gov mailto:vehicle.buying@gsa.gov