QC&ITS Solicitation - REDM-2223-14.pdf

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STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES

DIVISION OF REAL ESTATE DEVELOPMENT AND MANAGEMENT

PUBLIC ANNOUNCEMENT FOR PROFESSIONAL SERVICES FOR CONTINUING

CONTRACTS FOR BUILDING INSPECTION AND QUALITY CONTROL

DATE: FEBRARY 14, 2023

RFQ NUMBER: RFQ-REDM22/23-14

PROJECT NUMBER: N/A

PROJECT NAME: Continuing Contract for Building Inspection and Quality Control

LOCATION: Tallahassee, Florida and Statewide

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or regular mail at: Department of Management Services, Office of the General Counsel, Attention: Agency Clerk, 4050 Esplanade Way, Suite 160, Tallahassee, Florida 32399-0950. Protests may also be filed by fax at 850-922-6312, or by email at agencyclerk@dms.fl.gov. It is the filing party's responsibility to meet all filing deadlines.

SECTION 1: GENERAL DESCRIPTION

The Department of Management Services (DMS), Division of Real Estate Development and Management, announces that professional services are required for the project listed above.

Firms must be currently licensed and registered in the State of Florida as required under Florida law at the time of submittal. Further, if the applicant is a Joint-Venture or a corporation, the Firm must be currently registered with the Florida Department of State, Division of Corporations if a domestic corporation or have the authority to transact business in Florida if a foreign corporation. The Department will not review responses from Vendors that do not meet these requirements by the date and time responses are due to DMS as set forth in section 3. The relative ability of a firm to perform the services required shall be determined utilizing the evaluation criteria set forth in section 287.055, F.S. The factors to be considered in the determination of whether a firm is qualified as set forth in section 287.055, F.S. are contemplated in the AE Evaluation Form – Template, number DMS AE12b, which will be utilized by an evaluation team appointed by the Department.

Firms are advised that plans and specifications for Architectural projects may be reused when updated in accordance with all applicable codes and standards.

SECTION 2: RELEVANT EXPERIENCE

The following services may be included in the contract: Quality Review, Building Official, Plans Reviewer, Inspector, and Project Review for Agency Renovation Requests. The construction values of activated projects may not exceed the thresholds established in 287.055(2)(g), Florida Statutes.

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The firm selected for the Building Inspector agreement will provide Professional Services solely in the Tallahassee, Florida area in accordance with 255.31, Florida Statutes. The firm selected for the Quality Control Services agreement may be used for projects anywhere in the State of Florida.

SECTION 3: TIMELINE OF EVENTS

The table below contains the Timeline of Events for this RFQ. Firms shall become familiar with the Timeline of Events. The dates and times within the Timeline of Events may be subject to change. It is the firm’s responsibility to check for any changes. All changes to the Timeline of Events will be made through an addendum to the advertisement on the VIP website. Firms are responsible for submitting all required documentation by the dates and times (Eastern Time) specified below or as revised by addenda.

Selection Schedule EVENT TIME

(ET) EVENT DATE

RFQ posted to FAR and the VIP website. 2/14/2023 Deadline to submit questions. By 5:00 p.m. 2/21/2023 Anticipated posting of answers to questions posted to the VIP website. By 5:00 p.m. 2/28/2023

Responses from Vendors due to DMS. By 4:00 p.m. 3/09/2023 Anticipated posting of the list of vendors selected for an interview and presentation to the VIP website. 4/11/2023

Firm Interviews /Presentations 4/27/2023 Anticipated posting of selection committee’s recommended selection to the VIP website. 5/04/2023

Anticipated Contract start date. 5/23/2023

SECTION 4: QUESTIONS

Any questions from prospective firms concerning the RFQ shall be submitted in writing, identifying the submitter, to the Construction Procurement Liaison by email at REDMProcurement@dms.fl.gov no later than 5:00 p.m. February 21, 2023. All questions and answers/changes to the RFQ will be provided in writing and posted on the VIP website.

SECTION 5: ADDENDA TO THE RFQ

The Department reserves the right to modify this RFQ by issuing addenda. Addenda may modify any aspect of this RFQ. Any addenda issued will be posted on VIP. It is the prospective firm’s responsibility to check VIP periodically for any information updates to the RFQ posted to the VIP website. The Department bears no responsibility for any delays, or resulting impacts, associated with a prospective firm’s failure to obtain the information made available through the VIP website.

SECTION 6: INFORMATION WILL NOT BE AVAILABLE BY PHONE

Any information received through oral communication shall not be binding on the Department and shall not be relied upon by an offeror.

SECTION 7: NOTICE PURSUANT TO SECTION 287.057(25), F.S.

Respondents to this RFQ or persons acting on their behalf may not contact, between the release of the RFQ and the end of the 72-hour protest period following the Department posting the notice of intended award, excluding Saturdays, Sundays and state holidays, any employee mailto:REDMProcurement@dms.fl.gov

AE Advertisement 05/2022 3 or officer of the executive or legislative branch concerning any aspect of this RFQ, except in writing to the Construction Procurement Liaison or as provided in this RFQ. Violation of this provision may be grounds for rejecting the response.

The Construction Procurement Liaison is the sole point of contact for this RFQ and violation of this provision may be grounds for rejecting a response. Contact will be in writing and if submitted by e-mail will be addressed to REDMProcurement@dms.fl.gov.

***ALL EMAILS TO THE CONSTRUCTION PROCUREMENT LIAISON SHOULD CONTAIN

THE SOLICITATION NUMBER IN THE SUBJECT LINE OF THE E-MAIL.***

If a firm claims that any portion of an e-mail is trade secret under section 812.081, F.S., or otherwise confidential under Florida or Federal Law, the firm is to place the word “Confidential” in the subject line.

SECTION 8: RESPONSE INSTRUCTIONS

On or before the response due date listed above, firms interested in being considered for this project must submit one (1) scanned copy and one (1) scanned redacted copy (if applicable) of the entire response in Adobe .pdf on a thumb drive. Electronic copies must be non-restricted, meaning they can be saved and shared for retention and evaluation purposes. If an electronic copy is restricted, and therefore unable to be saved, shared, or distributed to committee members, the response shall be deemed non-responsive. The response’s table of contents and tabbed sections must be in the following order:

1. A Letter of Interest detailing the firm's qualifications, related experience, the firm's abilities to do the work, and to meet the above referenced selection criteria. The Letter must include firm name, address, contact person, telephone number, and e-mail address.

2. Professional Qualifications Supplement (PQS). Specify billable staff within the office address listed in Item 2, whether you have current or previous DMS or Agency State Work. (Firms must use “Form AE12a-Rev 10/2020” which may be obtained from the DMS Building Construction website under Forms and Documents).

3. Project listing of relevant experience (including name of Client and Contractor with telephone numbers and e-mail addresses).

4. A physical copy of the current Florida Department of Business and Professional Regulation License for the individual qualifying the responding AE firm. If a joint venture, a copy of the current Florida Department of Business and Professional Regulation License for the individual qualifying each of the responding AE firms is required. Links to the DBPR webpage will not be acceptable.

5. For Corporations only: If the firm offering services is a corporation, it must be properly registered with the Florida Department of State to practice their profession in Florida and must provide a copy of the firm’s current Florida Corporate Registration.

6. A completed Federal GSA Standard Form 330 (Rev. 8/2016). This Form may be downloaded at http://www.gsa.gov/.

7. A certification that the Architect-Engineer has not and will not use any federally appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or other award covered by 31 U.S.C. 1352 and shall disclose to the Department any lobbying with non-Federal funds in connection with obtaining any Federal award.

A firm must submit all of the above requested information and documentation to be considered responsive. The Department will perform the initial responsiveness check. Responses found to be nonresponsive will not be evaluated.

mailto:REDMProcurement@dms.fl.gov http://www.gsa.gov/

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SECTION 9: DEPARTMENT’S RIGHTS TO REJECT RESPONSES

The Department may reject any response not submitted in the manner specified by this RFQ.

Responses that do not meet all requirements, specifications, terms, and conditions of the RFQ or fail to provide all required information, documents, or materials may be rejected as non-responsive. Firms whose responses, references, or current status do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract may be rejected as not responsible. The Department reserves the right to determine which firms meet the requirements of this RFQ and which firms are responsive and responsible.

In this solicitation, the words “should” or “may” indicate desirable attributes or conditions but are permissive in nature. Where language indicates that the attribute or condition is mandatory, the Department still reserves the right to waive any minor irregularity if the Department determines that it is in the best interest of the State to do so.

A deviation from a requirement or condition is material if, in the Department’s discretion, it provides a substantial advantage to one firm over another or has a potentially significant effect on the quality of the response or on the cost to the State.

SECTION 10: RESPONSE DUE DATE

Responses must be received by the Department, in accordance with the document delivery instructions below, on or before March 9, 2023, by 4:00 p.m. Eastern Time.

SECTION 11: DOCUMENT DELIEVERY

Responses are to be submitted to:

Construction Procurement Liaison Department of Management Services Division of Real Estate Development and Management 4050 Esplanade Way, Suite 315.5x Tallahassee, Florida 32399

The time/date stamp/clock in the Department shall serve as the official authority to determine timeliness of the responses. Responses which, for any reason, are not timely received will not be considered. Late responses will be declared non-responsive and will not be further evaluated.

Responses received by telegram, facsimile transmission or other similar means not in conformance with the instructions of this RFQ are not acceptable and will be declared non-responsive and will not be further evaluated. Submittals that do not comply with the requirements in Section 6 will be declared non-responsive and will not be further evaluated.

SECTION 12: REDACTED COPY

All materials submitted as part of this RFQ will be a public record subject to the provisions of Chapter 119, Florida Statutes. If a firm considers any portion of the documents, data or records submitted in response to this RFQ to be confidential, proprietary, trade secret or otherwise not subject to disclosure pursuant to Chapter 119, Florida Statutes, the Florida Constitution, or other authority (Confidential Information), a firm must mark the document as “Confidential” and simultaneously provide the Department with a separate .pdf redacted copy of its response to this RFQ and briefly describe in writing the grounds for claiming exemption from the public records law, including the specific statutory citation for such exemption. This redacted copy shall contain the Department’s RFQ number and the firm’s name on the cover and shall be clearly titled “Redacted Copy.” The Redacted Copy should only redact those portions of

AE Advertisement 05/2022 5 material that the firm claims are Confidential Information. In the event of a request for public records pursuant to Chapter 119, Florida Statutes, the Florida Constitution or other authority, to which documents that are marked as confidential are responsive, the Department will provide the Redacted Copy to the requestor. If the firm fails to submit a redacted copy of information it claims is confidential, the Department is authorized to produce the entire documents, data, or records submitted to the Department in answer to a public records request for these records.

If a requestor asserts a right to the redacted Confidential Information, the Department will notify the firm that such an assertion has been made. It is the firm’s responsibility to take the appropriate legal action to assert that the information in question is exempt from disclosure under Chapter 119, F.S., or other applicable law. If the Department becomes subject to a demand for discovery or disclosure of documents that are marked as “confidential” in a legal proceeding, the Department will give the firm notice of the demand or request. It will be the firm’s responsibility to take the appropriate legal action in response to the demand and to defend its claims of confidentiality. If the firm fails to take appropriate and timely action to protect the materials it has designated as Confidential Information, the Department will provide the unredacted materials to the requester. By submitting a response, the firm agrees to protect, defend, and indemnify the Department for all claims arising from or relating to the firm’s determination that the redacted portions of its response are Confidential Information. If a firm fails to submit a redacted copy in accordance with this section, of information it claims is Confidential Information, the Department is authorized to produce the entire material submitted to the Department in response to a public records request for, or demand for discovery or disclosure of, these records.

SECTION 13: PRELIMINARY SCREENING

Selection of firms for Interview / Presentations will be made based on design professional qualifications referenced in 287.055, F.S., including:

1. The firm’s office location in proximity to the project site;

2. Previous fee volume for DMS and other state agency work;

3. Current workload;

4. Proposed staff and their experience;

5. Relevant design experience; and

6. Ability to perform contract delivery.

The selection committee shall assess points for each evaluation criteria set forth above utilizing the point scale set forth in the Architect-Engineer Selection Form. The Construction Procurement Liaison will total a firm’s points from each evaluator to obtain the firm’s total preliminary screening score.

Selection in order of preference of no fewer than three firms deemed to be the most highly qualified to perform the required services will be performed in accordance with section 287.055(4)(b), F.S. This includes considering the firm’s willingness to meet time and budget requirements and the scores determined utilizing the evaluation criteria set forth in the evaluation form, AE Evaluation Form – Template (AE12b).

SECTION 15: SPECIAL NOTE FOR INTERESTED FIRMS

For information only, firms may download the AE Evaluation Form – Template (AE12b) and the Selection of the Architect-Engineer (AE12) booklet for selection criteria information. These documents may be obtained from the DMS, Building Construction website under Forms and Documents at:

AE Advertisement 05/2022 6 https://www.dms.myflorida.com/business_operations/real_estate_development_and_managemen t/building_construction/forms_and_documents

A selected firm will be asked, following negotiations, to execute an Agreement for Continuing Contractual Services. The Agreement will be posted with the Answers to Questions on February 28, 2023. The responding firm has read and understands the terms and conditions in the Agreement and the firm’s submission of a response is made in conformance with those terms and conditions without exception or modification.

SECTION 16: INTERVIEWS & PRESENTATIONS

A selection committee will conduct presentations and interviews with the top ranked firms regarding their qualifications, approach to the project, and ability to furnish the required services. The list of firms selected for Interview and Presentation based on the total preliminary screening scores will be posted on the VIP website. Each invitee will be notified by email of the date and time of its Interview and Presentation.

Interview and Presentation may be held by virtual meeting or in person and will consider:

1. References for relevant projects from prior Clients and Architects-Engineers using the information provided in the Response (see Section 8, Number 3);

2. Understanding program & requirements; and

3. Approach & methodology.

The selection committee shall assess points for each evaluation criteria set forth above utilizing the point scale set forth in the AE Evaluation Form – Template (AE12b). The Construction Procurement Liaison will total a firm’s points from each evaluator to obtain the firm’s total interview score. The order of preference of firms deemed most highly qualified to perform the services will be based on the firm’s total interview scores.

The Secretary of DMS will further negotiate with the firms in accordance with the procedures set forth in section 287.055(5), F.S., and Rule 60D-5.0091, F.A.C.

SECTION 17: SELECTION POSTING

Official notice of the selection committee’s recommended selection will be by electronic posting on the VIP website http://www.myflorida.com/apps/VIP/VIP_www.main_menu

DMS reserves the right to:

1. Amend, after posting on the VIP website, the notice containing the recommended selection of firms;

2. Execute a contract with one (1) firm or more firms for the services encompassed by this advertisement;

3. Reject all Responses and determine whether to reissue a competitive solicitation; and

4. Withdraw or cancel the procurement and make no award.

SECTION 18: DISABILITY ACCESS

Pursuant to the provisions of the Americans with Disabilities Act, and in accordance with section 286.26, Florida Statutes, any person requiring special accommodations to participate in a scheduled public meeting at which official acts are to be taken is asked to advise the Department at least 48 hours before the meeting by contacting the Construction Procurement Liaison at 850-487-9929. If you are hearing or speech impaired, please contact the Department using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice).

https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents http://www.myflorida.com/apps/vbs/vbs_www.main_menu

Firms must be currently licensed and registered in the State of Florida as required under Florida law at the time of submittal. Further, if the applicant is a Joint-Venture or a corporation, the Firm must be currently registered with the Florida Depa...