Q&A RFI.docx

Office of the Chancellor 325 West Gaines Street, Suite 1614 Tallahassee, FL 32399 Phone 850.245.0466 Fax 850.245.9685 www.flbog.edu

[Double click to type addressee] May 3, 2024

Questions and Answers

Q1. Assuming the State Determines more Dentists are needed, how would you determine which practice locations the additional supply of Dentists would be needed?

A1) We are looking for the vendor to confirm the need for more dentists in Florida and in which locations the State has a shortage.

Q2) Since our company Icon Medical Network is both a Locum Tenens and Direct Hiring Services Supplier for Dentists. Is the state open to receiving pricing for both services?

A2) No

Q3) Has the State already researched the labor stress for the State of Florida? Meaning how many open Dentists’ positions are available in Florida compared to the number of Licensed Dentists who practice in the State of Florida? Because the Florida Department of Health has a great study they put out in March of 2023 for the 2019-2020 Workforce Survey of Dentists. And there is valuable data on the Bureau of Labor Statistics by County and Region for Florida specific to Dentists.

A3) You are correct that the FL Department of Health has performed a study based on old survey results. We are looking for the most current information available and how the State University System might be able to address the need, if there is a substantiated need.

Q4) For the purpose of this RFI, are you only looking for potential pricing and availability of General Dentists? Or are you also hoping to get information on other Specialty Dentists such as Endodontists, Orthodontists, and Periodontists?

A4) We are looking at potential pricing for the study to include all types of dentists.

Q5) What would be the number of awards you intend to give (approximate number)?

A5) 1

Q6) Please provide us with an estimated NTE budget allocated for this contract.

A6) No budget has been set aside for this contract. We are looking for the vendor to provide an estimated cost.

Q7) What is the tentative start date of this engagement?

A7) July 1, 2024

Q8) What is the work location of the proposed candidates?

A8) Up to the vendor

Q9) Is this a new contract or are there any incumbents? If there is an incumbent, could you please let us know the incumbent name and pricing and are the incumbents eligible to submit the proposal again?

A9) There is no incumbent. This will be the first time the Board of Governors has solicited a vendor to perform a study.

Q10) Are there any pain points or issues with the current vendor(s)?

A10) Not applicable

Q11) Could you please share the previous spending on this contract, if any?

A11) Not applicable

Q12) Is there any mandatory subcontracting requirement for this contract? If yes, Is there any specific goal for the subcontracting?

A12) No

Q13) How many positions were used in the previous contract?

A13) Not applicable

Q14) How many positions will be required per year or throughout the contract term?

A14) Vendor determined

Q15) If the proposed candidates are not available at the time of award, will the agency allow us to provide replacement personnel with similar or more skill sets?

A15) Yes

Q16) Can we provide hourly rate ranges for the given positions?

A16) No

Q17) Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance?

A17) Remote work is acceptable

Q18) Are resumes required at the time of proposal submission? If yes, Do we need to submit the actual resumes for proposed candidates or can we submit the sample resumes?

A18) Sample are fine

Q19) Could you please provide the list of holidays?

A19) July 4, September 2, November 11, November 28-29, December 25, January 1, 2025, January 20, 2025, May 26, 2025

Q20) Are there any mandated Paid Time Off, Vacation, etc.?

A20) No

Q21) Are there any milestones we should be aware of that would impact our proposed approach or timeline? When would the BOG like to see the results of this analysis?

A21) By the end of the calendar year 2024

Q22) Does the BOG have an intended budget for this consulting engagement?

A22) No

Q23) Does the BOG have preferences related to the nature or frequency of touchpoints with the consulting partner while this analysis is being conducted?

A23) That has not been officially determined, but touchpoints (either by phone or email update) every two weeks would probably be expected.

Q24) What are the BOG’s expectations related to direct engagement between the consulting partner and the state universities referenced in the RFI (e.g., UF, FAMU, UCF, FAU) as a part of this analysis? To the extent that some of these universities may have evaluated similar questions to those in the RFI when developing their previous proposals to expand dental programs, would that information be made available?

A24) All the information from previous proposals from 2011 can be found on our website as part of presentations to the Board of Governors. Information on the FAU proposal can be found on their website. If we have additional information that might be helpful, we will share that as well.

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