Q&A Memo - IFB CN 051226.pdf

This is a Questions and Answers Memorandum issued by the New York State Office for People With Developmental Disabilities (OPWDD) Contract Management Unit regarding Invitation for Bids (IFB) CN 051226 for Community Snow and Slush Removal and Ice Control Services across 48 community residential sites in Cayuga, Cortland, Madison, Oneida, and Onondaga Counties. The memorandum, dated April 27, 2026, addresses inquiries submitted by potential bidders for the 2026-2031 contract period. The procurement encompasses snow and slush removal, ice control, and de-icing services organized into 14 geographic clusters that bidders may bid on individually or in combination. The final deadline for submitting questions was April 21, 2026, with official responses provided by April 28, 2026. Sealed bids must be submitted by May 12, 2026 at 2:00 PM via Microsoft Teams, with anticipated award notification on May 26, 2026 and contract commencement on October 1, 2026. Contract term is six years (2026-2031) with potential annual price adjustments not exceeding 3.0 percent based on the Consumer Price Index. Prospective bidders are required to visit all sites they intend to bid on and meet with House Managers to understand specific service requirements.

Pricing is structured as a seasonal cost spread equally over six monthly installments from December through May, with awards made to the responsible and responsive contractor offering the lowest Total Combined Cost Per Season per cluster. Contractors must demonstrate a minimum of two years of relevant experience, provide verifiable references, and possess adequate financial resources and applicable insurance coverage, including workers' compensation insurance and general liability coverage with minimum limits of $1,000,000 per person and $2,000,000 per accident for bodily injury, plus $2,000,000 for property damage. Prevailing wage requirements under New York Labor Law Article 8 apply, with contractors required to register with the New York State Department of Labor and submit certified payroll documentation with invoices. No set-asides are established for this procurement, with zero percent targets for Minority/Women Business Enterprise (MWBE), Service-Disabled Veteran-Owned Business (SDVOB), and Disadvantaged Business Enterprise (DBE) participation. Multiple incumbent contractors have been previously awarded identical or substantially similar contracts, including Ace Lawn Care, Anthony M. Pauldine General Contractors Inc., Fischer Outdoor Services LLC, and Northern Wolf Property Maintenance LLC, among others. No specific budget or award value range was disclosed in the solicitation documents.